Category Archives: Jobs

3 Caretakers Jobs in Kenya

Commercial Buildings Caretaker


Our client in real estate industry seeks to recruit 3 caretakers with vast experience as a caretaker.

Responsibilities

·         Identify and report to the property manager all the activities in the building

·         Maintain and keep the property clean

·         General repairs

·         Ensuring tenants are comfortable

·         Collecting cheques and payment slips

·         Cleaning the grounds and inside buildings

·         Repairing equipment and placing orders

·         Overseeing surveillance

·         Preparing rooms for meetings and events

·         Monitoring air conditioning and heating systems in the building

·         Taking note of electrical faults and doing basic repairs before the major repairs are done

·         Basic plumbing activities

·         Taking note and records of tenants

Requirements

·         3-5 years’ experience as a building care taker

·         Basic electrical and plumbing skills

·         Computer literate

·         Good reporting skills

·         Excellent written and verbal communication skills.

How to Apply

If you meet the above qualifications, skills and experience send your CV to jobs@britesmanagement.com

Only the shortlisted candidates will be contacted.

Front Office Administrator Job in Kenya

Front Office Administrator


Location: Nakuru

Employment Type: Full Time

Job Level: Entry level

Salary Expectation: Kshs. 30,000-45000.

Job Summary

The front office Executive should have a friendly and easy going personality while also being very perceptive and disciplined.

Job Description

Username Investment Limited is a fast growing Kenyan based real-estate development and Investment Company. At Username, we desire to provide the current and upcoming generations with a place they can call home.

We are seeking to recruit a pleasant self-driven Front Office Administrator to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company to all visitors and will be responsible for the first impression we make.

The ideal candidate should have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises.

Responsibilities

·         Promote Username corporate brand by ensuring the office constantly adorns the corporate image.

·         Procure office equipment and supplies and maintain a sufficient stock of office stationery and supplies.

·         Ensure all visitors are assisted promptly and professionally

·         Responding to customer queries

·         Managing correspondence and dispatch both internal and externally

·         Liaising with various service providers

·         Sets up and arranges meetings, facilities and travel arrangements as required

·         Maintaining files, materials, information, schedules and legal documents

·         Maintains office hygiene

·         Support staff on admin and operational issues

·         Contributes to team effort by accomplishing related results as needed

·         To ensure that the presentation of the office and the reception area is clean and immaculate at all times.

·         Oversee all services provided on a regular basis and ensure that all office running related bills are paid on time.

·         Assist the Human resources and management with internal event planning.

·         Control human traffic at the front office by efficiently linking visitors to their hosts

·         Managing office petty cash

·         Responding to calls for all assigned telephones

·         Resolve administrative problems and inquiries

·         Filing and documentation of all office related payment vouchers, receipts, invoices.

Key Performance Indicators

·         Maintain a high sense of Integrity and professionalism

·         Ability to multitask

·         Create strong customer relations

·         To ensure the efficiency of day-to-day operations, document control and compliance

·         Demonstrate competency in all operational aspects of reception including meeting scheduling, distributing mail, filing, and answering the phone, etc.

Requirements

·         2 to 3 Years’ experience in office administration, front office or receptionist roles.

·         A Bachelor’s degree in any related field is required

·         Demonstrated ability to manage multiple tasks and competing deadlines

·         Experienced providing executive assistance and support to management and staff.

·         Strong communication and interpersonal skills

·         Good attention to detail, organized, efficient and decisive.

·         High degree of accuracy.

·         Ability to work independently and as part of a team.

·         Ability to maintain a pleasant personality and calm down irate clients.

·         Any other duties as reasonably requested by Management.

How to Apply

Send your CV/resume for consideration and shortlisting to recruitment@username.co.ke so as to reach us on or before Friday 21st September 2018.

Kenya: SENIOR PROGRAM OFFICER, ADOLESCENT, WOMEN HEALTH AND NUTRITION AND FOOD FORTIFICATION.

Organization: Nutrition International
Country: Kenya
Closing date: 02 Oct 2018

Nutrition International (NI), formerly the Micronutrient Initiative, is a Canadian-based international non-governmental organization dedicated to improving the health and nutrition of the world’s most vulnerable; especially women and children. Recognized as global experts, we work around the world to create effective and sustainable solutions for hidden hunger.

