Kenya: Proposal Development and Reporting Coordinator (Grants) for Somalia Programme (Kenya Nationals Only)

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Organization: Norwegian Refugee Council
Country: Kenya
Closing date: 28 Mar 2018

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland and South Central regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC’s Horn of Africa operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania). NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The main purpose of the Proposal Development and Reporting Coordinator position is to coordinate project and donor proposals and ensure efficient grants administration for Somalia country programme including timely and quality reporting.

Candidates can apply online by going through the " VACANCIES" link at www.nrc.no
Qualified female candidates are particularly encouraged to apply.
Email and paper applications will not be considered.
NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

Job description:

The following is a brief description of the role.

  • Adherence to NRC policies, guidance and procedures
  • Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database – forthcoming)
  • Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control
  • Contribute to the development and revision of funding proposals, budgets and donor reports
  • Be updated on donor priorities and track and share relevant calls for proposals
  • Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
  • Contribute to continuously improving internal grant management systems
  • Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing
  • Coordinate the development and distribution of internal reports
  • Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme
  • Support external donor audits
  • Represent with relevant partners and donors as delegated
  • Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities

Documentation and Reporting

  • Prepare reports for donors, partners, government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner.
  • Support the Head of Programme by responding to information requests, drafting success stories, and monitoring and reporting on the impact of the various core competency programs.
  • Ensure quality of program writing, including program activity plans, reports and informal updates.

Program Quality

  • Maintain program files and ensure copies of donor concept notes, proposals, contracts and reports are correctly filed.
  • Ensure that all programme staff and partners and are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.
  • Ensure that grant coordination systems and processes are successfully implemented across the life of the grant. Ensure that key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.

Program Development

  • Contribute to program design to ensure standards are met
  • Support the Head of Programme with the development of strategy and/or position papers.
  • Work with programme teams and partners to draft concepts and proposal
  • Ensure that the parts of the budget related to program outputs correspond with the proposal narrative before submission for review.

Communications and Representation

  • Develop and implement communications strategy in conjunction with the Head of Programme
  • Ensure compliance with all donor/organizational communications initiatives.
  • Facilitate information sharing among internal and appropriate external audiences.
  • Carry out tasks on a need basis in agreement with the Head of Programme

Qualifications:

  • Relevant university degree or higher education, preferably in international relations and/or development, social sciences or management
  • Solid programme management experience
  • At least 5 years of relevant experience within field of expertise
  • Fundraising abilities and understanding of various donor requirements
  • Experience from working with humanitarian and development donors
  • Good understanding of donor rules and regulations
  • Skills and experience in report and proposal writing
  • Strong communication, coordination and interpersonal skills
  • Strong analytical skills (data and financial)
  • Ability to mediate in high-stress scenarios with competing interest
  • Excellent written and oral communication skills in English
  • Above average computer skills
  • Knowledge of the operational contexts in Somalia

Personal qualities:

  • Planning and delivering results
  • Managing resources to optimize results
  • Influencing
  • Handling insecure environments

We offer

  • Commencement: As soon as possible
  • Contract Duration: 1year with the possibility of extension
  • Duty Station: Nairobi
  • Travel: expected to travel to Somalia
  • Salary/Benefits: According to NRC's general directions.
  • All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

How to apply:

https://www.webcruiter.no/WcMain/AdvertViewPublic.aspx?oppdragsnr=3748057140&culture_id=EN&company_id=23109900&link_source_id=0

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