NGO Administration Officer/Receptionist Job in Kenya,Salary over Ksh70,000

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NGO Administration Officer/Receptionist Job in Kenya,Salary over Ksh70,000

Evidence Action is seeking an Administration Assistant/Receptionist to manage the front desk for it’s Kenya. The incumbent will join a fun, fast-paced and collegial team to offer general office administration. Perfect for an energetic candidate with passion for Evidence Action’s mission to be a world leader in scaling evidence-based and cost-effective programs to reduce the burden of poverty.

About the Position

Office Management

  • Receive and answer telephone calls and take messages as well as report a faulty line
  • Organize travel arrangements for staff, including partners and consultants, both Air and ground transport.
  • Arrange accommodation for any employees of Evidence Action visitors and partners, if need be.
  • Monitor incoming emails and answer or forward as required.
  • Managing relationships with internal and external visitors for any administration assistance required by coordinating with my supervisor and programs
  • Regularly update and maintain databases such as mailing lists, contact lists and client information.
  • Coordinate outgoing messenger and courier service making sure all information required is provided for outgoing mail.
  • Receive, sort and distribute incoming mail.
  • Receive and direct visitors and make sure they sign the visitors’ book.
  • Maintain a safe and clean reception area by complying with procedures, rules and regulations.
  • Maintain continuity in the team by documenting and communicating actions, irregularities and continuing needs.
  • Ensure all windows and doors are closed in the evening
  • Log in incoming and outgoing mail
  • Any other duty as may be assigned by the supervisor.

Qualifications, Experience and Skill

  • Minimum Degree holder in Business Management or related course
  • 3-5 years’ work experience
  • Knowledge of office management systems and procedures
  • Good personal skills
  • Fluency in written and spoken Swahili and English
  • Proficient in MS Office/ computer skills

Desired Attitude

  • Independent, proactive and willing to take initiative.
  • Flexible and adaptable outlook approach to work undertaken.
  • Ability to interact professionally with people from diverse backgrounds.
  • Self-motivated with the ability to operate under own initiative and also take instructions to prioritize and manage any given workload.
  • Team Player.
  • Time management.
  • Presentable, polite, calm, welcoming and enthusiastic disposition with a positive attitude and good sense of humor.
  • High level of integrity and dependability with a genuine concern and commitment to staff.
  •  Enthusiastic to take on a role while developing personally and professionally

How to Apply

Submit your CV and Application on Company Website : Click Here

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