Reporting to the Deputy Country Director- Kenya Country office, the Senior Program Officer will contribute to improving adolescent, women health and nutrition and food fortification programs in Kenya, in line with NI’s strategic objectives in Africa, by supporting Government departments at national, county level and key partners.

Key Duties and Responsibilities:

Project Development:

· Ensure regular update of the landscape analysis for adolescent and women health and nutrition and Food Fortification.

· Support the Deputy Country Director with information necessary for designing project plans and proposals.

Project Implementation and Management

· Develop annual work plans and budgets for adolescent and women health and nutrition and Food Fortification projects

· Ensure that work plan activities are implemented as scheduled and per the approved budgets.

· Carry out site monitoring visits to ensure that implementing partners are executing project activities according to agreed strategy and contractual commitments.

· Ensure data monitoring plans are implemented in a timely manner, project monitoring data is collected and the data workbooks are regularly updated.

· Develop quality monthly, quarterly and annual performance monitoring (technical and financial) reports, ensuring challenges are identified and recommendations made and corrective actions are implemented in a timely manner.

· Draw up on internal NI expertise in Kenya, the Regional and Headquarter Offices as necessary to ensure projects are on track.

· Input into the NI Contract Database all approved financial commitments and regularly update the Contracts Database for the two interventions in line with NI contract management procedures.

· In support of both internal team work and partnership coordination committees, prepare documentation for meetings and conference calls, taking detailed notes on decisions and action points from such meetings and ensuring follow up of the same.

· Support the implementing organizations in procuring commodities, if/ when needed.

External Relations

· Build and maintain good collaborative relations with MoH, other government agencies, UN agencies and NGOs, as appropriate, to promote information sharing and effective coordination of effort to improve and sustain effective and efficient adolescent and women health and nutrition and Food Fortification programs.

· Represent NI at national and regional fora relevant to adolescent and women health and nutrition and Food Fortification interventions.

· Keep up to date with developments in adolescent and Women health and nutrition, BCC, Food Fortification and micronutrient supplementation to inform programming.

· Support the Country Director and the Resource Mobilization team at country and regional level with gathering of relevant information for proposal development for resource mobilization.

· Document and share field stories, events and lessons learned from the adolescent and women health and nutrition and Food Fortification projects with the Advocacy & communications team.

Research, monitoring and Evaluation

· Participate in the design of research, monitoring and evaluation activities for adolescent, women health and nutrition and Food Fortification projects and work closely with researchers and external evaluators to ensure approaches and methods respond to project needs.

· Facilitate dissemination of project outcomes and research findings to relevant stakeholders.

· Ensure NI research monitoring and evaluation outcomes inform policy decisions and improve practices.

· Any other duties that may be assigned.

Education/Professional Designations/Experience:

· At a minimum, a Master’s degree from a recognized university in Public Health, Nutrition and/or related field.

· Training in Epidemiology and Research methodologies preferred.

· At least 10 years’ experience working in Child health, Nutrition, Food technology and/or related field in Kenya or the Sub Saharan Africa.

· At least 5 years of experience in supervising Child health, Nutrition and Food technology programs.

· At least 5 years of experience in donor funded program/project implementation/supervision, monitoring and evaluation.

· Experience with micronutrient supplementation programs for children and grants management are desirable.

Other Specific Skill Requirements

· Good spoken and written English

· Excellent interpersonal skills

· Excellent IT skills

· Very good presentation skills

· Integrity

How to apply:

Follow the link below to submit your CV and Cover letter.

https://nutritionintl.bamboohr.com/jobs/view.php?id=65

Submission deadline is 2nd October, 2018. We thank all applicants for their interest, however, only those shortlisted for interviews will be contacted.

Recruitment by Prime Bank of Kenya (Many Vacancies)

Information Security 


Ref: PB/002/2018

Prime Bank Limited is one of the leading private banks in Kenya with 25 years experience in
delivering flexible, efficient and personalized financial services.

Job Description

We are currently seeking to strengthen our IT Department with highly motivated, enthusiastic and detail oriented professionals in the following function:

Competences

·         Technical skills to effectively and consistently perform ICT support tasks for high quality service provision.

·         Demonstrated track record in complete systems analysis cycle/IT Security/relational database design skills.

·         Ability to multi-task, time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player with Interpersonal skills and ability to work with minimum supervision.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking.

Requirements

·         A Bachelor’s Degree or Higher Diploma in Computer Science, Information Technology or related field.

·         3-10 Years in IT Project Management/Digital Banking/IT Security/IT Support /DBA/ System Administration.

