Kenya: Senior ADMIN/HR Officer

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Organization: ACTED
Country: Kenya
Closing date: 08 Mar 2018

Department: ADMIN/HR

Direct Hierarchy: ADMINHR Manager

Contract duration: Six Months with possibility of extension

Duty Station: Nairobi

Starting Date: March 2018

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 36 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at

ACTED Kenya/Somalia is looking for experienced self-driven and self-oriented professionals to fill the position of an ADMIN/HR Officer;

ADMIN/HR Officer

· Maintain and enhance the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices

· Recruitment

o Ensure that open and transparent recruitment procedures are followed as per ACTED policies.

o Responsible for effective and fast recruitment processes both internally and externally

o Work closely with AHRM and CFM to deliver recruitment needs and fill vacancies within the targeted time

o Design recruitment advertisements for open position in ACTED Kenya/Somalia

o Screen applications for basic compliance with position qualifications, summarize CV's for easier evaluation by the department heads before sharing with the relevant heads of department

o Obtain and assess all credentials of the candidates when required

o Forward shortlisted CV's to the concerned department heads for evaluation and interviews

o Schedules interviews and ensure feedbacks are given to each interviewed candidates

o Actively participate in all interviews.

o Maintain an active and organized data bank of applicants for various positions

o Report weekly and when required to recruitment & staffing management for progress update and further instructions

o Updating the website on job positions and the internal vacancy notices

o Assists senior managers with defining their specific recruitment requirements per position

o Conduct reference checks for all to be hired/successful candidates

o Prepares employees for assignments by establishing and conducting orientation and training programs.

· Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees;

· Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

· Training & Capacity building

o Maintain up to date follow up table and share with the ADMIN/HR Manager on bi weekly & monthly basis.

o To provide technical support to the field HR/Admin Assistant and Field Admin/HR staff

· Organigram updates

· Appraisal Management

· In charge of Various Admin related duties

· Any other task as requested by the AHRM

Qualifications/Skills Required

· Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.

· 3-5 Years Experience in Recruitment preferably in an INGO with a proven track record of success

· Acquaintance with Kenya employment labour laws, various regulations and statutory law in Somalia.

· Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications

· Excellent communication skills, Strong analytical skills (context, people …)

· Competencies based interviewing experience

· Online recruitment systems experience

· Understanding of skills & Psychometric assessments (An advantage)

· Good understanding of the Somalia context is an asset advantage-Kenya/Somali nations are encouraged to apply.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· Capacity to build a maintain a strong professional network

How to apply:

Application Procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to and received on or before 5.00PM on 8TH March 2018**

ACTED reserves the right to hire prior to the application deadline.

Please note that only the shortlisted candidates will be contacted.

ACTED is an Equal Opportunity Employer.

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