Tag Archives: accountant

Accountant Job in Nairobi (100K)

Position: Accountant


Nature of Job: Full time

Location: Nairobi

Salary: 70K – 100K

Duties and Responsibilities

·         Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

·         Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.

·         Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.

·         Management reporting and presentation

·         Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.

·         Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology

·         Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems

·         Banking & bank reconciliations

·         Maintain accurate financial records

·         Dealing with company’s payroll by processing wages and employee expense claims

·         Debt collection

·         Customer service

Key Requirements

·         CPA K-Finalist

·         Bachelor’s degree in a related field

·         5-8 years’ experience as an Accountant in a busy environment

·         Ability to work with accounting softwares- QuickBooks, tally, Sage etc.

·         Debt collection skills

·         Ability to understand and apply current accounting guidelines and systems

·         Analytical, problem solving, planning and prioritizing skills

·         Attention to details and leadership skills

·         Excellent working experience with Ms. Excel

·         Good communication, reporting and interpersonal skills

Apply with CV stating your skills, experience and qualifications to recruitment@britesmanagement.com

Only the shortlisted candidates will be contacted.

Kenya: Grants Accountants

Organization: World Vision
Country: Kenya
Closing date: 23 Sep 2018

Purpose of the Position:

The purpose of this position is to promote financial stewardship and accountability in multiple donor funded projects

The Grants Accountant must be able to effectively communicate World Vision’s Christian ethics and demonstrate a quality of spiritual life that serves as an example to others.

Major Responsibilities:

Budget Monitoring 25%

o Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget

o Ensure strict adherence to the approved budgets.

o Monitor and review activities to ensure that only budgeted costs have been incurred.

Financial Reporting 20%

o Prepare and submit timely, accurate and complete grants financial reports

o Load grants reports in FFR database

o Prepare management reports for decision making purposes

o Support and participate in year- end processes

Monitoring and Compliance 20%

o Monitor Project expenses against the approved budget.

o Reconcile LDRs with payroll for the project staff under grants.

o Ensure donor regulations are adhered to for the assigned projects.

o Perform Vendor screening

o Support and coordinate grants end closure processes

Risk Management 20%

o Facilitate audit process for assigned grants both internal and external audits

o Provide relevant information for audit responses

o Follow up on implementation of audit recommendations

o Review grants PRFs for budget availability and proper coding

o Provide and maintain grants financial information for safe custody and access

o Ensure assets purchased through donor funds are properly utilized and safe guarded

Administration: 10%

o Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants.

o Ensure good storage of financial reports and records in line with the WVK and donor requirements

o Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file

Others 5%

  • Effectively manage other assignments as may be delegated to you by the supervisor from time to time.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

§ Bachelor of Commerce, Economics, Accounting or Finance , Business management/ Administration or related degree

§ Certified Public Accountant (CPA K)

§ Minimum of 5 years’ relevant experience

§ Practical experience of using SUN system accounting Software is preferred

§ Post graduate qualification in Purchasing and Supplies Management from CIPS is an added advantage

§ Professional membership with a recognized body

Key Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

· Excellent verbal and written communication skills, good interpersonal, organizational and management skills.

· Ability to lead a multi-cultural team with an empowering and outcome oriented approach

· Strong budgetary, financial management and analytical skills.

· The person must be results oriented, able to handle public relations, able to satisfy stakeholders and commitment and respect for diversity.

· Ability to solve complex problems and to exercise independent judgment.

· Demonstrable ability to work with minimum supervision.

· Computer literate.

How to apply:

For more information on the job and application procedure, please visit: http://careers.wvi.org/job-opportunities-in-africa and submit your online application including a detailed CV, current and expected salary, with names of three referees. Application deadline is September 23, 2018 at midnight. Only short-listed candidates will be contacted**.**

World Vision is a child focused organization and upholds the rights and wellbeing of children. Our recruitment and selection procedures include screening and background checking for child abuse related offenses. World Vision is an equal opportunity employer.

World Vision does not use employment agencies nor does it charge money for recruitment, interviews, or medical checks. More information about vacancies can be found on our official careers page https://careers.wvi.org/.

Kenya: Finance & Grants Officer

Organization: Life and Peace Institute
Country: Kenya
Closing date: 06 Aug 2018

Position: Finance & Grants Officer.

