Massive Recruitment by the Government of Kenya – County Assemblies Forum

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Programs Officer


Scope of the Office of Programs Officer

The scope of Programs Officer encompasses, but not limited to the, Project Management, Liaison and Protocol/Networking, Institutional, organize, promote and implement effective programmatic initiatives.

The Programs Officer shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

·         Planning and designing programs and proactively monitoring and evaluating its progress.

·         Improving networking contacts with external parties through meetings and disseminating timely information.

·         Ensuring effective quality assurance and the overall integrity of the program – focusing inwardly on the internal consistency of the program, and outwardly on its coherence with infrastructure planning, interfaces with other programs and corporate, technical and specialist standards

·         Developing project plans, including implementation plans, work plans and schedules related to CAF

·         Managing the program’s budget on behalf of the SRO, monitoring expenditure and costs against delivered and realized benefits as the program progresses

·         Facilitating the appointment of individuals to project teams

·         Ensuring the delivery of new products or services from projects is to the appropriate level of quality, on time and within budget, in accordance with the program plan and program governance arrangements

·         Ensuring there is allocation of common resources and skills within the program’s individual projects

·         Managing third party contributions to the program

·         Managing communications with all stakeholders

·         Managing both the dependencies and the interfaces between projects

·         Managing risks to the program’s successful outcome

·         Initiating extra activities and other management interventions wherever gaps in the program are identified or issues arise

·         Reporting the progress of the program at regular intervals to the CEO if this role is also defined

·         Formulate, organize and monitor inter-connected projects

·         Coordinate cross-project activities

·         Develop and control deadlines, budgets and activities

·         Resolve projects’ higher scope issues

Qualifications

·         Must be a Kenyan citizen

·         Must have a degree in social science from a recognized institution

·         Must have at least 2 years working experience

Receptionist

The Receptionist shall report administratively to the Chief Executive Officer.

Scope of the Office

The scope of Receptionist entails, but not limited to the, administrative support across the organization, coordinate front-desk activities, deal with emergencies in a timely and effective manner, while streamlining office operations.

The Receptionist shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

·         Direct visitors to the appropriate person and office

·         Answer, screen and forward incoming phone calls

·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

·         Provide basic and accurate information in-person and via phone/email

·         Receive, sort and distribute daily mail/deliveries

·         Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

·         Order front office supplies and keep inventory of stock

·         Update calendars and schedule meetings

·         Arrange travel and accommodations, and prepare vouchers

·         Keep updated records of office expenses and costs

·         Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

 Qualifications

·         Must be a Kenyan citizen

·         Must have any degree from a recognized institution and at least 2 years’ Experience in front office.

·         Proficiency in Microsoft Office Suite.

·         Excellent organizational skills.

Public Relations Officer

Scope of the Office

The scope of Public Relations Officer is not limited to, developing PR strategies and campaigns, preparing press releases, keynote speeches and promotional material, Building positive relationships with stakeholders, media and the public.

The Public Relations Officer shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

·         Develop PR campaigns and media relations strategies

·         Collaborate with internal teams (e.g. marketing) and maintain open communication with senior management

·         Edit and update promotional material and publications (brochures, videos, social media posts etc.)

·         Prepare and distribute press releases

·         Organize PR events (e.g. open days, press conferences) and serve as the company’s spokesperson

·         Seek opportunities for partnerships, sponsorships and advertising

·         Address inquiries from the media and other parties

·         Track media coverage and follow industry trends

·         Prepare and submit PR reports

·         Manage PR issues

Qualifications

·         Must be a Kenyan citizen

·         Must have a degree in Public Relations/communication from a recognized institution and at least 2 years’

Accountant

Scope of the Accountant

The Accountant shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

·         Ensuring promotion of efficient allocation and utilization of financial resources for maximum benefit to the County Assemblies;

·         Providing an effective and appropriate Financial Framework for attainment of the forum’s functions;

·         Preparing the forum’s Medium – Term Expenditure Framework (MTEF); preparing annual budgets in collaboration with all departments/units;

·         Forecasting and monitoring expenditure; prioritizing projects and activities for the purpose of financial allocations in the budget;