·         Minimum of 3 years’ experience in an IT service support, systems analyst, DBA or Project Management/Core Banking Support. Atleast one or more IT certifications in ITIL, Microsoft, UNIX/LINUX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

Digital Banking Officers 

Ref: PB/003/2018

Prime Bank Limited is one of the leading private banks in Kenya with 25 years experience in
delivering flexible, efficient and personalized financial services.

Job Description

We are currently seeking to strengthen our IT Department with highly motivated, enthusiastic and detail oriented professionals in the following function:

Competences

·         Technical skills to effectively and consistently perform ICT support tasks for high quality service provision.

·         Demonstrated track record in complete systems analysis cycle/IT Security/relational database design skills.

·         Ability to multi-task, time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player with Interpersonal skills and ability to work with minimum supervision.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking.

Requirements

·         A Bachelor’s Degree or Higher Diploma in Computer Science, Information Technology or related field.

·         3-10 Years in IT Project Management/Digital Banking/IT Security/IT Support /DBA/ System Administration.

·         Minimum of 3 years’ experience in an IT service support, systems analyst, DBA or Project Management/Core Banking Support. Atleast one or more IT certifications in ITIL, Microsoft, UNIX/LINUX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

DBA (ORACLE/SQL SERVER/MY SQL etc)

Ref: PB/004/2018

Prime Bank Limited is one of the leading private banks in Kenya with 25 years experience in
delivering flexible, efficient and personalized financial services.

Job Description

We are currently seeking to strengthen our IT Department with highly motivated, enthusiastic and detail oriented professionals in the following function:

Competences

·         Technical skills to effectively and consistently perform ICT support tasks for high quality service provision.

·         Demonstrated track record in complete systems analysis cycle/IT Security/relational database design skills.

·         Ability to multi-task, time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player with Interpersonal skills and ability to work with minimum supervision.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking.

Requirements

·         A Bachelor’s Degree or Higher Diploma in Computer Science, Information Technology or related field.

·         3-10 Years in IT Project Management/Digital Banking/IT Security/IT Support /DBA/ System Administration.

·         Minimum of 3 years’ experience in an IT service support, systems analyst, DBA or Project Management/Core Banking Support. Atleast one or more IT certifications in ITIL, Microsoft, UNIX/LINUX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

System Engineer (UNIX/LINUX/WINDOWS)

Ref: PB/005/2018

Prime Bank Limited is one of the leading private banks in Kenya with 25 years experience in
delivering flexible, efficient and personalized financial services.

Job Description

We are currently seeking to strengthen our IT Department with highly motivated, enthusiastic and detail oriented professionals in the following function:

Competences

·         Technical skills to effectively and consistently perform ICT support tasks for high quality service provision.

·         Demonstrated track record in complete systems analysis cycle/IT Security/relational database design skills.

·         Ability to multi-task, time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player with Interpersonal skills and ability to work with minimum supervision.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking.

Requirements

·         A Bachelor’s Degree or Higher Diploma in Computer Science, Information Technology or related field.

·         3-10 Years in IT Project Management/Digital Banking/IT Security/IT Support /DBA/ System Administration.

·         Minimum of 3 years’ experience in an IT service support, systems analyst, DBA or Project Management/Core Banking Support. Atleast one or more IT certifications in ITIL, Microsoft, UNIX/LINUX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

Project Management

Ref: PB/006/2018

Prime Bank Limited is one of the leading private banks in Kenya with 25 years experience in
delivering flexible, efficient and personalized financial services.

Job Description

We are currently seeking to strengthen our IT Department with highly motivated, enthusiastic and detail oriented professionals in the following function:

Competences

·         Technical skills to effectively and consistently perform ICT support tasks for high quality service provision.

·         Demonstrated track record in complete systems analysis cycle/IT Security/relational database design skills.

·         Ability to multi-task, time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player with Interpersonal skills and ability to work with minimum supervision.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking.

Requirements

·         A Bachelor’s Degree or Higher Diploma in Computer Science, Information Technology or related field.

·         3-10 Years in IT Project Management/Digital Banking/IT Security/IT Support /DBA/ System Administration.

·         Minimum of 3 years’ experience in an IT service support, systems analyst, DBA or Project Management/Core Banking Support. Atleast one or more IT certifications in ITIL, Microsoft, UNIX/LINUX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

How to Apply

Interested candidates can forward their applications enclosing detailed Curriculum Vitae to itcareers@primebank.co.ke , indicating job reference number by 6th October 2018.