Closing date: August 6th, 2018 – 2300 EAT.

Contract duration: 1+ years renewable, with probation.

Location: Nairobi, with possible travel in Kenya, Somalia and Sudan.

The Life & Peace Institute (LPI) is an international centre that supports and promotes non-violent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace. LPI’s office in Nairobi is looking for a Finance & Grants Officer.

Purpose of the job: You are responsible for all the finance, human resources (HR) and grant management of LPI operations in Kenya, Somali and Sudan, as well as for essential supervisory tasks within the Finance Unit staff.

Key tasks and responsibilities:

Financial Management

  • Post and review all expenditures and every transaction in the Infor SunSystem software V6.3, according to programme and projects budgets, and ensure that reports produced from the accounting system reflect the true position of LPI financial performance
  • Process payments and ensure that each payment/transaction complies with LPI internal financial procedures, programmes and project budgets. This includes checking and ensuring the stamping and filing of all vouchers and documents is done
  • Design programme/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on burn rate
  • Manage staff advances issuance, liquidation and ageing in line with the LPI’s policies and procedures
  • Ensuring that all information required for audit is availed including financial reports
  • Ensure Cash/Fund flow management in liaison with relevant staff
  • Review procurement documents prior to Procurement Committee meetings in liaison with the Logistics & Administration Officer
  • Maintain contact with LPI bankers and monitor all bank transactions to ensure that adequate balances are maintained. This includes ensuring competitive Forex rates
  • Analyze risk areas in internal controls and recommend mitigating measures
  • Responsible for accounts payables and receivables for the organization

Grants & Partner Management

  • Monitor financial performance for all grants and produce reports according to donor reporting requirements
  • Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
  • Support developing/drafting contracts for partners that are compliant to LPI donor regulations
  • Ensuring that partner organizations comply with signed contracts
  • Regularly review of partner organization’s reports and provide them with documented feedback
  • Train and advise on improvements in partner internal controls and related aspects
  • Ensure partner management procedures comply to LPI Grant Management Guidelines

Human Resource Management

  • Prepare the payroll for local staff, ensuring payment of statutory deductions and file tax returns with relevant authorities
  • Keep an up-to-date database of LPI’s staff and consultants
  • Provide support to the recruitment process and ensure that new staff recruitment is done in compliance to LPI policy and Kenyan labour laws
  • Update and keep secure each staff file and ensure that confidentiality levels are maintained
  • Ensure staff training and development plans are designed, budgeted for and implemented
  • Develop a robust new staff orientation procedure and ensure that it is implemented
  • Advise on staff renumeration, benefits and other entitlements
  • Responsible for staff wellbeing such as medical insurance, WIBA, maintenance of the leave schedule and time sheets management
  • Liaise with other relevant staff on management of staff complaints, staff disciplinary proceedings and other HR related practices
  • Advise and support on staff separation procedures in compliance with Kenyan labour laws and LPI policies
  • Ensure the staff appraisal tool is regularly updated, scheduled staff appraisals are completed, filed and outcomes actualized

Execute other tasks and responsibilities assigned by the Finance & Administration Manager

The position has supervisory responsibilities. It also requires close working relationship with the Kenya, Somalia and Sudan Programme teams.

The following qualifications are required for the post holder:

● Certified Public Accountant in Kenya and a registered member with ICPAK in good standing

● A holder of university degree in Business Administration, Commerce or any other equivalent qualification

● At least four years of experience in similar functions in an international non-governmental organization

● Advanced book-keeping skills, including the ability to analyze financial information and prepare complete financial statements.

● Experience in enforcing internal financial procedures

● Human Resource experience is required

● Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements

● Command of Management Information Systems, in particular info SunSystems V6.3 and exposure to one or more computerized accounting packages

● The candidate must be accurate, thorough, and able to consistently meet deadlines.

● Proficiency in English language, both written and spoken

● Possess a certificate of good conduct from the Kenya Police

How to apply:

Please send a complete application including a detailed CV and a cover letter, with reference ‘Finance Officer’ no later than 6 August 2018, 23:00 East Africa Time, to nairobi@life-peace.org Only shortlisted candidates will be notified. The successful candidate is expected to start work as soon as possible.

