Front Office Staff Job at Sheffield Steel Systems Limited

Front Office Staff Job at Sheffield Steel Systems Limited

Sheffield Steel Systems Limited

Addressoff Mombasa Road Syokimau, Sheffield Africa Building, Nairobi, Kenya

Phone+254 713 777111
Office Staff Job in Kenya

Sheffield Steel Systems is a registered company specializing in the provision of kitchen and laundry solutions.

Our services entail concept design, customized solutions, fabrications, supplies, spares and after sales services. Sheffield provides a one stop shop solution for setting up and equipping a wide range of food and beverage facilities including kitchens, restaurants, beverage facilities including kitchens, restaurants, bar and coffee shops.

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We are looking for an Office Assistant to carry out all the following office duties.

Office Staff Job Responsibilities

Ability to juggle multiple administrative roles with superb accuracy

Good communication skills.

Outstanding Organization skills.

Team player.

Interpersonal communication skills – Both with our clients and internal departments.

Detail oriented.

Positive, can-do attitude.

Ability to prioritize

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintain electronic and hard copy filing system

Schedule and coordinate meetings, appointments and travel arrangements for Managers

Open, sort and distribute incoming correspondence

Qualifications for the Office Assistant Job

Minimum Diploma in any business related course..

Proficiency in MS Word, MS Excel and MS Outlook a must.

Good research skills and attention to detail.

Strong administrative skills.

How to Apply

Interested and qualified candidates should send their resume to hr.sheffieldafrica@gmail.com.

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Kenya: Data Integrity Manager

Organization: Church World Service
Country: Kenya
Closing date: 03 Nov 2017

Job Title: Data Integrity Manager

Grade: 9 (N)
Salary: 163,329

Level: Level 2 Manager

Division: Data Integrity

Primary Purpose

The Data Integrity Manager is responsible for ensuring the integrity of RSC Africa’s refugee case processing data and reports directly to the RSC Africa Director. This position acts as the focal point for all non-IT, RPC communication. This position oversees statistical reports generated within RSC Africa. The position is also responsible for ensuring the physical and data security of all refugee information/files and developing and enforcing anti-fraud standard operating procedures.

Supervision

This position directly supervises the Data Integrity Supervisor and the File Library Supervisor.

This position reports to the RSC Africa Director.

Essential Duties

  1. Serves as RPC focal point for all WRAPS Release Notes, requests for information and the Helpdesk.
  2. Ensures that information from RPC is disseminated to RSC Africa programs staff in a timely manner and that feedback and questions from staff is analysed and collated for onward submission to RPC.
  3. Ensures departmental compliance to all relevant requirements found in the PRM Program Integrity guidelines and the Cooperative Agreement.
  4. Directly supervises the Data Integrity Supervisor and the File Library Supervisor, and manages their daily workloads.
  5. Works closely with Reports Analysts to develop reports which monitor staff efficiency and data entry accuracy for overall quality control and improvement.
  6. Oversees all standard and ad hoc reports generated by DIU staff and monitors for accuracy, precision, and timely distribution.
  7. Works closely with WRAPS Trainer and RSC Africa program management to develop regular needs assessments as well as training programs and materials for staff to ensure staff members are fully trained in WRAPS functions.
  8. Oversees an Annual Process Review of each departmental unit in RSC Africa programs divisions, which contains a full review of the unit’s reporting tools, SOP adherence, & file security procedures.
  9. Works closely with the RSC IT Team to ensure WRAPS data security.
  10. Participates in regularly scheduled meetings with Operations management in regard to report development, training needs, and WRAPS functionality.
  11. Travels to the field to assess field team training needs and conduct on-site training as necessary.
  12. Perform any other duty as assigned.

Qualifications

Education:

  • Bachelor’s Degree in Computer Science or four (4) year of experience in lieu of a Bachelor’s Degree is required.

Experience:

  • 8 years of related experience is required.
  • 3 years of direct supervisory experience is required.
  • High level of proficiency operating, maintaining and troubleshooting database software tools is required.
  • Minimum of 5 years’ experience in database management/quality control is preferred.

Technical certification is preferred

Knowledge/Skills:

  • Advanced knowledge in TRANSACT SQL and Microsoft SQL Server database design, stored procedures, views and functions.
  • Proficiency with MS Office (Excel, PowerPoint, Word, Access, Outlook).
  • Proficiency using Tableau Business Analytics Software a plus.
  • Excellent verbal and written communication skills.
  • Strong analytical and problem solving skills to resolve technological problems.
  • Working knowledge of WRAPS highly desirable.
  • Knowledge of the US Refugee Admissions Program a plus.

