Migori County Job Vacancy : Records & Information

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  • Receiving patients in the hospital reception (CCC).
  • Registering and booking appointments for patients/clients (patient scheduling)
  • Storing and retrieving medical Records and Documents.
  • Gathering data from different sources e.g Laboratory, X-Ray, etc.
  • Maintaining Record safety and Confidentiality in the CCC.
  • Support adoption of monitoring and evaluation tools for the HIV prevention, care and treatment program.
  • Perform data entry into the Ministry of Health database (DHIS) including triangulation of data and collation into MOH summary tools (MOH 731 and 711) actively interrogate data for discrepancies, errors, and missing data, in order to verify the accuracy and validity of the data.
  • Updating the Electronic Medical Records on daily basis.
  • Undertake data analysis relevant to project activities and dissemination at facility level.
  • Work closely with the clinical team and community link persons in data collection, review of facility data and data for community activities with a view of identifying missed opportunities in HIV service delivery and strengthening the referral mechanism.
  • Assisting with the production of summary tables and graphics for health facility data and provide monthly performance feedback to health facilities on HIV service delivery against set targets.
  • Support clinical and community staff in utilization of data collection tools, collation and dissemination of data.
  • Review facility achievements against indicator targets with a view to strengthening reporting as well as decision making.
  • Support the M&E Officer in organising identified program assessments such as DQA, CQI and need assessment for CME on data tools and data management.
  • Keep up to date facility related data and reports for reference by the program team as well as other stakeholders.
  • Providing data for internal (MOH) and donor reports
  • Editing patient case Records
  • Directing patients to the relevant clinics or consulting rooms.
  • Enhance team work and management cohesion of the facility staff
  • Directly supervise the data clerks and indirectly supervise community link persons in the facility on all M & E areas
  • Ensure that all HIV related tools are available in the facility by timely ordering of the required tools and forms


  • Must be a Kenyan Citizen.
  • Must be a holder of a Diploma in Health Records and Information Technology from a recognized Institution in Kenya.
  • Have at least 2 years’ experience in CCC .
  • Must have a certificate in basic computer packages
  • Must have knowledge on functions and operation of electronic medical records.
  • Familiar with HIV/MOH data collection and reporting tools.
  • Excellent verbal and written skills as well as good organizational and team building skills.
  • Must satisfy the requirements of Chapter six of the constitution of Kenya 2010

How to Apply

All applications should be submitted in a sealed envelope clearly marked on the top left side indicating the reference number for position applied for and addressed to:

The Secretary/CEO

 Migori County Public Service Board

 P.O Box 365- 40400, Suna

Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Msomi Teachers’ College on Migori/Isebania Highway.

All applications should reach the Secretary/CEO Migori County Public Service Board on or before Monday December 17, 2018 at 5:00 pm

Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates and testimonials.

For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:

Tax compliance certificate from KRA

Clearance certificate from HELB

Clearance certificate from Ethics and Anticorruption Commission (EACC)

Certificate of good conduct from Criminal Investigation Department


Women, People Living With Disabilities and Marginalized Groups are encouraged to apply,

Only shortlisted and successful candidate will be contacted;

Canvassing in any form will lead to automatic disqualification;

Migori County Public Service Board is AN EQUAL OPPORTUNITY EMPLOYER.

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