Kenya: Administration Assistant

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Organization: International Transformation Foundation
Country: Kenya
Closing date: 21 May 2018

Duties and Responsibilities:

  1. Provide administrative support to the Secretary General, Operations Director and other staff.
  2. Undertake office reception duties, both in person and on the telephone.
  3. Operate manual and computerized office systems for instance; filing and maintaining: members database, monthly and annual reports database and the contacts database.
  4. Undertake general office duties such as; dealing with post mails, faxes and e-mail, drafting and sending standard letters, photocopying and collating papers and mailings, arranging for documents to be printed, monitoring and ordering stocks of basic items such as stamps, stationery, periodicals, equipment and other items, arranging travel: hotel and accommodation etc.
  5. Assist with the organization of meetings of the Board of Directors and other meetings.
  6. Assist with the organization of events on behalf of the organization by arranging dates and venues; arranging refreshments and other requirements; taking bookings and dealing with inquiries from delegates, sending out info packs of the event and maintaining the event database etc.
  7. Attend meetings as required and assist with the taking of minutes and notes.
  8. Prepare and maintain all records in line with statutory and operational requirements.
  9. Contribute generally to the work of organization, undertaking such other tasks as are appropriate to the nature and scope of the post.

Person Specifications:

  1. Hold at least a Bachelors Degree in related fields such as Administration, Management, Human Resource etc.
  2. Good organizational skills, including ability to work within tight deadlines.
  3. Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
  4. Ability to maintain an established work schedule, with or without flexibility.
  5. Have basic computer skills including graphic communication publications.
  6. Understanding of and commitment to equal opportunities.
  7. Strong organizational and management skills- ability to multi task and prioritize.
  8. Motivated to learn and take on new challenges.
  9. Willingness and capacity to volunteer.
  10. Unparallel passion and commitment for youth development.

Although ITF volunteers enjoy limitless opportunities, ITF does NOT provide any kind of compensation. ITF staff operate on a full time volunteer basis for a minimum of 6 months. They are responsible for all basic expenses such as home – office transportation, accommodation, etc.

ITF ONLY provides direct operational expenses such as staff transportation to a meeting outside of the office, field visit, operations, etc.

How to apply:

Like our Facebook page and follow us on Twitter.

Complete this application form:

Due to the volume of applications and our limited capacity, we unfortunately cannot personally respond to each application. If you are among qualified candidates, you will receive an email from the volunteers executive to set up an interview.

For any queries get in touch through, Tel: +254770306839, @ITFSecretariat on Twitter & Facebook.

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