We are an equal opportunity employer.

Only shortlisted candidates will be contacted.

Prime Bank Limited is regulated by the Central Bank of Kenya (CBK).

Kenya: IT Support Services

Organization: Lutheran World Relief
Country: Kenya
Closing date: 31 Oct 2018

Request for Propsals

I.T Support Services 1st Oct. 2018 to 30**th** Sept. 2019

Lutheran World Relief (LWR) is a US-based non-profit organization that operates in rural development projects and responds to humanitarian disasters throughout the world.

LWR currently seeking proposals to provide in-country and occasional on-site IT support to offices in Kenya for the fiscal year (FY) 2019, starting 1st October 2018 to 30th September 2019.

LWR’s global computing specification is currently HP and Lenovo laptops and desktops, with Windows 10 operating systems with a custom image and Office 365.

Support is managed by a central IT Team based in our Headquarters office in Baltimore, Maryland US. LWR utilizes TeamViewer for remote support where possible and for HQ to backstop the country level support team. All support and maintenance, other than any regularly scheduled tasks, are received and assigned through an online ticketing system. The contractor(s) selected through this process will be the first line of support for receiving all requests and addressing them or escalating them as appropriate. Technical oversight and contract management will be from the IT team at Headquarters with support from our local Office Administrators for payment processing.

Qualifications

Ideally the bidder will document the following minimum qualifications with their bid:

· One year minimum, desktop support experience

· A+ and/or Network Plus certification (one or the other)

· Experience using remote access tools for support, TeamViewer preferred

· Familiarity with MS Office 365

· Experience supporting both Windows 8 and 10 in a business environment

· Professional communication and case documentation skills

· Project management experience

· Client focused approach

· Proficiency in using English language

LWR seeks proposals to provide the following services from 1st October 2018 to 30th September 2019:

  1. Troubleshooting Windows 7, 8 and 10 issues, imaging / re-imaging Windows systems, program installation according to LWR approved software list, hardware installs, troubleshooting Office 365 and desktop applications, performing firmware updates for laptop and desktop PCs. Escalate tickets and work with HQ IT team to resolve issues;

  2. Arrange warranty repairs of all information and communications equipment through authorized service centers;

  3. Assess hardware and provide life-cycle and repair or replace recommendations for all information and communications equipment;

  4. Maintain wired and wireless networks for all country offices. Install and configure networking equipment, troubleshoot and correct connectivity issues, maintain and update firmware for network components;

  5. Printer / copier maintenance and repair. Install and configure both networked and non-networked printers and copiers. Troubleshoot malfunctions and either provide direct repair services or arrange and coordinate repairs with third-party providers (such as warranty repairs performed by authorized service centers);

  6. Install and configure other physical equipment. Perform additional equipment installation or arrange third party installation of any additional specialized information and communications equipment.

Bid submission Process

In responding to this request, the Firm / Consultant will submit their profile which will include Contact person and contact; Experiences in providing IT support and references for similar assignments. Names and resumes of key personnel who will provide these services. Also to be included are the PIN, VAT and Registration Certificates.

The proposal should indicate the price per hour, inclusive of VAT (if applicable) so as to reach LWR by 25th September 2018** through the email address info@lwr.org

How to apply:

info@lwr.org

Government Jobs in Kenya – ODPP (16 Vacancies)

Records Management Officer II 


Grade: DPP 11/JG ‘J’

V/NO. 171/2018

3 Posts

Qualifications

For appointment to this grade, a candidate must have:-

·         A Bachelors Degree in Information Science/Records Management or 30 any relevant Social Sciences from a recognized institution; and

·         A Certificate in Computer Applications from a recognized institution.
OR

·         Served in the grade of Records management Officer III or in a comparable and relevant position in the Public Service for a minimum period of two (2) years;

·         A Diploma in Records/Information/library Science/Archives Management or equivalent qualifications from a recognized institution;

·         A Certificate in Computer Applications from a recognized institution; and

·         Demonstrated professional competence and achievement of performance targets and results as reflected in the performance appraisal.

