Kenya: Operations Intern

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Organization: Adeso
Country: Kenya
Closing date: 19 Feb 2018

VACANCY ANNOUNCEMENT: OPERATIONS INTERN

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo

(Hosted by Adeso – African Development Solutions, www.adesoafrica.org )

Position Title: Operations Intern

Reporting To: The Network Coordinator – NEAR

Working With: NEAR and Adeso Staff

Program/Duty Station: Nairobi, Kenya

Starting Date: Immediately

ABOUT ADESO

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

SPECIFIC ROLES AND RESPONSIBILITIES

· Support in organizing the upcoming NEAR Leadership Forum.

· Ensure that flights to and from South Sudan, Somalia, DR Congo, Nepal and Turkey are booked on time and in the most effective manner.

· Support in the reconciliation of flight, taxi and accommodation payments.

· Assist in bookings for accommodation for the leadership forum.

· Assist in the archiving system update and management with proper labels.

· Assist in maintaining procurement requests accommodation and flight purchase from different departments and prepare purchase plans with a view of ensuring cost effectiveness, timely procurement and quality of goods.

· Assist in keeping track records of all contracts for travel agency and payments.

· Assist in sending a request for quotations to the supplies and getting the quotations from different suppliers for comparison only for flights and accommodation

· Assist in raising payments and purchase request only for flights and accommodation

· Assist in verify and submitting of payments to finance when required.

· Ensure the proper filing of the departmental documents for logistics.

· Maintain up to date data and track international staff travels records, tickets, leases .

SKILLS AND QUALIFICATIONS

· Minimum Diploma in Administration/Office Management/Front office management/Supply chain management /logistics or any other relevant diploma.

· Excellent IT skills in particular Word, excel and outlook.

· Ability to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.

· Strong communication skills and ability to work independently as part of a team.

· Professional and friendly communication style, with the ability to field calls from a diverse group.

· Excellent attention to detail.

Other:

· Uphold Adeso Values at all times.

· Robust energy and interpersonal skills at high level.

· Self-confidence, maturity & ability to co-operate with a wide variety of people.

· Ability to work on own initiative & under pressure and to meet deadlines.

· Personal commitment to working as reliable, honest, & trustworthy member of a team.

· Enthusiasm for good working practices and ability to analyze and improve systems.

· Tact/diplomacy.

· Ability to work effectively in a culturally diverse organization.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@near.ngo, quoting “Operations Intern” in the email subject matter, by 19th February, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

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