Administrative Assistant Job in Nairobi – NGO

Administrative Assistant


Job Location: Nairobi

Reporting to: Accountant

Our client in an international NGO. They are seeking an Administrative Assistant for their new Kenya Office.

Responsibilities

·         Preparing deposits, processing payments, creating financial reports,


·         Assisting with the budget planning,

·         Preparing and submitting tax returns,

·         Maintaining financial databases spread sheets and carrying out basic secretarial duties.

·         Assist in administrative duties such as answer phones, greet customers, make appointments, file paperwork, perform data entry, scan documents, receive and sort mail,

·         Any other tasks that contribute to the function of the accounting department.

·         Preparing weekly and daily reports.

Qualifications

·         Bachelor degree in business. (majoring in accounting or design or admin or advertisement)

·         2 years or more work experience in similar position is preferred

Required computer skills

·         Proficient in Ms office (word, excel, project),

·         Adobe (acrobat, PS, InDesign, AI)

·         Email blast (e.g. mailchimp)

How to Apply

Applicants can send their CV and state the position applied for in their subject of the email to us before 30th July 2018. Applicants currently staying in Nairobi are encouraged to apply. Kindly do not apply if you do not meet minimum requirements.

Recours Four Kenya Consultants Limited

Email: recruitment@r4kenya.com

Kenya: Financial Accountant, KEMRI Wellcome Trust, Kilifi, Kenya

Organization: Wellcome Trust
Country: Kenya
Closing date: 04 May 2018

The KEMRI-Wellcome Trust Research Programme is well known internationally for its work in improving global health. The Programme has a diverse clinical research programme that includes clinical trials of disease prevention, vaccines, management of acute illness, basic science and translation of research finding into global health policy.

The Programme is searching for a qualified, dynamic and motivated person to fill the following position:

FINANCIAL ACCOUNTANT

JOB PURPOSE:

  • Statutory reporting ,budgeting, managing tax matters, coordinating internal and external audits, , preparation of board reports and liaising with tax authorities on all tax issues and coordinating tax reviews
  • The Financial accountant will also coordinate the accounting of Fixed Assets.
  • Ensuring all accounting transactions comply with International Financial Reporting Standards (IFRS) as well as compliance with donor and Joint Venture owner requirements.

Description:

REPORTING LINES:

  • Reports to Chief Finance Officer/Head of Finance.
  • Supervise Finance staff – Accountants and Assistant Accountants.

KEY RESPONSIBILITIES:

  • Prepare monthly, quarterly and annual financial statements (balance sheets and income statements, cashflows)
  • Organise internal audits
  • Monitor and report on monthly balance sheet reconciliations and identify and solve any accounting discrepancies
  • Analyse financial trends
  • Perform month-end and year-end close processes and coordinate processing of audit adjustments
  • Coordinate external audits, file income tax returns and coordinate with Company secretaries for filing of annual returns.
  • Supervise the management and accounting of the company’s assets
  • Preparation of the monthly and annual board packs
  • Preparation of the statutory financial statements and liaising with auditors to ensure the statutory accounts are correct
  • Liaising with and reporting to the Chief Finance Officer
  • Managing and developing other accountancy staff
  • Assembling data for tax filings where and when required
  • Keeping abreast of some tax related developments

QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance and / or relevant field professional qualification (e.g. CPA (K), ACCA etc.
  • At least 5 years relevant experience in a similar role.
  • Proven work experience as a Financial Accountant or similar role
  • Experience in coordinating Internal and external audits
  • Knowledge of International Financial Reporting Standards and application thereon
  • Good understanding of month end procedures
  • Knowledge of tax laws and provisions of the Company’s Act 2015. Demonstrated knowledge of Tax filing and calculation of taxable income (if any)
  • Advanced knowledge of MS Excel
  • Strong IT skills

COMPETENCIES:

  • Ability to meet strict deadlines, multitask in a busy office and uphold and develop team spirit
  • Strong supervisory skills
  • Coaching and mentoring skills
  • Analytical and attentive to detail
  • Confidentiality and integrity
  • Good interpersonal and communication skills
  • Team working with the ability to work in a multicultural environment.