Responsibilities

An Officer at this level will be responsible to Records Management Officer I for assigned records management function. Specifically, duties and responsibilities entail:-

·         Receiving and dispatching letters and files in a timely manner and in line with the records management policies and procedures, to ensure timely communication that enhances service delivery by ODPP;

·         Receiving, marking, and filing letters that have been actioned by officers, to ensure the letters are securely stored and easy to trace and retrieve when required;

·         Maintaining file movement registers to ensure the files can be traced when required, and to enhance the security and confidentiality of documents;

·         Maintaining security and safety of records in the registry to minimise wear and tear of stored documents, and to protect the ODPP information that can expose risks to ODPP if accessed by unauthorised persons;

·         Maintaining proper records of inventory to facilitate ease in retrieval of records when required;

·         Implementing the set quality standards in records management to enhance efficiency and effectiveness in the delivery of service; and

·         Supervising the Records Management Officer III to ensure high motivation and performance, and to assist in the development of the Officer in line with the needs of ODPP.

Information Communication Technology Officer II 

Grade: DPP 11/JG ‘J’

V/NO. 168/2018

4 Posts

Qualifications

For appointment to this grade a candidate must have:

·         A Bachelors degree in computer science, information communication technology, electronics engineering or any other ICT related discipline with a base in information communication technology from a recognized institution.
OR

·         Served in the grade of Information Communication Technology Officer III or in an equivalent and relevant position in the Public Service for a minimum period of Two (2) years;

·         A Diploma in Computer Science/Information Communication Technology; or its equivalent qualification from a recognized institution; and

·         Demonstrated merit and ability as reflected in performance and results.

Responsibilities

An Officer at this level will be responsible to the Information Technology Officer I for assigned Information Communication Technology function. Specifically duties and responsibilities will entail;

·         Providing technical support to all users in the organization, to ensure minimal disruptions to the operations of ODPP in the delivery of public prosecutions;

·         Configuring and installing new hardware devices, to ensure full utilization of the
organization resources, and to enhance efficiency in operations;

·         Developing software applications based on the analysis of the ODPP requirements, to enhance efficiency in the delivery of service;

·         Training new users in the use of hardware and software, to ensure the users are comfortable in the use of the resources, and to reduce time wastage;

·         Participating in the provision of specifications for new system acquisition, to support the procurement of systems that meet the needs of ODPP, and provide feedback on the performance of the system to ensure enhancements as appropriate;

·         Conducting system backup and data restoration when systems fail, to ensure safety of information from loss and corruption;

·         Troubleshooting faults in the network, software, hardware, to ensure weaknesses are identified and appropriate solutions developed and implemented, to enhance value for money for ODPP; and

·         Managing the network, internet configurations and device sharing, to ensure the user departments at ODPP are connected at all times, in order to enhance efficiency in business operations due to minimal disruptions to connectivity

Personal Secretary II 

Grade: DPP 11/JG ‘J’

V/NO. 169/2018

9 posts

Qualifications

For appointment to this grade an officer must have:-

·         Served in the grade of Personal Secretary III, DPP 12 or in a comparable and relevant position in the Public or Private sector for a minimum period of Two (2) years;

·         The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:

1.  Typewriting III (minimum 50 w.p.m)/Computerized Document Processing III)
Shorthand III (100 w.p.m);
Secretarial Duties II;
Office Management III/Office Administration and Management III;
Business English III/Communications II;
Commerce II;

·         A Certificate in Computer Applications from a recognized institution (Ms word, windows, Ms excel, Ms Access and Internet);

·         Demonstrated merit and ability as reflected in the work performance and results.

Responsibilities

This position is critical in providing work surroundings that is conducive to office visitors, facilitating work of the office one is assigned to, and giving professional support to Secretarial Staff at lower levels in handling unprecedented office matters. Specifically duties and responsibilities will entail;

·         Monitoring the usage of resources in the office for proper utilization of resources to ensure cost effectiveness;

·         Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;

·         Supervising junior staff to ensure smooth flow of work within the ODPP;

·         Safeguarding the image of the ODPP through provision of high quality customer service;

·         Drafting letters as instructed to ensure timely communication by the supervisor as required in the delivery of service;

·         Dispatching letters and documents as required in a timely manner, to support the operations of the division;

·         Preparing documents as requested to ensure optimal time utilisation by the
ODPP staff in the delivery of service;

·         Filing documents for the assigned divisions to ensure the security, safety from tear, and accessibility of the documents when required;

·         Binding documents as requested to ensure the documents are easy to use and store, and enhance the image of ODPP;

·         Organizing meetings and availing required documents as requested to ensure the meetings happen in a timely manner and that they are fruitful;