Abilities:

The Data Integrity Coordinator must have the ability to:

  • travel extensively throughout the regions, sometimes on short notice and under difficult conditions;
  • exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
  • communicate effectively both verbally and in writing;
  • follow instructions from the Supervisor with a positive and receptive attitude;
  • deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
  • conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP
  • maintain a high performance standard with attention to detail;
  • carry out all of the duties of the position efficiently and effectively with minimal supervision;
  • work independently and contribute to overall operations of RSC Africa
  • take initiative in the development and completion of projects;
  • lead others and address issues as they arise;
  • maintain strict confidentiality with RSC Africa administrative and operational information;
  • manage a large and diverse workload under pressure with competing priorities;
  • analyze and solve complex problems and make sound decisions;
  • work well as a team in a multi-cultural environment while maintaining a high level of motivation;
  • effectively manage RSC Africa’s resources;
  • actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Working Conditions

Physical requirements: This position requires bending, sitting, standing, walking, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.

Working environment: Normal office working conditions.

Special Requirements

Certificate of Good Conduct issued within the past six (6) months is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel.. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.

Licensing/Certification

None

Competencies

Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharinginformation and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collectingfacts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Operational Leadership

Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

Building and Leading Effective Teams

Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors includemanaging diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

Strategic Leadership

Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.

How to apply:

Please open the link to apply for this position.
http://rscafrica.applicantstack.com/x/detail/a2d9enf9ysrm?preview=1

Elysian Resort Runda Head of IT Job in Nairobi

Elysian Resort Runda is a new 3 star residential conferencing facility located in Runda, Nairobi. 

The Resort is looking to hire a full time Head of IT.

Job Purpose: To maintain highest possible standards of IT and hotel operating systems that will enable the business to flow seamlessly; Provide day to day support to all IT systems, business systems, office systems, computer networks Audio visual and telephony systems throughout the hotel. 

Additionally, organize or facilitate user training and support of all property/site systems, network enhancements, hardware and software support as well as maintain inventory of all hardware products and software licenses, and review maintenance agreements
 

Responsibilities:

  • Take a leadership role in the establishment of project scope, technical strategy, cost, budget and staff support requirements with new IT initiatives.
  • Prepare Policy & Procedures for the IT Department and for the user department
  • Co-ordinate vendors for guest Internet, Property Management Systems – PMS, Point of Sale – POS, IPTV, Telephony systems and other software vendors.
  • Oversee and handle network configuration, Servers, Workstations, Networking equipment, PABX, email accounts, and also support for the underlying server/desktop infrastructure.
  • Managing Disaster Recovery Process and ensuring regular daily backup is taken.
  • Anti-virus setup and day to day support.
  • Plan, assign and take the report from the IT team.
  • Identify and implement solutions to user challenges and concerns associated with the use of personal computer equipment.
  • Ensure that policies and procedure relating to PCI compliance are updated.
  • Maintain a system error / progress log book and deals with reported problems.
  • Ensure that IT Audit points are implemented as per relevant Standard operating Procedures.
  • Monitor and maintain proper inventory of hardware and software license.
  • Aware of IT Security Policies and ensure implementation through regular staff training.
  • Be updated with latest hotel technology and security risks on a regular basis.
  • Able to perform other IT or Systems related task assigned by the management.
  • Responsible for the maintenance and use-age of audio-visual equipment in the conference rooms including translation equipment.
  • Together with the a designated person from marketing, update the website

Qualifications for the Head of IT Job

  • Should have a Degree or Diploma in Information Technology. Along with in-depth knowledge of Microsoft Operating systems, Microsoft or Cisco certification.  Applicable Microsoft certifications: MCSA, MCTS or MCITP for Windows Server, MCDST for workstations.
  • Experience with these Hospitality related applications and or systems (Fidelio; Opera; Micros; PMS, POS, Key card, PBX, Voice mail).
  • Should have a minimum of five (5) years of experience in hospitality operations, and IT support roles. Along with minimum of two (2) years of Supervisory / managerial experience

How to Apply:
 

Qualified applicants to send their Applications to reach the undersigned email on or before 30th October, 2017.  

Elysian Resort Runda Head of Marketing Job in Nairobi

Elysian Resort Runda is a 3 new star residential conferencing facility located in Runda, Nairobi. 