How to apply:

To apply for this role, please click on the link below

http://jobs.kemri-wellcome.org/job-advert/financial-accountant

Nation Media Group Jobs in Nairobi, Kenya

Nation Media Group seeks to recruit experienced and self-motivated individuals to fill the following vacant positions in the Circulation department:


Area Business Partner

Job Ref: HR-ABP-04-2018

Reporting to the Commercial Manager, the Area Business Partner will be responsible for maximising newspaper sales, accurately setting orders, ensuring close customer contact and feedback from the distribution area as well as managing distribution bulks.

Responsibilities

·         Achieving revenue and volume budgets;

·         Managing Returns /unsold copies;

·         Organising and driving the circulation operations through field sales visits to vendors and agents in order to maximise on opportunities for copy sales;

·         Ensuring efficient management of the value chain, route-to-market and bulk offices;

·         Identifying potential sales outlets and liaising with NCD for correct deliveries and route optimisation;

·         Reviewing weekly payments with the distributor and other clients within the area of jurisdiction, collecting payment cheques on due dates and ensuring that no debt is accrued at all times;

·         Organising client relationship programme in liaison with the Commercial Manager, the distributor, agents and vendors;

·         Managing and coordinating the Territory Sales Executives (TSEs) and Merchandisers;

·         Delivering new opportunities through Vendors, Agents, Distributors and Corporates;

·         Liaising with the Distributors in the area of jurisdiction to ensure compliance with distributorship contracts;

·         Designing strategies to ensure achievement of the desired Market share in the respective territory.

Qualifications

·         Bachelor’s degree in Business Management or a business related field;

·         At least 2 years’ experience in FMCG environment;

·         Ability to write complex reports;

·         Demonstrable passion for sales and marketing;

·         Understanding of the dynamics and complexity of print sales and circulation;

·         People management skills.

How to Apply

Note: We shall only contact the shortlisted applicants.

Territory Sales Executive

Job Ref: HR-TSE-04-2018

Reporting to the Area Business Partners, the Territory Sales Executive will work with the Circulation team to achieve the set targets.

Responsibilities

·         Achieving revenue and volume budgets;

·         Managing Returns /unsold copies;

·         Organising and driving circulation operations through field sales visits to vendors and agents in order to maximize on opportunities for copy sales;

·         Ensuring efficient management of the value chain;

·         Identifying potential sales outlets and liaising with NCD for correct deliveries;

·         Reviewing weekly payments with the distributor, collecting payment cheques on due dates and ensuring the cheques reach the Circulation Accountant;

·         Organising client relationship programmes in liaison with Area Business Partner, the distributor, agents and vendors.

Qualifications

·         Bachelor’s degree in Business Management or a business related field;

·         At least 1 year experience in FMCG environment;

·         Analytical, self -driven and love to be measured on performance;

·         Demonstrable passion for sales and marketing;

·         Understanding of the dynamics and complexity of print sales and circulation;

·         People management skills.

How to Apply

Note: We shall only contact the shortlisted applicants.

Kenya: Junior Accountant- national contract

Organization: Fondazione L'Albero della Vita
Country: Kenya
Closing date: 16 Mar 2018

Organizational Profile

Fondazione L’Albero Della Vita Onlus (FADV) is an international development organization headquartered in Milan – Italy. Since 2006, FADV is operating with the primary objective to promote and protect children basic rights along with improving the quality of living conditions of the marginalized people, with special emphasis on children and women.

Job Title:** Junior Accountant, full time – national contract

Supervisor: Finance Officer

Duty station:** Nairobi, FADV office, with field missions if needed in other counties

Starting date:** April 2018

Duration of the assignment:** 12 months, extensible, with 3 months’ probation

Deadline for application: 16th March 2018

Role and Responsibilities:

· Process financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents.

· Maintain accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported.

· Review request for payment to ensure data is reconciled with financial management system.

· Maintain, monitor and record all financial services related to payments, fund transfers, partners and projects including accounts prepaid, payable, receivable, payrolls, accrual properly following FADV’s policies and procedures.

· Maintain all payment vouchers, accounting logbooks and supporting documents.

· Ensure accuracy of accounting entries and adequacy of supporting documents.

· Prepare the monthly payroll and generate the payroll and payroll by-products (deductions) reports.