·         Requisitioning of office stationery to ensure the assigned divisions are supported in the delivery of service, receive the stationery, and manage the storage to ensure proper utilisation of ODPP resources;

·         Receiving calls to the assigned divisions to ensure timely communication of information that is critical in the delivery of service 35

·         Receiving and directing telephone and fax messages for the office in a timely manner, to ensure the office is equipped with the information necessary for the delivery of service;

·         Attending to visitors and clients in line with the set protocol, to ensure the office presents a positive image of ODPP;

·         Establishing and maintaining effective communication strategies for the office to enhance the speed and quality of information flow between the office and other ODPP offices;

·         Maintaining inventory of office supplies to support cost management for the office;

·         Coordinating and arranging for meetings, workshop and conferences to preparedness for the meetings;

·         Managing both incoming and outgoing files and mail to ensure information is communicated in a timely manner, and to track the movement of documents that is critical in the management of the security of information;

·         Managing the delivery of files and mail to the relevant staff in line with the ODPP policies and procedures, to ensure the document movement is easy to track and to enhance information confidentiality;

·         Managing the cleanliness of the office to facilitate conducive working environment and to enhance the image of ODPP;

·         Managing office machines for functional and minimal disruptions to the operations of the office; and
Responding to routine correspondence.

How to Apply

The candidates should attach COPIES of the following documents to their application form:

·         National Identity Card

·         Academic and Professional Certificates and Transcripts

·         Any supporting documents and testimonials

·         Letter of appointment to their current substantive post

·         Letter of appointment to their previous post

·         Detailed Curriculum Vitae and

·         Clearance certificate from the following bodies :-

1.  Law Society of Kenya for Lawyers

2.  Higher Education Loans Board

3.  Kenya Revenue Authority

4.  Criminal Investigation Department 40

5.  Ethics and Anti-Corruption Commission

6.  Any other Professional bodies to which the candidate is a member

Only shortlisted candidates will be contacted. Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.

Kenya: Consultancy: Facilitating Project Management for Development professionals (PMD Pro 1) Training

Organization: Malteser
Country: Kenya
Closing date: 03 Oct 2018

Terms of Reference: Facilitating Project Management for Development professionals (PMD Pro 1) Training

Purpose

The purpose of this consultancy is to facilitate Project Management for Development Professionals (PMD Pro 1) training for Malteser International.

Duration of consultancy

The work detailed in this terms of reference to be completed between 15th and 20th October, 2018 for the course delivery and a report thereafter within 5 days after completion of training.

Scope of Training

· Projects and the project life cycle

· Why projects fail

· Project identification and design

· Project initiation

· Project planning

· GANTT charts

· Project implementation

· RACI and HR plans

· Project monitoring, evaluation and control

· End of project transition

Objectives

  • Explain the major roles and responsibilities in project management throughout the project life cycle
  • Explain the relationships between the phases and deliverables of the project life cycle.
  • Explain the major sector-specific contextual factors that are unique to the work of project teams in the international development sector.
  • Select and use tools to improve management of projects

Activities

  • Pre-test assessment of the participants
  • Post-test of the participants
  • Certification of participants who successfully attended the training

Outputs

· Delivery of the training and a detailed report thereof

· Supervision of the post-training examination and certification of participants

· 1-page brochure with main best practices, challenges and lessons learnt in project management

· Development of an action plan for after-training follow up

What Malteser International will be responsible for

  • Transport to and from the venue
  • Venue arrangement
  • Meals and accommodation for the consultant (s)
  • Provision of the training materials

What the trainer(s) will be responsible for

· Conducting the training in accordance to the PMD Pro manual

· Administrative and curriculum support

Training Code

  • Be based on principles of adult and participatory learning
  • Include sufficient opportunities for participants to engage with the materials and concepts being presented such that all sessions will involve a significant proportion of the time with participants engaged in activity
  • Include power point presentations if necessary but that these should be limited in time and length so that the balance of a session is more in favour of activity rather than presentation
  • Reflect respect for individual’s beliefs and culture and will lead to an inclusive and supportive learning environment

Clarification of Terms

· Certificate to participants issued upon satisfactory completion of the training and post-training examination

How to apply:

Interested parties must submit their applications by email, referenced under title ‘Consultancy for Partners Capacity Building in Nanyuki’ to nairobi@malteser-international.org.

Deadline for submission: 03rd October at 17:00 (GMT+3).

Malteser International will consider applications from individual consultants only, who will be the sole responsible to deliver the outputs of the assignment.

