Kenya: Compliance and Finance Intern

Organization: ACTED
Country: Kenya
Closing date: 19 Jan 2018

Position: Compliance and Finance Intern

Department: Finance / Compliance**

Direct hierarchy: Compliance Manager / Finance Officer

Contract Duration: 6 Months

Location: Nairobi Kenya.

Starting date: January 2018

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Nairobi Kenya.

I. Main objective:

The main objective of the Compliance and Finance intern is to assist the ACTED Nairobi Compliance and Finance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.

Under the Compliance Department they will be mostly in charge of preparing internal and external audit

Under the Finance Department they will be mostly in charge of the daily accounting management

II. Responsibilities:

Finance/ Administration

  • Reporting on the debt follow-up and contract follow-up to the finance Officer
  • Collecting the information on cash disbursement for the Nairobi Office
  • Assisting performing the petty cash management
  • Assisting elaborating the cash book for Nairobi

  • Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

  • Checking the finance documentation (expenses, advances….)

  • Preparing the finance voucher

  • Filling the voucher when necessary

  • Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

Compliance: FLAT internal procedures

  • Assisting on a monthly basis the FLA-01 and help on the filling of the documentation per project per category.
  • Assisting on a monthly basis the FLA-02 to ensure the accountability of the folders.
  • Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
  • Checking the FLAT folder to ensure they are complete.

Compliance: Audit preparation

  • Assisting the compliance manager and officer to prepare the upcoming external audit.
  • Assisting the compliance manager and officer to perform internal audit when requested
  • Implement the recommendation highlighted by the compliance manager of external auditors.
  • Any other duty as may be requested by your supervisor.


  • Upon request, travelling to base with a manager to participate on field mission.

IV. Subordination:

The employee works under the functional subordination of the Compliance Manager and the Finance Officer.

The global supervision will be in accordance with the Country Finance Manager

Qualifications/Skills Required

· Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

· A minimum of three years relevant experience, preferably in a similar position in an NGO.

· Deep and clear understanding of humanitarian principles and activities.

· Sound understanding/experience in financial processing and management

· Excellent skills in Microsoft Word, Outlook, and Excel.

· Strong organizational skills and meticulous attention to detail.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· High level of integrity and honesty.

· Fluency in Somali language is an added advantage

How to apply:

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to and received on or before 19th January 2018. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

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