· Ensure compliance on submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.)

· Prepare Bank reconciliations and submit for review and approval by the 5th day of every month

· Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines.

· Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero della Vita.

· Support the preparation and update of the inventories.

· Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers.

· Participate in the audit process

· Any other duty as required by the line manager commensurate with the post.

Level of studies:

· Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or Certified Public Accountant (CPA) part 3 or any other equivalent and relevant qualification from a recognized institution.

· Evidence of proficiency and knowledge in Computer Applications (Ms office and accounting packages).

Experience:

· At least 2 years of work experience in finance or accounting.

· Good understanding of financial and accounting policies, standards and associated regulatory issues;

· Work experience with community development projects, INGOs and/or AICS (Italian Agency for Development Cooperation, previously Maeci) funded projects would be an advantage.

Skills:

· Good communication skills (both written and oral) in English.

· Working knowledge of accounting software (ability to use English language software).

· Competent in Microsoft Word and Excel.

· Good analytical and organizational skills, attention to detail and determination to meet deadlines.

Other:

· Honesty and strong ethics are required in order to be successful in this position.

· Ability to work independently and as part of a team.

· Demonstrated capacity and willingness to learn – open to learning new ways of doing things.

· Professional attitude towards work.

· Pro-active and results oriented.

· Flexible and adaptable in working with an up-and-coming not-for-profit organization.

· Confidentiality – Employees must sign a confidentiality agreement and may not share organizational materials without the express written permission from a supervisor.

· Respect – FADV aims to always show respect and appreciation for our team members and they ask all staff to show the same respect for FADV staff, board members, Partners and all.

How to apply:

Application (Cover letter and CV with two references) should be submitted to: finance.kenya@alberodellavita.org, CC coordination.kenya@alberodellavita.org specifying in the subject “Application for Junior Accountant Kenya”

Current salary and expected salary should be included in the cover letter.

Do not attach in this phase ID documents, school or university certificates, or any other unrequested document.

Applications received after the deadline will not be considered.

Please note that only short-listed candidates will be contacted.

Microfinance Bank Finance and Strategy Manager

Our client, a renowned church based microfinance bank seeks to hire a talented individual in the position of Finance and Strategy Manager whose job profile is described below.

Vacant Position: Finance & Strategy Manager
 

Reporting: CEO
 

Liaison: Heads of Departments

 

Job Summary: The incumbent will be responsible for Management of the Bank’s financial functions of budgeting, cost management, financial reporting, compliance monitoring, liaison with strategy development and execution monitoring as well as staff performance supervision,
 

Key Duties and Responsibilities

  • Prepare timely financial statements and reports as required by all pertinent laws and regulations and deemed necessary and demanded from time to time by the Board of Directors.
  • Regulate, supervise and implement a timely, full and accurate set of accounting books of the Bank reflecting all its activities in a manner commensurate with the relevant legislation, regulation and internal guidelines.
  • Coordinate effective treasury management to ensure effective cash flow and cash flow analysis.
  • Prepare, control and monitor the organization’s revenue, capital and expenditure budget in line with the strategic and operation plans of the organization.
  • Create and maintain strong financial discipline by planning, controlling and reporting on the organization’s financial performance to the Board and Senior Management on a monthly, quarterly, half yearly and yearly basis.
  • Liaise with external auditors and regulatory bodies to ensure that all financial transactions are compliant with existing regulatory instruments and accounting standards.
  • Monitor fixed assets register, provision accounts and investment portfolio.
  • Liaise with ICT department in the acquisition of the necessary software for the finance function.
  • Maintain a good working relationship with the financial institutions with the aim of securing funds necessary for the operations of the organization.
  • Alert the Board of Directors regarding any irregularity, lack of compliance, lack of adherence and problems concerning the financial systems, financial plans and financial operations which could have a negative financial implication. 
  • Oversee daily operations of the Accounts and Finance Department.
  • Direct and coordinate company’s financial planning
  • Establish and implement short and long term departmental goals, objectives, policies and operating procedures
  • Supervise and train accounts and finance staff
  • Advise the CEO and the Board of Directors on all financial and accounting matters of the Bank.
  • Monitor and analyse monthly operating results against budget.
  • Manage the Bank’s cash flow position.
  • Ensure compliance with Government requirements in relation to budgetary preparation and approvals.
  • Prepare Corporate Tax returns and ensures that the Bank adheres to all tax laws and other financial statutory requirements.
  • Work with the senior management team and Directors to develop strategic plans and annual business plans for the bank
  • Participate in mobilization of lending resources and sits in various committees of the institution including ALCO, Tender Committee, Senior Management, ICT Steering committee and others that may be established from time to time.
  • Carry out any other duties as assigned from time to time by the CEO

