Kenya: CHIEF EXECUTIVE OFFICER (REF: ACT/CEO/10/2018)

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Organization: Act Change Transform
Country: Kenya
Closing date: 18 May 2018

Act Change Transform (Act!) is a local non-governmental organization whose mission is to facilitate the empowerment of marginalized people and communities in Kenya and neighboring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision making processes. Act! does this through implementing partners, offering them capacity development and management of grants so that value for money is achieved and providing strategic leadership in national advocacy for the benefit of women, youth, people with disabilities and other marginalized communities.

Job Summary

The Chief Executive Officer (CEO) is responsible for the realization of Act!’s Vision, Mission and Strategic Objectives. The CEO is accountable to the Board for overall corporate performance including program management, resource mobilization, financial management, people management, monitoring, evaluation and learning and overall organizational efficiency and institutional effectiveness.

The CEO is responsible for developing and implementing the Strategic Plan in line with Act!’s mission and vision while ensuring quality implementation of programs. The CEO ensures Act!’s resources, systems and people are aligned to the Strategic Plan and provide oversight and direction to the Act! team through the Senior Management Team (SMT) to ensure operational effectiveness. Additionally, the CEO is the Secretary to the Board whose operations he/she will be expected to effectively facilitate and support. He/she has significant contact and interaction with Act!’s implementing partners and donors.

Key responsibilities:

Specifically, the Chief Executive Officer will be responsible for but not limited to:

Strategic Leadership and Management

  • Lead in the development of program strategies in line with Act!’s mission, vision and the Strategic Plan considering the changing external and internal context, and responding to challenges and emerging opportunities.
  • Continuously align resource allocation, systems and people to the Strategic Plan.
  • Identify and pursue new strategic opportunities for Act! in line with the Strategic Plan.
  • Coordinate all governance and accountability arrangements ranging from external reviews, audits and Annual General Meetings to institutional retreats and regular Board, management and staff meetings.
  • Ensure effective linkages with, and support, Board Committees to fulfill their roles.

Program Development, Planning and Management

  • Pursue the growth of Act! in all program platforms in a way that balances strategic priorities and corporate competencies.
  • Provide sound and transformational leadership to the program team to continuously exceed standards set by Act!’s Board and donors.
  • Develop and maintain sound systems and appropriate internal controls in all key program management areas with special emphasis on;

o Selection of sub-grant concepts and proposals from applicant CSOs.

  • Development of tools for facilitated self-led capacity assessments and demand driven capacity development of CSOs.
  • Design and implementation of capacity development activities (including, accompaniment, reflection and training) to enhance CSO capacities to effectively deliver on their mandates in all platforms areas.

o Regular review of training materials used within the program areas, aligning them to new developments in all program areas.

  • Remain up to date on the latest developments in all program areas and best practices from other programs and peer organizations.
  • Regularly update the Board on overall program implementation and organizational progress towards the achievement of the Strategic Plan.

Financial Management

  • Exercise overall responsibility over all organizational budgets and ensure prudence and financial health of Act!.
  • Ensure all programs and operations adhere to Act!’s financial management systems, processes and controls and that they are in compliance with good operating standards.
  • Submit to the Board, for approval, an annual budget and provide oversight to the budgetary process including budgeting and budgetary control and agreements with donors.
  • Ensure that the control of expenditure and the disbursement of resources are in accordance with established procedures and maintain the financial and legal integrity of the organisation.
  • Ensure strict compliance with all statutory requirements governing the NGO sector, and as required by the Board, donors and other stakeholders.

Resource Mobilization

  • Develop and deliver a Resource Mobilization Strategy in line with Act!’s Strategic Plan and with a clear mapping and understanding of donor strategies and alternative funding opportunities.
  • Promote constant search, consideration and development of funding proposals for the all program areas in line with the Act! Strategic Plan.
  • Guide new business development/grant and fund raising in all platform areas and provide leadership of negotiations with donors and other potential financiers.
  • Ensure continuous and harmonious relationships with donors and other partners.
  • Lead and or provide oversight for contract or agreement negotiations with donors as well as with partners and sub-grantees.
  • Promote value for money considerations and exercise effective stewardship, on behalf of the Board, of Act!’s resources.

Human Resource Management

  • Provide oversight in the development of a HR Strategy that will attract and retain the necessary talent to achieve Act!’s vision, mission and strategic objectives.
  • Oversee staff leadership, mentoring and support and, in consultation with the Board, staff recruitment, deployment and separation.
  • Provide oversight in the development of sound systems that assure consistently high staff performance, a sound performance-based reward system and a highly conducive working environment for Act! employees.
  • Provide effective supervision to the SMT.
  • Promote Act!’s values amongst staff and promote a positive corporate culture.