The Resort is looking to hire a full time Head of Marketing.

Job Purpose: The Head of Marketing’s role is to maximize revenue through the development of sales and marketing strategies that appeal to the market.

Responsibilities:

Qualifications for the head of marketing job

  • Should have a degree in Social Sciences and additional professional courses in Marketing, advertising, sales and communications.
  • A Hotel Management Diploma will be an added advantage
  • At least 4 years work experience in a similar position in a large hotel.

How to apply:
 

Qualified applicants to send their applications to reach the undersigned email on or before 30th October, 2017
 

Motor Sales Administrator Job in Kenya

Sheer Logic is seeking to engage a dynamic individual for the Motor Sales Administrator position for one of our clients.

Job Purpose: This position is responsible for administrative and logistical support to ensure availability of stock units and administering the sales process from order to delivery to ensure customer satisfaction. 

Additionally, the Sales Administrator contributes to the development of the company sales and marketing administrative activities.
 

 

Main Responsibilities of the Job

Operational Responsibilities

  • Coordinate transport requests and activities from the vehicle movement order for enhanced efficiency and effectiveness in the delivery of vehicles to clients in a timely manner.
  • Check on stock availability and advise the team as appropriate in order to support the sales team in the sales process.
  • Follow up on the sales process for the branch sales team to ensure smooth process and timely delivery of units.
  • Prepare documentation required for the sales process such as sales contracts, quotations, delivery notes, gate passes, as well as invoices, to ensure the sales process is documented as per the  guidelines.
  • Process and maintain all customer records and related documentation for ease in access when required for decision making.
  • Manage the filing system to ensure orderliness to allow for easy retrieval of documents from the archives when required.
  • Monitor the sales enquiry process to ensure it is conducted in a timely manner that is compliant with internal processes and procedures for enhanced customer satisfaction.
  • Raise and issue LPOS to suppliers and verify whether the goods have been received and in good condition, to ensure minimal disruption to the sales process due to stock outs.
  • Write weekly progress report on sales, order intake, as well as aged stock in order to provide timely information to management on performance.
  • Coordinate the inspection process of the units and assist in the handover of the units to customers to enhance efficiency and effectiveness in the process.
  • Check the stock to ensure the units are fitted with speed governors and radios in a timely manner as per the company policy guidelines.
  • Prepare the delivery documents to ensure readiness when required for timely delivery of vehicles to clients.
  • Analyse the Kenya Motor Industry (KMI) data and develop a report for the division for strategic planning on sales.
  • Monitor competitor activities, pricing and report on the same for necessary action.
  • Check the sales commission claimable
  • Organise for and allocate display units to facilitate the sales process as per the guidelines.

Knowledge, Skills and Experience

  • A minimum of a Bachelor’s Degree in Business related field from a recognized institution.
  • Accounting qualification (CPA / ACCA )

Competencies
Technical

  • SAP knowledge
  • Computer literacy
  • Customs rules  and KRA procedure
  • Government regulations
  • Suppliers management knowledge
  • Finance knowledge
  • Stock management

Functional

  • Report writing skills
  • Presentation skills
  • Communication skills

Behavioral

  • Innovation – Ability to come up with new and better ways of working to improve efficiency and effectiveness
  • Time management – Ability to use time effectively and efficiently
  • Interpersonal skills –  Ability to build rapport  and constructive and effective relationships with colleagues and customers
  • Customer focus – Establishes and maintains effective relationship with both internal and external customers, to gain their trust and respect
  • Ethics and values – Adheres to an appropriate and effective set of core values and beliefs, and in alignment with the  values
  • Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful

Automotive Company Procurement Planning Manager

Our client, an Automotive Company is looking for a Procurement Planning Manager to oversee both local and international procurement. 

S/He will be an integral in planning and managing schedules and coordination with the relevant stakeholders to ensure timely delivery of goods. 

S/He should be a meticulous planner with a proven record of initiating strategic procurement activities across multiple categories of spend.  

 

S/He should ensure the focus of the function is to the optimal availability of components and parts that will build their brand to become known as a mobility brand that with an entrepreneurial spirit that people can trust.
 

