Kenya: PROGRAMME SUPPORT OFFICER

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Organization: Concern Worldwide
Country: Kenya
Closing date: 04 Jun 2018

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified Kenyan nationals for the following position:

Job Title: *Programme Support Officer*

Reports to: Grants Manager

Direct Reports: None

Liaises with: Internally – Programmes and PSU, PD and CD & Externally – Donors, Partners, Consultants, Government Ministries/Agencies

Job Location: Nairobi

Contract Details:

One (1) Year Fixed Term Renewable Contract

Monthly Starting Salary – Kes 99,197

Group Pension after Confirmation of Appointment

Group Medical Cover (1Principal + 2 Dependants)

Group Life Cover

Group Personal Accident Cover

Job Summary:

The job holder will provide programme support to assigned programmes including programme documentation and reporting

Main Duties & Responsibilities:

Programme Support

· Liaise with the programmes support unit in the provision of administrative, logistical and financial support as per programme requirements

· Draft and review partnership contracts and agreements

· Processing of partner disbursements

· Collate and compile programme and programme support costed work plans

· Draft official internal and external correspondence for programme including assisting in the preparation of presentations for donor reporting and fundraising managers

· Dissemination of relevant information to target audiences

· Coordinate all programme workshops and trainings

· Represent Concern in relevant fora as required

Reporting and Documentation

· Maintain a complete, accessible and updated electronic and manual filing and archiving system of all programmes

· Generate and compile programme reports including preparation of programme briefs, taking minutes of meetings, workshops, trainings etc as required

· Edit or format programme reports and publications

· Tracking donor reporting due dates and advising Programme Managers on timelines

· Tracking of program travel and leave plans , donor proposal and donor visit

Responding to Emergencies

· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

· Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy

· To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

Job Specification:

· A Degree in Social Studies, Development, Administration or relevant field

· At least two (2) years’ experience in a similar role in the development and humanitarian sector with an NGO working with and through partners

· Experience in writing and disseminating information to a variety of audiences

· Excellent planning, analytical, communication, interpersonal and report writing skills

· Excellent written and oral skills in English and Kiswahili

· Proficiency in the use of computer applications

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

How to apply:

Interested candidates, who meet the above requirements, should send their CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘**Programme Support Officer**’. The closing date for applications is Monday, 4th June 2018.

Each application should include three (3) referees who can validate technical expertise.

Only short-listed candidates will be contacted for interview.

Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.

Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.

Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

Follow Concern online: www.concern.net

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRUITMENT

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