·         controlling, monitoring and implementing the forum’s financial resources; applying sound principles, systems and techniques in accounting for the forum’s finances, assets, revenue, expenditure and costs; accounting for special funds set up under various statutes;

·         Managing accounting information, which includes coordinating and rationalizing of estimates, annual appropriation and fund accounts, cash flow control and cost analysis;

·         Overseeing commitment of funds and expenditure trends; budgeting monitoring and reporting; allocating funds within the budget; and overall financial management control of voted funds and grants;

·         Preparing, analyzing and delivering budgetary information to members and relevant forum’s Committees; designing and carrying out relevant Budget research on specific area of interest;

·         Guiding the process of assessment of the strengths and weaknesses of County Assemblies Policy Options relating to resource Mobilization, Allocation and Utilization.

Qualifications

·         Must be a Kenyan citizen

·         Must have at least a degree in Bachelors of Commerce (Finance and Accounting Option) or related fields.

·         CPA will be an Additional advantage.

·         Must have at least 2 years’ experience and knowledge with the IFMIS system.

Legislative Officer

Scope of the Legislative Officer

The scope of Legislative Officer entails, but not limited to the, Legislative development Support, Meeting Management, Project Development, Communication.

The Legislative Officer shall report administratively to the Chief Executive Officer.

Duties and Responsibilities

·         Drafts press releases in issue areas and provides background on media inquiries;

·         Answers constituent letters and helps constituents on federal matters;

·         Supervises interns with regard to legislative issues and constituent responses;

·         Meets attendance requirements as established by the office;

·         Maintains a good working relationship with the Member, staff, and constituents;

·         Accepts performance-based criticism and direction;

·         Managing the calendar, activities of the member services sub committee

·         Managing the specific projects that touch on capacity development of members

·         Providing technical and administrative support to the program planning for the CAF capacity development.

·         Draft reports of the subcommittee meetings and activities, and discuss these with the line manager before presentation to the Executive Committee

·         Represent CAF at meetings with the guidelines of the line manager

·         Managing all the Monitoring, Evaluation, Reporting and Learning aspects of the) activities within their purview

·         In charge of all CAF data bases, ensuring accuracy and up to date status at all times

·         With your line manager, develop a short, medium and long-term calendar of work for the CAF, considering the dynamic nature of legislative work and therefore taking note of activities that may emerge in an impromptu manner, with particular focus on service to members

·         Ensure that CAF meetings are convened in good time, with all participants to such meetings duly informed in writing

·         Track the resolutions of all meetings, ensuring that timelines made are strictly adhered to

·         Supporting the line manager in generating new project ideas on a regular basis

·         Work with the line manager in developing project proposals for funding

·         Work with the line manager in establishing appropriate links with stakeholder groups

·         Support the line manager in developing internal and external communication strategies and systems.

·         Work with the line manager in developing tools to aid in communicating legislative capacity development processes and outcomes drawn from the 47 County Assemblies

·         In consultation with the line manager, prepare press releases and other external communication products, including publications for the CAF Website

·         In consultation with the line manager, prepare monthly, quarterly and annual reports

·         Strengthening partners’ relations based on respect among equals

 Qualifications

·         Must be a Kenyan citizen

·         Must have a degree law (LL. B) from a recognized Kenya institution and at least 2 years’ Experience

Note:

Only shortlisted candidates shall be contacted further

Those invited for interviews will be required to avail current and valid clearances from the following bodies:

·         Kenya Revenue Authority

·         Ethic and Anti-Corruption Commission

·         Directorate of Criminal Investigations

·         Hight Education Loans Boards

·         Credit Reference Bureau

·         Clearance certificates from Helb

How to Apply

Applications letters, detailed CV together with other testimonials should reach the office of the Secretary General at County Assemblies Forum Offices on or before; 27th April 2018.

A soft copy of the documents should be forwarded to jobs@countyassembliesforum.org

(THE SECRETARY GENERAL AND ADHOC COMMITTEE)

THE COUNTY ASSEMBLIES FORUM

P.O. BOX 73552 – 00200.

UPPER HILL, FLAMINGO TOWERS, 5TH FLOOR, WING-A.

NAIROBI, KENYA.

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