Qualification, Competencies Required

  • University degree in Accounting, Commerce, Economics or Business Management/Administration or related business degree
  • Masters degree  in strategic management will be an added advantage
  • Certified Chartered Accountant/ Certified Public Accountant.
  • Current member of Institute of Certified Public Accountants of Kenya (ICPAK) with a valid membership Certificate
  • 5-8 years working experience in busy accounting/finance function preferably in a financial institution. At least 3 years  must be in a management position
Interested and qualified candidates are invited to submit their cover letter and detailed CV to email protected, clearly stating the job you are applying for in the Email subject and current & expected Gross salary.

Closing date for application is 4th January 2018

You can also visit our website on www.postureconsulting.com

Only shortlisted candidates will be contacted

Dairy Industry Chief Financial Accountant

Our client in a dairy industry is urgently looking for a Chief Financial Accountant to join their dedicated team.

Role Purpose: This role supports financial decision-making information by collecting, analyzing, investigating, and reporting financial data.

Key Responsibilities

Key competencies include

  • Advanced analytical skills
  • Ability to think/ plan on a strategic level coupled with advanced presentation skills.
  • Advanced communication and interpersonal skills.
  • Excellent command of both written and spoken English
  • Good influencers with the ability to inspire others.

Experience / Academic Requirements

  • Bachelor’s degree in commerce or a business related field. Postgraduate degree would be an advantage
  • Cumulative 10 years of working experience in Finance/ Accounting
  • Full professional accounting certification
  • Membership to a relevant professional body (ICPAK, ACCA) is mandatory
  • At least ten years’ progressive experience in Accounting.
  • Demonstrated success in supervising/ mentoring and training of finance teams.
  • 4-5years’ experience at a comparative role. Prior experience in an FMCG setup
If qualified, kindly send your CV to email protected clearly indicating ‘Financial Accountant’ on the subject line by 29th December 2017. 

Kenya: Director of Financial Operations

Organization: Heshima Kenya
Country: Kenya
Closing date: 29 Dec 2017

DIRECTOR OF FINANCIAL OPERATIONS

The Director of Financial Operations will work under the leadership of the Country Director. S/he is responsible for financial analysis, planning, and oversight to support effective financial management and implementation of Heshima Kenya, Kenya Country operational budget and aligned strategies and policies. He or she will oversee all aspects of financial management, including financial controls and systems implementation, budgeting, expenditure tracking, and financial reporting and accounting. The individual will be responsible for the management of funds in such a manner as to maximize operational effectiveness and efficiency while minimizing risk, and ensures that an adequate control structures, policies, procedures and systems are in place over the organization funds. He or she will conduct financial analysis in areas such as forecasting, budgeting, engaging in cost reduction analysis, and reviewing operational performance. The Director of Financial Operations will oversee and work as the internal auditor for Heshima Kenya, while providing guidance to staff, and will provide leadership in financial reporting, annual budget planning, external audit preparations and assessment processes. S/he reports directly to the Country Director and is a member of Heshima Kenya Core Senior Management Team.

KEY ROLES

  1. Form close working relationship with the Country Director, other senior staff and Kenya Board of Directors

  2. Play a role of financial advisor to the Country Director and senior managers as well as the Board of Directors on sound financial management and accounting strategies to optimize Heshima Kenya financial performance and strategic position

  3. Overall control and responsibility for all financial aspects of the Heshima Kenya financial strategy at the same time is expected to be analyzing figures and implement recommendations based on the findings for the best outcomes

  4. Manage and lead a team of Finance Officers and Senior Accountant to smoothly and timely undertaking of month end and year end procedures, annual budgeting and reporting ,Maintain excellent communication and synergy between finance function and staff at all levels within the other functions and help them to plan, set targets, and to create and manage their own budgets

