Kenya: Project, Finance Officer

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Organization: International Planned Parenthood Federation
Country: Kenya
Closing date: 14 Feb 2018

The International Planned Parenthood Federation (IPPF) is the world’s largest non-governmental organization working in the field of sexual and reproductive health information and services. It has 6 Regional Offices, (Western Hemisphere based New York, East and South-East Asia and Oceania Region in Bangkok, Arab World Region in Tunis, South Asia Region in Bangkok, European Network in Brussels and the Africa Region in Nairobi, Kenya). The international secretariat is in London, UK.

IPPF ARO is seeking to recruit a Project Finance Officer in its Regional Office.

JOB PURPOSE

She/he is responsible for collecting, analysing and processing accounting and transactions into IPPF AR Enterprise Resource Planning System as well as reviewing and analyzing financial data and providing the Finance team with information that will support strategic business planning, decision making and ensure strong financial control of the organization. She/he must contribute to the effective operation of an efficient budgetary system execution and maintain the donor fund accounting system for restricted and other designated funds as may be required.

KEY TASKS

  1. Scrutinize all requests for payment for eligibility ensuring that procurement procedures have been meticulously followed; authorisation levels for expenditure are in accordance with regulations

  2. Weekly review the supplier and other payables listing from the ERP System and raise payment vouchers for review and timely raise related financial instruments for payment authorization by bank signatories

  3. Undertake a weekly review control accounts sub-ledger such as MA advance accounts, Staff travel advance accounts, Interoffice Accounts, Grant Receivable Income to identify outstanding unaccounted advances and proactively liaise with MA, Technical Advisors (Finance and programs) to obtain supporting documentation related to payments made on behalf of IPPFARO and ensure they reviewed, analysed and processed into the ERP System by end of each week

  4. Liaise with the supervisor to obtain all invoices related to the procurement of goods and services and ensure that these are reviewed, analysed and processed weekly into the ERP System

  5. In coordination with the Administration Unit, to participate in the monthly physical inventory of consumables and stationaries for purposes of reconciliation and inventory adjustment

  6. Calculate monthly depreciation of fixed assets and process depreciation charge journals into the ERP System

  7. Ensure that all transactions are in compliance with the funding agreements, the procedures, the rules and regulations

  8. Ensure that invoices and other transactions attracting statutory deductions are accurately processed and deductions are dully remitted

  9. Comply with the systems in place for the proper recording of all transactions against approved Budget, including the correct procedures for authorization of expenditure and make recommendations to Finance team for change as appropriate

  10. Prepare monthly analysis of donor income in accordance with the accrual basis of accounting and propose journal entries for review by the supervisor

  11. Prepare monthly and annual reconciliation of Bank balances, Petty Cash, Receivables, Payables, Inventories and Fixed Assets for approval by Supervisor

  12. Ensure that restricted donor reports are reconciled to the general ledger at all times

EDUCATION & QUALIFICATIONS

• Bachelor’s degree in accounting or finance

• Master’s degree in any relevant field a strong added advantage

• CPA certification backed by a minimum of five years’ experience

• ACCA

PROFESSIONAL EXPERIENCE

• Experience in working with similar organizations or institutions will is essential.

• Knowledge of program finance documentation and experience of handling financial closing work (either as project/program developer or as lender) is essential as well as working with various donors and other large institutional and foundations.

SKILLS

• A high degree of initiative diligence and attention to detail

• High level of computer literacy (Word, Excel and Power Point)

• Ability to work with minimum supervision

• Excellent time management skills

• Strong interpersonal, communication (written and oral), presentation

• Good leadership and supervisory skills and a good team player

How to apply:

Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org

Competitive remuneration will be negotiated with the successful candidate.

IPPF is an equal opportunity employer. Closing date 14th February 2018

Check the job profiles at www.ippfar.org

We regret only shortlisted candidates will be acknowledged.

“Applications are particularly encouraged from candidates openly living with HIV.”

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

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