Monitoring, Evaluation and Knowledge Sharing

  • Set organisational targets for programs and operations in line with the overall strategic goals of Act!.
  • Provide specific leadership responsibility for the development and maintenance of internally-sustainable program, institutional, financial and knowledge management processes and systems.
  • Oversee the development of annual work plans for programme implementation.
  • Oversee on-going monitoring, periodic evaluations and improvement of program implementation and Act! strategy.
  • Oversee quality of program reports and participate in the compilation of reports.
  • Lead in preparation of biennial reports. Oversee quality development of Act!’s publicity materials.

Representation and Networking

  • Establish and maintain regular contact with donors, communities, Government of Kenya and partners and liaise and co-ordinate with the appropriate government and private sector bodies, whenever appropriate, to ensure successful program implementation.
  • Negotiate collaboration with donors and partner institutions and Government Departments in support of Act! and the project activities.
  • Participate in strategic meetings, forums and processes to stay up to date with unfolding events or issues and ensure that Act! is best placed to advise stakeholders on such events or issues.
  • Represent Act! at meetings and other events as necessary.
  • Promote media coverage and other means by which to strengthen Act!’s profile within the three platforms.
  • Actively lead in CSO, Government and private sector forums that promote Act!’s strategic interest in Kenya’s development.

Key Performance Indicators

The following performance indicators are pertinent to the evaluation of the job holder’s performance. (Targets will be set by the Board on an annual basis):

  • Achievement of annual corporate objectives as agreed with the Board.
  • Full compliance of all programs to set Act! and donor standards.
  • Current updated and approved Strategic Plan.
  • Timeliness and accuracy of approved annual budgets.
  • A clear and well-functioning organizational structure fully aligned to the Strategic Plan.
  • A complete and highly performing SMT.
  • Alignment of resource allocation, systems and people to the Strategic Plan.
  • Quality of internal control systems in place.
  • Level of staff motivation and productivity.
  • Program and operational budget utilization and compliance with approved allocations.
  • Quality and effectiveness of the MERL function and systems.
  • Satisfactory annual audit report.
  • Quality of Board papers.
  • Quality of Board facilitation.
  • Quality of relationships and contacts with donors, donors and partners.
  • Number and size of new programs and renewal of existing programs.

Academic Qualifications

Hold a Master’s degree in social sciences, development studies, project management, business administration, or postgraduate qualifications in any other relevant field.

Experience

The successful jobholder should have:

  • At least 15 years working experience in development related fields with at least five years’ proven track record in leading and managing a development organisation and/or development programmes.
  • Experience managing programmes in at least two of Act!’s thematic areas.
  • Managed an organisation or division with an annual budget of not less than US$ 7 million.
  • Experience overseeing sub-granting mechanisms.
  • Experience in capacity development of CSOs.
  • Experience in rights-based development approaches and excellent networking skills.

Personal Attributes

The successful jobholder should demonstrate:

  • Commitment to Act! values and principles.
  • Proven experience managing change in a large organization.
  • A leadership style that builds relationships, confidence and trust among teams.
  • Good relationships with major funding agencies and government agencies.
  • A high level of integrity.
  • Effective negotiation skills, with the ability to positively influence multi-sectoral partnerships.

Essential Skills

  • Proven ability to design and deliver on resource mobilization strategies.
  • Excellent conceptual and analytical skills.
  • Excellent organizational, interpersonal, communication and coordination skills.
  • Excellent facilitation and writing skills.
  • Resource management, training and capacity building, coaching/mentoring skills.
  • Genuine commitment to and understanding of results-based and participatory approaches to program management.
  • Demonstrated ability to understand complexities of program management in multiple platform areas using a similar model to that of Act!.
  • Highly proficient in MS Word, Excel, Access, Power-point and the use of Internet for research.

How to apply:

How to Apply

If you meet the requirements as contained in the job description, please submit (1) a detailed and current CV; (2) an Application Cover Letter demonstrating your suitability for the position, quoting your current/last gross remuneration (mandatory) and names of three referees including their most current contact details on or before 12.00 noon, Friday 18th May, 2018. All applications should be submitted electronically to hr.admin@act.or.ke quoting the reference number (ACT/CEO/10/2018) and position on the e-mail subject line**.** Only short-listed candidates will be contacted.

Act! is an equal opportunity employer with zero tolerance for corruption.

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