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Recruitment by Egerton University, Kenya (Many Vacancies)

Egerton University was founded in 1939 as Egerton Farm School and was upgraded to an Agricultural College in 1950. In 1986, the Agricultural College became a constituent College of the University of Nairobi. It was elevated to a University in 1987 through an Act of Parliament.


Since its inception, the University has registered significant expansion in student numbers, academic programmes and physical facilities. Currently the University has a student population of over 15,000 and a staff number of 1,900 and consists of four campuses (Njoro, Nakuru Town, Nairobi City and Baringo Campuses)

The University invites applications from suitably qualified and experienced individuals with excellent credentials to fill the following posts

Technologist

EU/DVC/APD/2018 – 0606

Qualifications

Applicants MUST have the following academic/professional qualifications:

·                Must have knowledge in Graphic Design/Printing.

·         Must have at least three (3) years working experience in a busy printing press

·         Must have a minimum grade of C (Plain) in KCSE or its equivalent

·         A current valid Certificate of good Conduct

The terms of service attached to this post will be permanent and pensionable

SALARY:

Technologist I Grade 8 – Kshs.34,415/= – Kshs.50,508/= per month

Chief Legal Officer 

EU/DVC/APD/2018 – 0605

Qualifications

Applicants must have the following academic/professional qualifications:

·         Must be a holder of Masters degree in Law

·         Be a holder of CPS (K) or any other equivalent qualification with a good standing with the professional body.

·         Must be an Advocate of the High Court of Kenya

·         Must be a Commissioner of Oaths and Notary Public

·         Must have eight (8) years relevant experience

·         Must be a member of Law Society of Kenya with a valid Practicing certificate

·         Have good negotiation skills

·         Be conversant with legal audit processes

·         Being a member of the Institute of Arbitrators of Kenya will be an added advantage

·         Must meet the requirements of Chapter six (6) of the Constitution

·         The successful candidate will report to the Deputy Vice Chancellor Administration, Planning and Development.

Responsibilities

·         He/she will In charge of all legal matters for the University and will be required to offer the necessary legal advice, interpret general University statutes, terms and conditions of service and any other documents, negotiate , draft, review all agreements and contracts between the University and other parties.

The appointment will be on a three (3) year contract renewable based on satisfactory performance

SALARY:

Chief Legal Officer Grade 14 – Kshs.135,859/= – Kshs.189,813/= per month

Chief Procurement Officer 

EU/DVC/APD/2018 – 0604

Qualifications

Applicants must have the following academic/professional qualifications

·         Masters degree in Procurement and Supplies Management/Supply Chain Management or its equivalent from a recognized institution and

·         Bachelors degree in Procurement and Supplies Management/Supply Chain Management or its equivalent with advanced Diploma in Supplies and Procurement from a recognized institution

·         Must have current registration certificate from Kenya Institute of Supply Management (see supplies practitioners Management Act, 2007 Part VI Section 32 (1), (2)

·         Must be well conversant with Procurement Laws.

·         Must have a minimum of ten (10) years work experience at management level, three (3) years of which must be at Senior Management level.

·         Must meet the requirements of Chapter six (6) of the Constitution

Responsibilities

The successful candidate will report to the Vice -Chancellor.

·         He/she will ensure implementation and enforcement of Public Procurement Act Regulations and Procedures and preparation of supplies estimates and expenditure, preparation of procurement plan, formulation of strategic plan of the department, verification and disposal of unserviceable assets, responsible for planning and coordination of procurement as well as supervision of staff in the department.

The appointment will be on a three (3) year contract renewable based on satisfactory performance

SALARY:

Chief Procurement Officer Grade 15 – Kshs.170,681/= – Kshs.248,898/= per month

Assistant Internal Auditor 

EU/DVC/APD/2018 – 0603

Qualifications

The candidates should possess the following qualifications and experience:-

·         Bachelor’s degree in Commerce (Accounting Option) or its equivalent and Certified Internal Auditor (CIA) II or Certified Public Accountant (CPA) II. OR

·         Certified Internal Accountant (CIA) or Certified Public Accountant (CPA (K) Final

·         Exemplary work performance.