Applications should include:

  • Up-to-date curriculum vitae,

  • One supporting document of max 3 pages outlining core competencies in line with the assignment, the proposed methodology of work including timeframe and location and the financial expectations.

Only shortlisted applications will be contacted. Shortlisted candidates may be asked to provide references, evidence of past experience, and additional administrative documents.

The final selection of applicants, or cancellation of the assignment, is at the sole discretion of Malteser International.

PS: WE DO NOT CHARGE APPLICANTS ANY FEE AT ANY POINT OF THE RECRUITMENT PROCESS.

Accountant Job in Nairobi (100K)

Position: Accountant


Nature of Job: Full time

Location: Nairobi

Salary: 70K – 100K

Duties and Responsibilities

·         Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

·         Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.

·         Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.

·         Management reporting and presentation

·         Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.

·         Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology

·         Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems

·         Banking & bank reconciliations

·         Maintain accurate financial records

·         Dealing with company’s payroll by processing wages and employee expense claims

·         Debt collection

·         Customer service

Key Requirements

·         CPA K-Finalist

·         Bachelor’s degree in a related field

·         5-8 years’ experience as an Accountant in a busy environment

·         Ability to work with accounting softwares- QuickBooks, tally, Sage etc.

·         Debt collection skills

·         Ability to understand and apply current accounting guidelines and systems

·         Analytical, problem solving, planning and prioritizing skills

·         Attention to details and leadership skills

·         Excellent working experience with Ms. Excel

·         Good communication, reporting and interpersonal skills

Apply with CV stating your skills, experience and qualifications to recruitment@britesmanagement.com

Only the shortlisted candidates will be contacted.

Kenya: Administration Officer – Somali Cash Consortium (Consortium Management Unit (CMU)

Organization: Concern Worldwide
Country: Kenya
Closing date: 07 Oct 2018

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Through the Somali Cash Consortium, INGOs and institutional donors provide life-saving multi-purpose mobile money cash transfers to Somali communities, directly benefiting over 300,000 people. The Concern Worldwide hosted Consortium Management Unit (CMU) coordinates the work of six member agencies to ensure the Consortium’s objectives are met

Applications are invited from suitably qualified Kenyan nationals for the following position:

Administration Officer – Somali Cash Consortium (Consortium Management Unit (CMU)

Reports To Finance and Systems Director – Somali Cash Consortium

Direct Reports None

Job Location Nairobi with occasional travel to Mogadishu and Hargeisa

Contract Details

One (1) Year Fixed Term Renewable Contract Subject to Performance and Funding Availability

Starting Salary of the Pay Grade – Kes 99,197

Pension after Confirmation of Appointment

Medical Cover (Principal + 2 Dependants)

Life Cover

Personal Accident Cover

Job Summary

The administrative assistant will provide administrative support to the Consortium Management Unit (CMU) team. The CMU is a small (team of 4 for now) skilled project team consisting of the Director and Programme, Finance and ICT specialists. It is high-performing team with a significant workload and aims to exceed stakeholders’ expectations with a strong emphasis on working efficiently and effectively.

Main Duties and Responsibilities

Meeting/Workshop/Event Support

· Send meetings invites with required attachments using MS Outlook, follow-up on responses and tracks RSVPs

· Arrange meeting facilities, refreshments and equipment; organising hiring/payment paperwork if required

· Set-up facilities to ensure meetings run efficiently, smoothly and comfortably

· Attend meetings and record notes and action points

· Write-up high-quality meeting notes in a standardized template

· Disseminate meeting notes and follow-up on action points and deadlines

· Take the administrative lead in arranging workshops for 50+ people in Nairobi and Somalia

· Organise scheduling and international travel arrangements for CMU team field visits, meetings, and events

Filing

· Maintain the Consortium’s online files stored in Microsoft’s SharePoint filing system

· Ensure all folders contain up-to-date and accurate information, following up on missing information from stakeholders

Procurement Support

· Raise Supplies Requests for Consortium purchases using Concern’s procurement templates, ensuring compliance with Concern and donor rules

· Track progress of SRs from raising, approval, delivery and payment using an Excel workbook

· Follow up on SRs progress with stakeholders to minimise delays at each stage of procurement

· File all procurement documentation as per Concern’s procedures and ensure files are kept complete and up-to-date

Translation

· On an ad-hoc basis and at short notice, produce high-quality translations for survey forms and responses between English and Somali, and/or proof-read Somali text

