Kenya: Terms of Reference for a Consultant to document Learning from StARCK Plus Program

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Organization: Act Change Transform
Country: Kenya
Closing date: 05 Jan 2018

Act Change Transform (Act!) is a leading Kenyan not-for-profit, non-governmental organization
implementing diverse development programmes in Kenya. Act!’s main programme focus is in
Environment and Natural Resources Management; Democracy and Human Rights; and Peace Building
and Conflict Transformation. Our holistic approach to development is delivered through capacity
development and sub-grants management.
Act! is currently implementing the Strengthening Adaptation and Resilience to Climate Change in Kenya
(StARCK+) Project. The StARCK+ Project is funded by Department for International Development
(DFID) of the UK Government and seeks to review initiatives undertaken by civil society organisations
(CSOs) in strengthening community resilience to climate change, while supporting completion of
development of key regulations and institutions required for climate change response in selected
The StARCK+ expansion project is a follow up phase of a major natural resources management
programme with a strategic focus on climate change earlier funded by DFID and Embassy of Sweden;
the first phase of the project ended in January, 2017. StARCK+ has been implemented by 23 partners
across the county since 2011.
The Objective 4 of the extension period is to support learning on successful climate change adaptation
and mitigation interventions as well as some which were not successful but offer some learning in climate
change programming. Act! together with other actors have been implementing programs on climate
change including role of adaptive technologies in mitigating the effects of climate change. Act! intends
to document successful interventions on the contribution of the technologies to resilience and
mitigation. The successful adaptation and mitigation practices will be collated, documented and
disseminated for replication in other areas. The documentation will be followed by a national learning
forum for both state and non-state actors.
Thus, a key activity of the extension program is to document and publicise key lessons from the
implementation of adaptation and mitigation projects under the StARCK+.
! 2!
Key deliverable is a learning publication in form of a book developed for a national learning event held
to disseminate the learnings out of the StARCK+ program.
2.0 Scope of the task
This assignment is commissioned by Act! and is seeking to engage an individual consultant to document
learning from the implemented adaptation and mitigation projects under the StARCK+ program. The
final document will comprise success cases from the program to be disseminated in a national learning
event. The consultant is expected to propose how to effectively carry out the task to achieve the
purpose of the assignment as outlined below. The consultant’s proposal should present the
understanding of the assignment, activities to be carried out during the assignment and the consultant’s
methodology to undertake the work within the specified period in a logical manner.
3.0!Purpose of the Task
The purpose of this learning documentation is to establish the impact (the lasting or significant changes
– positive or negative, intended or not – in people’s lives) of the StARCK+ program.
The final document will comprise of cases from the program to be disseminated in a national learning
event. The documentation will inform Act! and its key stakeholders in the StARCK+ program on
innovative tools and approaches, systems and processes developed by the program towards community
adaptation and resilience. It will also capture what did not work well that needs rethinking in future
programming, communicate tangible impacts or changes at the community and policy levels in climate
change, unexpected impacts, and gaps that remain and that could be the focus of another programming
4.0!Objectives of the assignment
The aim of the task is to profile learning from project actions on adaptation and mitigation and thematic
scenarios and how they have evolved over time. Specifically, the consultant will;
•! Prepare pre-set questions to facilitate the data collection and writing of specific learning reports.
•! Undertake field visits to document learning from StARCK+ partners for publication
•! Consolidate the learnings into one final StARCK+ learning book which will be published and
shared in a learning forum for stakeholders.
5.0! Specific Tasks
The consultant will be expected to carry out the following tasks;
•! Preparation: Work closely with Act! StARCK+ team as well as with the implementing partners
to identify areas to document and develop tools to document learning.
•! Field Visits: The consultant will undertake desk review and conduct field visits where Act
partners have implemented activities.
! 3!
•! Writing: The consultant in close consultation with StARCK+ staff will finalize the publication
within 5 days of completion of the field work. Thereafter the manuscript will be professionally
laid out by the consultant inserting pictures and any illustrations to support the
chapters/themes. Partners interviewed will be invited to read and provide any additional
•! Report: Finalize the book for publication and dissemination in the learning forum.
6.0! Deliverables
The consultant is expected to produce high quality booklet that communicates evidence to show:
•! The significant changes and value (or not) of our adaptation and resilience approach in Kenya
over the past 6 years
It will also provide:
•! Evidence of good practice and recommendations on how we can improve our approach
The learnings must be catchy, compelling, genuine and beneficiary centered and should tell the climate
change story, indicating how the programmes have promoted positive change in adaptation and
Payments for the consultancy will be based on deliverables as follows.
1: Production of planning document – 40%
2: Draft manuscript – 30%
3: Final manuscript – 30%
The consultancy is expected to take a maximum of 21 man days commencing 15 January 2018 to 12
February 2018. These include the preparatory phase, field work and development of document. The
final deliverables should reach Act! by 20 February 2018 in readiness for publication.
9.0 Required Qualifications
To be eligible to apply for this role the consultant/s must meet the following requirements:
•! The applicant should hold an advanced degree in environment/climate change, environmental
journalism, development communication. demonstrated experience in Climate change
communication and documentation is an added advantage
•! The team must have at least ten years’ experience working in Kenya or East Africa and have a
good understanding of ENRM issues and working at the grassroots level.
•! Team needs to have undertaken a similar documentation assignment (proof of such products
to be provided)
•! Excellent research and facilitation skills
•! Good knowledge of multicultural aspects in Kenya, cultural nuances, gender and crosscutting
•! Demonstrate excellent professional oral and writing skills in English.

Previous proven experience in documenting narratives for donor supported projects.
•! Experience in documenting similar projects will be an added advantage.
10.0 Selection Procedure
Qualified consultant or consultancy team are required to submit;
•! A three-page proposal to Act! interpreting the terms of reference and elaborating the
consultancy methodology and design, level of effort required to fully deliver the assignment,
and with a work plan and budget for undertaking the assignment with separate Itemized costs
(a) Professional fee, (b)field Costs
•! CVs for team members– maximum 3 pages
•! Contact details of three referees from organizations that have recently contracted the
consultant/s to perform similar or related work for the last 2-3 years
•! Samples of relevant previous work

How to apply:

All proposals should be submitted electronically to quoting
the assignment’s reference number & Name (ACT-LD-31-2017- StARCK+
Learning Documentation) on the e-mail subject headline. The proposals should be
submitted by Friday 5th January 2018 not later than 5 PM.

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