Kenya: Deputy Finance and Human resources Co-ordinator

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Organization: Médecins Sans Frontières
Country: Kenya
Closing date: 03 Apr 2018

Main responsibilities:

Legal management

• Ensures all the, fiscal, social, labour laws are followed and respected in all the administrative issues of the mission;

• Supports the COFIRH and follows the court cases and legal procedures with the lawyer

• When needed, participates in the negotiations for the signature of agreements, MoU, contracts and ensures the legal requirements and the MSF procedures are respected;

• Is involved with the COFIRH on authorities relationships for admin related contacts (Ministries, local authorities for fiscal, legal, labour related issues) and ensures a good communication flow with the FIN/HR coordinator about these contacts;

Field support

He or she Is the support for the fields for all the national staff management related questions:

• Controls the recruitment procedures, vacancies, interviews, contracts’ renewals, amendments, ends of contracts, insurances, end of services contracts …;

• Advice the field admin in ensuring consistency and objectivity for disciplinary measures and dismissal;

• Supervises the administrative management : local tax, vacancy notices and recruitment procedures, working hours, general management of the national human resources and daily workers;

• Follows-up the update of the organization charts, job profiles, local rules with the fields admin;

• Facilitates the communication flow between the fields and the capital for all the legal and administrative procedures, helps to write documents on this subject when needed;

Administrative management

• Ensures, in a proper filing system of the documents; that all agreements (MOU’s), contracts, employees’ files… are properly updated and kept in a safety place.

• Follows the evaluation plan for the national staff and makes the evaluations for the staff depending on the administration;

• Supervises the training plan and proposes/looks for trainings for the identified staff;

• Updates the job profiles for administration staff and helps the other department when needed;

• Keeps regular contact with other NGO’s and others OC’s about the admin procedures implemented by them.

• Compiles sitrep for HR Admin Department

• Supervises the monthly accounting closing

• Together with HR/FIN Co helps to built budget and budged revision and to ensure an accurate budget follow-up

How to apply:

REQUIREMENTS

Education

Minimum Bachelor degree

Diploma in Human Resources Management, Business administration / Finance

Experience

At least 2 years MSF experiences or other international NGO within the HR or/and Finance functions

Languages

English essential; Kiswahili desirable.

Knowledge

Essential computer litteracy : word, excel, internet.

Good working knowledge on Homere and Saga desirable.

Good working knowledge of HR management and finance procedures

Competences

Ability to organize and prioritize workload independently, using initiative when appropriate

Good analytical skills

Ability to work as part of a multicultural and multidisciplinary team

Commitment

Flexibility

Results oriented and proactive

Teamwork and strong skills in communication

Adhere with MSF values

These responsabilities may be amended in line with the activities or evolution of the Mission.

CVs and cover letters can be sent to msff-kenya-recruitment@paris.msf.org indicating in the subject ‘Mission DEPUTY COFIRH’. We will not consider applications that will not follow the above instructions.

Closing date is 3 April 2018.

We will not reply to questions about the position.

All necessary information can be found in this vacancy announcement.

We will only contact shortlisted candidates.

Applications must be received by the deadline. Only short-listed candidates will be contacted.

MSF is an equal Employer and does not charge any application/ recruitment fee.

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