Kenya: Administrative Assistant, KEMRI Wellcome Trust, Kilifi

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Organization: Wellcome Trust
Country: Kenya
Closing date: 27 Apr 2018

The KEMRI-Wellcome Trust Research Programme is well known internationally for its work in improving global health. The Programme has a diverse clinical research programme that includes clinical trials of disease prevention, vaccines, management of acute illness, basic science and translation of research finding into global health policy.

The Programme is searching for a qualified, dynamic and motivated person to fill the following position:

ADMINISTRATIVE ASSISTANT

KEY RESPONSIBILITIES:

  • Support activities of the COO’s office by providing administrative support services and technical assistance to ensure timely service delivery.
  • Manage COO’s internal meetings calendar
  • Support all Operations local and international travel arrangements, including TAR filing, flight booking and other travel administration
  • Maintain Departmental Heads’ leave plans
  • Support Clinical Services Department with medical electives and medical licences as called for
  • Manage Professional Indemnity Insurance for doctors, clinical officers and nurses – ensuring insurance is up-to-date and that incoming staff are added to the cover
  • Support Operations Departments’ visitors – ensuring sitting space, proper documentation, appropriate access to internal services and itineraries
  • Assist in compiling of operations reports, annual budgets and plans for submission under the supervision of the Operations Manager and Compliance Officer
  • Proofread and draft routine correspondence
  • Support filing and retrieval of files and documents in order to ensure that they are secure and accessible.
  • Maintain an inventory of office equipment in COO’s office and raising requisitions for additional supplies
  • Any other duties that may be assigned from time to time

QUALIFICATIONS:

  • A Diploma in Secretarial Studies, Business Administration. Office Management or equivalent
  • At least 3 years’ experience in providing support to top executives and senior management teams
  • Considerable knowledge of office procedures and secretarial practices including organization, planning, records management and general administrative skills
  • Computer literacy with proficiency in Microsoft applications

COMPETENCIES:

  • Strong planning, organisational and administrative skills
  • Strong problem-solving skills with keen attention to detail
  • Strong report writing, proofreading and editing skills
  • High level of confidentiality and discretion
  • Tact, poise and excellent communication and interpersonal skills
  • Ability to establish and maintain good working relationships
  • Effective time management skills with the ability to prioritise workloads and work within tight deadlines
  • Team worker, able to work in a multi-cultural environment.

How to apply:

To apply for this role please click on the link below:-

http://jobs.kemri-wellcome.org/job-advert/administrative-assistant-operations

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