Key Responsibilities

  • Planning & Scheduling procurement of local goods and parts
  • Ensure proper management planning by overseeing all procurement planning within the organization
  • Work with commercial team to develop a purchase forecast for short term and long term sale of motorcycles
  • Prepare and control procurement budgets with the aim of minimizing expenditure and increasing efficiency
  • Develop lead and execute purchasing strategies
  • Monitor and forecast upcoming levels of demand (stock in; stock out; stock transfer)
  • Assess, manage and mitigate risks that may incur within the procurement department
  • Research and identify non-standard or at risk parts/ materials to support production and sales
  • Monitor significance trends, changes in suppliers and prices to capitalise on opportunities and/or protect company’s position
  • Monitor prices of major commodities, analyse impact based on annual usage and report findings to management for budgeting purposes
  • Supervising and mentoring staff towards maximum performance
  • Monitor invoices to ensure they are paid on time and goods are released in a timely manner (in line with payment condition of the contract)
  • Purchase Goods in line with environmental and legal compliance and health and safety regulation.
  • Cooperate with internal and external stakeholders to guarantee SLAs on terms and processes
  • Responsible for setting and developing purchasing policies in line with group policies; budgeting in accordance with general management guide lines.
  • Ensure Contract Management, by maintaining legal interaction with suppliers.

Required

  • Must have a bachelor’s degree in a technical field, business, supply chain or other related discipline
  • At least 5 years’ experience in purchasing preferably in the automotive industry
  • Experience running a busy procurement department
  • Experience in managing end to end supply chain environment
  • Proficiency in Microsoft office programs and ERP systems
  • Previous experience working in a multicultural environment is an added advantage

Salary: Ksh. 150,000 gross
 

Applications
 

Only shortlisted candidates will be contacted
 

We do not charge any fees for receiving and reviewing applications or for interviews.
 

Deadline: 30th October 2017

Motorcycle Company Meru Region Sales Representative

Job Vacancy: Sales Representative – Meru Region
 

Our client, a motorcycle company in Kenya is looking for competitive and self-driven Sales Representative to be responsible for driving and achieving sales with key accounts in the assigned region as well as run region retail outlets.
 

Key Responsibilities:

Required

  • Diploma in Sales and Marketing
  • 2 years experience track record motorcycle sales
  • Must be familiar with Meru Region
  • Experience with retail organization
  • Maturity to lead independent entrepreneurs
  • Ability to build and maintain long term business relationships
  • Ability to use CRM as a tool for reporting
  • Ability to work under minimum supervision
  • Able or willing to ride and demonstrate a motorbike

Salary: Ksh. 25,000 gross + commissions
 

Applications
 


Only shortlisted candidates will be contacted
 

We do not charge any fees for receiving and reviewing applications or for interviews.
 

Deadline: 30th October 2017

Motorcycle Company Nakuru Region Sales Representative

Job Vacancy: Sales Representative – Nakuru Region
 

Our client, a motorcycle company in Kenya is looking for competitive and self-driven Sales Representative to be responsible for driving and achieving sales with key accounts in the assigned region as well as run region retail outlets.
 

Key Responsibilities:

Required

  • Diploma in Sales and Marketing
  • 2 years experience track record motorcycle sales
  • Must be familiar with Nakuru Region
  • Experience with retail organization
  • Maturity to lead independent entrepreneurs
  • Ability to build and maintain long term business relationships
  • Ability to use CRM as a tool for reporting
  • Ability to work under minimum supervision
  • Able or willing to ride and demonstrate a motorbike

Salary: Ksh. 25,000 gross + commissions
 

Applications
 

Only shortlisted candidates will be contacted
 

We do not charge any fees for receiving and reviewing applications or for interviews.
 

Deadline: 30th October 2017

Manufacturing Industries Costing and Budgeting Manager

Our client, one of the leading manufacturing industries in Kenya is looking for a Costing and Budgeting Manager to join their dedicated team.

Responsibilities

Desired Background Skills and Experience

  • B.com, Finance, Accounts or related field.
  • Min. 10 years’ work experience in budgeting and costing in FMCG
  • Must be a CIMA Member
  • Driving License
  • Good Communication Skill
  • Accounting, Corporate Finance
  • Reporting Skills
  • Deadline-Oriented
  • General Math Skills

How to Apply


Interested candidates who meet the requirements are invited to send their CV and cover letter to
email protected clearly indicating the job title on the subject line on or before 4th November 2017.