· Provide oral translation as needed during meetings and workshops

Programme Support

· Support the CMU by coordinating, receiving and reviewing communication content e.g. photos and case studies from field team; feeding back to teams when amendments are required

· Support CMU by reviewing and consolidating partner narrative and Excel reports

Administration

· Liaise with Nairobi, Hargeisa and Mogadishu-based administrative teams to coordinate, organize and book travel for CMU staff and visitors; booking flights, accommodation, taxis and arranging visas as required

· Support CMU team with administrative tasks as they arise, for example dealing with expenses and deadline tracking

· Ensure CMU team has required stationary and other resources, obtaining supplies when required

· Prepare documents to the Cash Consortium’s style guide

Concern Code of Conduct and Associated Policies

· Adhere to the standards of conduct outlined in the Programme Participant Protection Policy, Concern Code of Conduct and associated policies

Responding to Emergencies

· Participate and contribute as necessary towards Concern’s emergency response as and when necessary and comply with Concern’s health, safety and security guidelines during emergencies

Disclaimer

These responsibilities and duties are not exhaustive and may be revised by the line manager from time to time

Job Specification

· A Degree or Diploma in Administration or other relevant field

· At least one (1) year’s office-based administrative experience

· Proficient in using Microsoft Office, particularly Outlook, Word, PowerPoint and Excel

· Ability to work in an organised and structured way

· Ability to multi-task and proactively follow-up with partners for responses to queries

· A desire to work in and be part of a fast-paced, exciting and demanding team

· Excellent interpersonal, communication, problem solving and negotiation skills.

· Fluency in written and spoken Kiswahili, English & Somali

Note:

· This role will allow the incumbent to very quickly gain significant experience by working alongside Humanitarian programme, ICT and finance specialists. Therefore, this role would suit an applicant who wishes to progress within the INGO sector.

· The CMU staff are a friendly bunch and will offer plenty of support, but there will be times when the applicant is required to solve problems independently, so confidence with dealing with people and asking questions is a must.

How to apply:

Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘Administration Officer – Somali Cash Consortium’. The closing date for applications is Sunday, 7th October 2018.

Each application must include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

Follow Concern online: www.concern.netCONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRU**

Office Admin Job in Kenya

Senior Assistant Office Administrator 


The Taita Taveta County Public Service Board invites applications from suitable and qualified serving officers in the County Public Service to fill the following vacant positions:

CPSB/TTC/052/2018

An officer at this level will be deployed in a Section Head’s office and may be required to work for more than one officer.

Responsibilities

·         Typing from drafts, manuscripts or recording from dictation machines;

·         Processing data; operating office equipment;

·         Attending to visitors/clients; handling telephone calls and appointments;

·         Ensuring security of office records, equipment and documents,including classified materials; Preparing responses to simple routine correspondence;

·         Guide and supervise junior secretarial personnel.

·         Recording dictation in shorthand and transcribing it in typewritten form

Requirements

·         Must have served in the grade of Assistant Office Administrator I JG ‘K’ for a minimum of three (3) years

·         Shown merit and ability as reflected in work performance results

·         Diploma in Secretarial studies from Kenya Examination Council or Business Education single of group certificates

·         Certificate in Public Relation and Customer care lasting for not less than 2 weeks

OR

The following qualifications from the Kenya National Examinations Council:

·         Shorthand III (minimum 110 w.p.m.)

·         Typewriting III (50 w.p.m.)/Computerised Document Processing III

·         Business English III/Communications II

·         Commerce II

·         Office Management III/Office Administration and Management III, and Secretarial Duties II; Satisfy the requirement of chapter six

How to Apply

Qualified candidates are requested to make their applications by completing a CPSB Job Application form 2018. The form may be downloaded from the Taita Taveta County Government website, CPSB portal.

All applications should be submitted in a sealed envelope addressed to:

The Secretary/CEO

County Public Service Board

Private Bag

Voi

Or hand delivered at the Board offices Ground floor Maghamba Plaza, Opposite Kenya Power offices, Voi on or before Monday 24th September 2018

Important information

Candidates should not attach any documents to the application form. All details requested in the advertisement should be filled on the form. Only shortlisted and successful candidates will be contacted

Shortlisted candidates shall be required to produce original Identity card/Passport , Appointment letter, last promotion letter and all the relevant professional/ Academic certificates

Canvassing shall lead to disqualification.