Kenya: Call for applications:Consultancy Services for Editing, Design and Printing of a Strategic Plan

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Organization: Coalition on Violence Against Women
Country: Kenya
Closing date: 14 Aug 2018

1.0 Background

COVAW is national women’s rights NGO that seeks a society free from all forms of violence against women and girls. Guided by our vision of ensuring that “Women and girls enjoy equal rights and freedoms and thrive in safe spaces” and commitment to women and girls to living free of discrimination and violence we systematically challenge the conditions that perpetuate violence and prevent women and girls from fully enjoying their rights.

To guide our work into the next phase we have mapped out our track to guide the journey we intend to walk with our beneficiaries and partners in the coming six years. Reflections over the past and our vision have enabled us identify the road we want to walk. This is laid out in the recently developed strategic plan to be implemented from 2018 to 2023.

2.0 Objective of the consultancy service

The main purpose of the consultancy service is to edit, develop artwork and design layout including printing for the recently developed strategic plan ensuring that it is in line with the organizations communication policy and visually reflecting the organizations mission, vision and core values.

3.1 Core Objectives

· Edit the final draft of the strategy and produce an abridged version, capturing the Vision, Mission, Key achievements and key interventions or strategies for the 2018-2023 period.

· Think creatively and develop new design concepts, graphics and layouts in line with the organizations communications policy for the main document and the abridged version.

· Prepare rough drafts and present your ideas to the COVAW management team

· Amend proposed designs and present final document in a printable format to COVAWs Board and management for final approval

3.0 Methodology

The design methodology will be determined through discussion based on the submitted proposal. Methodology should display creativity and originality so that the final outcome must reflect COVAWs brand, desired image and boldness.

4.0 Expected deliverables

The required consultancy deliverables are:

· A strategic plan document capturing and displaying the content in a visually satisfactory way

5.0 Responsibilities

COVAW will be responsible for:

· Convening an inception meeting with the successful consultant to provide background information and to agree on expectations, content and approach

· Sharing the strategic plan in word format

· Sharing photos and images of COVAWs work

· Providing guidance and specifications

· Reviewing draft and providing timely feedback

The Consultant will be responsible for:

· Participating in inception meeting and providing a summarized report

· Reviewing available COVAW photographs and images and selecting the most appropriate in collaboration with staff.

· Developing the artwork, design and layout of the Strategic plan

· Presenting to COVAW a draft for management feedback

· Revising the draft

· Presenting the final proposed artwork, design and layout for final approval

6.0 Requirements

· Proven communication skills with strong editing and design experience

· Possession of creative flair, versatility, conceptual/visual ability and originality

· Demonstrable design skills with a strong portfolio

· Ability to interact, communicate and present ideas to diverse audiences

· Up to date with industry leading software and technologies

· Professionalism regarding time, costs and deadlines

How to apply:

1.0 Application process and timeline

Interested consultants/firms must submit the following documents:

  1. Technical proposal (maximum of 4 pages), which must include the following:

a) Proposed methodology to be used in the design process.

b) Consultants past experience in editing and a list of references

c) Financial proposal (budget) in Kenya Shillings.

d) At least two samples of similar products

  1. CV of applicant; if applicant intends to work in a team, she/he should indicate all team members and attach CVs. Clearly highlight the Team leader.

All documents must be submitted not later than 14th August 2018 via email to with subject: “Strategic Plan Editing, Design and Printing.

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