Kenya: Off-grid Energy Team Leader/Fund Manager (subject to donor approval)

Organization: SNV Netherlands Development Organisation
Country: Kenya
Closing date: 19 Nov 2017

Company Description

SNV is a not-for-profit international development organisation with long-term, local presence in over 30 of the poorest countries in Asia, Africa and Latin America. Our team of advisors works with local partners to equip communities and businesses with the tools, knowledge and connections they need to increase their incomes and gain access to basic services. SNV works across three sectors: Agriculture, Energy and Water, Sanitation and Hygiene. Several international donors fund our programmes. SNV has a +100 million euro annual turnover and is aiming for further growth.

Job Description

Background

Driven by the imperative to provide equal opportunities across the entire Kenyan territory as key to achieving Kenya’s Vision 2030, and the national target of achieving universal access to electricity by 2020, the Government of Kenya (GoK) seeks to close the access gap by providing electricity services to remote, low density, and traditionally underserved areas of the country. GoK intends to use US$150 million of financing from the World Bank to deliver an Off-Grid Solar Access Project for Underserved Counties Project (KOSAP). The proposed KOSAP promotes these objectives by supporting the use of solar technology to drive electrification of households, enterprises, community facilities, and water pumps.

SNV will be tendering for this World Bank funded Programme in Kenya with a strong consortium on component 2: “Standalone Solar Systems and Clean Cooking Solutions for Households” (US$48 mln), which is anticipated to start in January 2018. This component is split up in a Debt Facility (US$30 mln) and a Results Based Financing (RBF) Facility for standalone solar systems (US$12 mln) and clean cooking solutions (US$5 mln) for households. To manage both the RBF and Debt Facilities, SNV seeks to contract an Off-grid Energy Team Leader/Fund Manager.

Overview of the Position

You will design and deliver sound management of the RBF and Debt Facility. You will develop RBF and Debt Facility implementation manuals that will cover the procedures and main criteria for competitive selection. In the roll-out phase, you will prepare for its launch and initiate RBF award windows. Finally, you will perform day-to-day management of the RBF and Debt Facility operations.

Key Responsibilities

  • Serves as the Team Leader for the overall Facility
  • Leads the design and implementation of the Fund;
  • Leads, manages and oversees all technical and managerial aspects related to Finance, Grants Management, and other financing instruments; Provides high quality leadership, strategic and managerial oversight, due diligence and administration of the Fund financing instruments;
  • Design and Implements effective management oversight methods and techniques to monitor progress on sub-grant implementation;
  • Ensures timely financial reporting and provides supervisory oversight of the budget to ensure timely spending;
  • Conducts annual performance appraisals and ongoing supervision grants and financing mechanisms.

The Facilities Manager will be responsible for the successful operationalization, launch, and administration of the RBF and Debt Facility. This will include the activities listed below:

  • Preparation of RBF and Debt Facility implementation manuals;
  • Coordination of RBF Facility roll-out;
  • Ongoing RBF and Debt Facility operations management;

Qualifications

Qualifications and Skills

  • University degree in engineering, economics, finance, international development or equivalent;
  • A relevant post-graduate qualification in an energy related field will be favoured.

Professional Experience

  • A minimum of 10 years or more in managing large donor-funded programs (preferably WB)
  • Demonstrated experience in managing funds, preferably in promotion of off-grid renewable energy;
  • Experience in, and understanding of, the off-grid solar market in Sub Saharan Africa, ideally including pay-as-you-go solar;
  • Experience in, and understanding of, the clean cookstove market in Sub Saharan Africa;
  • Experience in, and understanding of, the Kenyan market (experience in the Underserved Counties is desirable though not essential);
  • A track record of structuring and managing RBF facilities aimed at market stimulation, ideally facilities funded by multilateral development banks and/or development finance institutions and/or bi-lateral development assistance agencies;
  • A track record of providing debt financing to rural/off-grid home appliance distribution businesses and/or consumer finance businesses (including, for instance, MFIs);
  • Demonstrated understanding of success factors of for-profit businesses;
  • Experience managing reporting relationships with government stakeholders and large development finance organizations is highly desirable;
  • Ability to build and maintain relationships with GoK, The World Bank, private sector (RBF and debt applicants/investees) and other stakeholders;
  • Results orientated and committed to accountability;
  • Excellent communication (written and oral), reporting and presentation skills; and
  • Fluent in English.

Additional Information

Duty station: Nairobi

Contract Type: International

Contract Duration: 6 years

Expected Start Date: January 2018

How to apply:

Please APPLY ONLINE at: https://jobs.smartrecruiters.com/SNV/743999661416542-off-grid-energy-team-leader-fund-manager-subject-to-donor-approval-