Kemri NGO Diploma jobs- Administrative Assistant:Salary over Ksh50,000

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Kemri NGO Diploma jobs- Administrative Assistant:Salary over Ksh50,000

Reference Number: ADMIN120418

Employment Type: Full time

Category: Management and Administration

Job Grade: 4.01

Country: Kenya

Location: Kilifi

JOB PURPOSE:

To provide efficient and effective administrative and secretarial support to facilitate smooth running of the COO’s office and its related activities.

Description:

REPORTS TO:

  • Compliance Officer

DIRECTLY SUPERVISES:

  • None

INDIRECTLY SUPERVISES:

  • None

BUDGET AND RESOURCE RESPONSIBILITY:

  • None

KEY RESPONSIBILITIES:

  • Support activities of the COO’s office by providing administrative support services and technical assistance to ensure timely service delivery.
  • Manage COO’s internal meetings calendar
  • Support all Operations local and international travel arrangements, including TAR filing, flight booking and other travel administration
  • Maintain Departmental Heads’ leave plans
  • Support Clinical Services Department with medical electives and medical licences as called for
  • Manage Professional Indemnity Insurance for doctors, clinical officers and nurses – ensuring insurance is up-to-date and that incoming staff are added to the cover
  • Support  Operations Departments’ visitors – ensuring sitting space, proper documentation, appropriate access to internal services and itineraries
  • Assist in compiling of operations reports, annual budgets and plans for submission under the supervision of the Operations Manager and Compliance Officer
  • Proofread and draft routine correspondence
  • Support filing and retrieval of files and documents in order to ensure that they are secure and accessible.
  • Maintain an inventory of office equipment in COO’s office and raising requisitions for additional supplies
  • Any other duties that may be assigned from time to time

QUALIFICATIONS:

  • A Diploma in Secretarial Studies, Business Administration. Office Management or equivalent
  • At least 3 years’ experience in providing support to top executives and senior management teams
  • Considerable knowledge of office procedures and secretarial practices including organization, planning, records management and general administrative skills
  • Computer literacy with proficiency in Microsoft applications

COMPETENCIES:

  • Strong planning, organisational and administrative skills
  • Strong problem-solving skills with keen attention to detail
  • Strong report writing, proofreading and editing skills
  • High level of confidentiality and discretion
  • Tact, poise and excellent communication and interpersonal skills
  • Ability to establish and maintain good working relationships
  • Effective time management skills with the ability to prioritise workloads and work within tight deadlines
  • Team worker, able to work in a multi-cultural environment.

Click here to apply

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