  5. Maintain all financial systems identifying areas that require improvements and implementing necessary changes to support smooth programs implementation

  6. Responsible for HK financial accounting function at the Kenya Country operation

  7. Participate fully to the development of HK strategies across all functions of the organization business challenging assumptions and decision-making as appropriate and business drivers

  8. To ensure robust financial systems that are compliant and support current activities and future financial growth of Heshima Kenya

  9. Provide leadership to the finance team through couching and mentorship cultivating high sense of integrity, responsibility, diligence, honesty and team work

  10. Work closely with HK Head Office Director Finance and Operations and Grants Manager to register all existing grants and new ones, and also monitoring burn rates within Kenya operation and other requirements as stipulated in the various LOAs. Must keep the CD well updated on the same.

  11. Work closely with HK Head Office Director Finance and Operations and Grants Manager to ensure quality and timely submission of all donor reports

  12. Works closely with the CD and Director of programs in ensuring timely annual program planning and budgeting processes, review and approvals by the Kenya Board of Directors**.**

  13. Presents monthly and annual accounts to the CD for review and approval, and submits the same to HK Head Office and the Kenya Board of Directors appropriately.

  14. Responsible for the HK ultimate cash management systems and policies and monitors individual program investment rates( budget burn rates) in conjunction with the Director of programs ultimately advising and supporting programs/project managers to effectively and efficiently provide timely services to HK Persons of Concern

  15. In conjunction with the CD, develop Heshima Kenya Finance Manual and aligned best practices and operationalize the same

  16. Ensures that the regulatory requirements of all statutory bodies are met

  17. Establish high level of credibility and manage strong working relationship with internal ,external customers and partners

  18. Supervise preparations of month end accounts and statutory returns

  19. Ensure the completion of bank and balance sheet reconciliation

  20. Manages the external audit process by liaising with the auditors to ensure all documents and other requirements for smooth audit processes are in place

  21. Ensures both external and project audit recommendations are implemented in a timely manner

  22. Oversee end of month and year financial reports and aligned statutory accounts

  23. Preparation of Heshima Kenya monthly and quarterly cash forecast in consultation with director of programs and program managers with subsequent approval by the CD before submission to the HQ

THE IDEAL CANDIDATE

· Minimum of Post-graduate degree in Business Administration, Bachelor degree in accounting or finance, and CPA- K qualifications is a must have,

· Duly registered and active member of an accountancy body or holder of an equivalent qualification.

· Must have at least 5 years’ experience in financial management for large and complex projects in medium and large institutions (preferably in private institutions or INGOs) with strong experience in fund management and ability to monitor fraud and abuse of financial resources

· Highly committed to organizational vision, mission and values

· Demonstrates astute, is articulate and technically strong, dynamic, insightful and influential leader with ability to operate at both strategic and operational levels

· Ability and flexibility to handle high levels of pressure to meet very strict deadlines and critical decision making

· High integrity, unquestionable character and openness coupled with commitment to good governance

· Energetic, highly motivated, with inquiring mind and passion for excellence and innovation in pursuit of business growth and success

· Excellent communicator with both internal and external colleagues at all levels

· Self- drive, efficient and motivated by results

· Ability to analyze and make recommendations alongside the capacity to drive through key business changes

· Strong business acumen and sharp understanding of financial matters

· Must have requisite computer based finance management software skills and experience including Quick Books

· Proficiency in oral and written communication in English and Kiswahili language

· Up to date Certificate of Good Conduct

· Only Kenyan citizens are eligible to apply

How to apply:

APPLICATION INSTRUCTIONS:

Your application should be send to the address below indicating the position applied in the email subject by close of business Tuesday 29th December 2017. It should include a cover letter & a detailed CV (as one document in PDF format) with your contact details, details of current and expected remuneration, names and contacts of three referees.

Please note that we do not charge fees for receiving or processing job applications. Heshima Kenya is an equal opportunity employer.

NB. All applications should only be send through the email.

Heshima Kenya

P.O Box 63192 – 00619 Nairobi Kenya

Email: hr2016@heshimakenya.org

Only shortlisted candidates will be contacted.