Kenya: Monitoring, Evaluation, Accountability and Learning Project officer

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Organization: Islamic Relief Kenya
Country: Kenya
Closing date: 11 Jul 2018

Islamic Relief- Kenya Job Description
Job Title: Monitoring, Evaluation, Accountability and Learning Project officer
Reporting To: MEAL Coordinator Technically and field Coordinator administratively
Base Location: Mandera Field Office 100%
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities. IR started operations in Kenya in 1993 on one to one orphans sponsorship programme through a local CBO in Mandera District, Northern Kenya. It opened its fully fledged office in March in 2006 at the height of drought in the Horn of Africa. Since then IR has been providing humanitarian and development assistance to vulnerable communities. Since 2006 IRK has remarkably changed the lives of the vulnerable and disadvantaged communities. Following this great success in Mandera, most of the programmes and best practices have been, and continue to be replicated in other parts of the country; mostly in Northern Kenya. For instance, in January 2010, IRK extended its operation to Wajir county, neighbouring Mandera. In 2011, the programme was extended to Garissa and Dadaab and in 2012, to Nairobi Slums (Korogocho slums). In 2016, IRK conducted assessment in counties of Kilifi, Kwale, Tana River and Kajiado to explore opportunities for replicating its best practices in supporting and empowering communities. IR aim to help the needy regardless of race, religion or gender and implement our work within the following Thematic Areas: Sustainable Community Empowerment; Disaster and Humanitarian Response; and Education and Child Development.
Role Purpose
The MEAL Officer will be a part of the Monitoring, Evaluation, Accountability, and Learning (MEAL) team, supporting implementation of the overall emergency response MEAL system.
The position holder will assist MEAL team with activities, including data collection, database management and analysis, maintaining the Output and outcome Tracker (OT) and the Indicator Performance Tracking, planning and conduction field visits, assessments and evaluations, as well as providing general support in project data management. He/she will support the MEAL team and programme team to ensure learning and accountability systems are put in place and working effectively in IR projects. The will also ensure that there is regular, timely and context-specific, meaningful feedback from our staff, partners, programme participants which effectively informs and signals areas where strategic attention is required.
Key Areas Of Accountability:
Monitoring and Evaluation
 Contributing to programme updates for the response management and internal information sharing, on a regular basis.
 Consolidate output tracker data and support Programme Managers with data collection processes if needed
 Support Field Manager and Programme Managers with conducting assessments as needed with technical support from the MEAL Coordinator
 Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Indicator Performance Tracking Table by project and guided by the MEAL plan, systemically cross-check this data for quality, accuracy, and consistency, and providing timely feedback as necessary;
 Undertake regular monitoring to ensure project performance, quality, timeliness and accuracy vis-à-vis logical framework approaches (LFAs), results frameworks, performance monitoring plans and emerging best practices;
 Lead monitoring of field level activities with quality benchmarks and course correction action planning
Accountability & compliance
 Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
 Support Beneficiary Accountability across all programmes in keeping with the Accountability Framework, ensure prompt follow-up on feedback received
 Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.
 Maintain the Conflict and Feedback Mechanism database and conduct regular analysis to inform decision making and future project designs
 Ensure that all programmes are designed and implemented in accordance with international standards (such as but not limited to CHS) and National standards.
Programme Learning and documentation
 Work with programme staff to promote learning culture and ensure learning is shared across field offices by encouraging cross learning between and within sectorial teams, tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate;
 Support in programme documentation and sharing of learnings at the field level.
 Participate in the design and implementation of quality evaluations (needs assessments, situational analysis, baseline, and end line assessments, real time evaluations etc;) by providing technical support and/or identifying resources within IR Kenya and externally;
 Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations etc; by conducting regular and/or periodic trends analysis and producing short and precise internal reports in line with IR requirements
Programme Quality
 Support proposal and concept note review, especially inputs such as the Logic model/theory of change, results frameworks, Programme Monitoring Framework and M & Plans
 Enhance technical quality of programme and project design through continuous trainings and reviews
 Support to examine programme implementation and assess possible improvements based on lessons learned, best practices, technical advances, etc.
Programme/projects Reporting
 Support in ensuring that all Islamic Relief Kenya internal reporting and donor requirements are met with timely, relevant, triangulated and well data validated.
 Ensures that necessary reporting components are lined up in advance of report deadlines and responsible persons are followed up on the schedule
 Support in consolidating the monthly program reports.
 Perform any other duties and responsibilities within the overall function of MEAL as and when requested.
 At least a Bachelor degree in economics, statistics, social science, community development or equivalent
 At least 3 years’ experience of working in M&E with experience of developing M&E plans, training staff, capacity building, quantitative and qualitative data collection, analysis and reporting and/or other aspects of M&E development contexts, preferably with solid experience in peace building and more than one of the Islamic Relief priority sectors: livelihoods, WASH, education, protection and emergency operations.
 Experience in setting up and/or managing M&E systems, preferably in NGO setting
 Knowledge and/or experience of working on accountability initiatives, such as information sharing and complaints response mechanisms.
 MS Office applications, Word, Excel, Power Point, Spread sheets and other Statistical software
 Ability and willingness to travel to field sites and work in remote locations, often for prolonged periods of time
 Knowledge of, European (ECHO, SNV, SIDA, DFID/UK Aid) and UN ( UNICEF, WFP, OCHA, UNDP), USAID donor regulations, procedures and requirements;
 Full Knowledge and understanding of quality and accountability standards like IR’s accountability Framework, CHS among others
 Experience in and proven ability to support, train and mentor staff and partners in monitoring and evaluation methodology
 Highly developed interpersonal and communication skills including influencing, negotiation and coaching
 Strong results orientation, with the ability to challenge existing mind sets
 Ability to present complex information in a succinct and compelling manner
 Knowledge of qualitative and quantitative research methods
 Fluency in Engilish & Kiswahili
 Commitment to and understanding of Islamic Relief strategy, vision, mission, values and principles
 To be familiar with and abide by the Islamic Relief Code of Conduct and other regulatory codes

How to apply:

For detailed Job description on the positions, kindly visit our website:
Please send us your cover letter and detailed CV, including your qualifications and experience. Your application should also include names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to by Wednesday 11th July, 2018.
Please note that this is an urgent recruitment shortlisting will be done on a rolling basis

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