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Fanaka Real Estate Ltd is seeking to employ an Office Administrator to organize and coordinate administration duties and office procedures.

A successful Office Administrator should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Key Responsibilities for the Office Administrator Job

  • Welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Keep updated records of office expenses and costs
  • Take minutes during staff meetings
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Create and update records and databases with clients’ payments and project data
  • Follow up with clients’ payments and update of project progress
  • Make statutory payments (KRA, NHIF & NSSF) on behalf of the company

Office Administrator Job Qualifications

  • Bachelor’s Degree in Business Studies or Any relevant field
  • Proficiency in computer applications
  • Shown merit and ability as reflected in work performance and results.
  • Served as an Office Administrator for a minimum period of 1 year
  • Experience in taking minutes at Board level and in accordance with regulations on minutes.
  • Demonstrate excellent interpersonal, communication and analytical skills with good understanding of administrative and report-writing skills as well as procedures in service delivery.

Skills and Competencies-

  • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  • Must possess strong interpersonal skills
  • Have accounting basics
  • Have secretarial skills
  • Proficiency in Microsoft Office
  • Must be able to communicate clearly, both written and verbally.
  • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Must be able to prioritize and plan work activities as to use time efficiently
  • Must be organized, accurate, thorough, and able to monitor work for quality.
  • Must be dependable, able to follow instructions.
  • Must have excellent customer relation skills
  • Must be able to improve performance through management feedback

Incumbents will be expected to continue upgrading their knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and trends in higher education.

How to Apply

Interested parties to send their CVs and Cover letter to hr@fanaka.co.ke.

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