·         Must be conversant with relevant computer packages such as SAGE ACCPAC.

·         Must have at least three (3) years experience in Audit work.

·         Must be a member of relevant professional bodies and in good standing.

The appointment will be on a three (3) year contract renewable based on satisfactory performance

SALARY:

Assistant Internal Auditor Grade 10 – Kshs.46,978/= – Kshs.68,512/= per month

Senior Internal Auditor 

EU/DVC/APD/2018 – 0602

Qualifications

The candidates should possess the following qualifications and experience: –

·         Masters degree in relevant field.

·         Bachelors Degree in Commerce (Accounting option) or any other relevant field and CIA or CPA Final or CISA (Certified Information Systems Auditor) Final.

·         Must be conversant with relevant computer packages such as SAGE ACCPAC.

·         Exemplary work performance.

·         Five (5) years experience in Audit work at senior level in Government, Parastatal or equivalent organizations.

·         Must be a member of relevant professional bodies and in good standing

·         Must meet the requirements of Chapter six (6) of the Constitution

The terms of service attached to this post will be permanent and pensionable

SALARY:

Senior Internal Auditor Grade 13 – Kshs.106,327/= – Kshs.149,940/= per month

Internal Audit Manager

EU/DVC /APD/2018-0601

Qualifications

The candidates should possess the following qualifications and experience:-

·         Must have Masters Degree in relevant field and Certified Internal Auditor or Certified Public Accountant final or CISA (Certified Information Systems Audit) Final or its equivalent.

·         Must have Bachelors Degree in Commerce (Accounting option) or any other related field.

·         Must be conversant with the internal standards on Auditing or international standards on Review Engagements.

·         Must be conversant with relevant computer packages such as SAGE ACCPAC.

·         Must have at least ten (10) years experience in Audit work at senior level in Government, Parastatal or equivalent organizations.

·         Must be a member of relevant professional bodies and in good standing

·         Must meet the requirements of Chapter six (6) of the Constitution

Responsibilities

·         The successful candidate will be required to undertake audit duties in the University and should be able to prepare workable audit programs, audit policies, supervise and direct a team of internal auditors as a leader.

·         He/she will also be expected to prepare periodic audit reports for the University Management and University Council.

The terms of service attached to this post will be permanent and pensionable

SALARY:

Chief Internal Manager Grade 15 – Kshs.170,681/= – Kshs.248,898/= per month

How to Apply

More information on the posts and mode of application can be found on the University website: http://www.egerton.ac.ke. Application letter together with two (2) copies of each giving full details of age, marital status, academic certificates, transcripts, certified copies of the current payslip, curriculum vitae and professional qualification, experience, current post, salary, other financial benefits and names and addresses of three (3) referees one of whom should be your present or previous employer. Applicants for positions in Grade 13 and above to attach copies of clearance certificates from the following Institutions:

·         Higher Education Loans Board

·         Ethics and Anti-Corruption Commission

·         Kenya Revenue Authority

·         Criminal Investigations Department (Certificate of Good Conduct)

·         Credit Reference Bureau Certificate

Applicants should quote the reference number of the position applied for on the envelope and address to:-

The Deputy Vice Chancellor

(Administration, Planning & Development)

Egerton University

P.O. Box 536 – 20115

EGERTON

So as to reach him not later than 15th June, 2018. Only shortlisted candidates will be contacted. Applicants are required to request their referees to write to us directly using the above address. Women and persons with disability are encouraged to apply.

Egerton University is an equal opportunity employer.

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Kenya: HEAD OF FINANCE & FACILITIES

Organization: Médecins Sans Frontières
Country: Kenya
Closing date: 21 Jun 2018

Médecins Sans Frontières Spain – OCBA (Operational Centre Barcelona-Athens) is looking for a

HEAD OF FINANCE & FACILITIES
FOR THE NAIROBI BRANCH OFFICE (NBO)
(Based in Nairobi)

GENERAL CONTEXT
Médecins Sans Frontières (MSF) is an international independent medical-humanitarian organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, or political affiliation.
The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates. Its operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens, Buenos Aires, Nairobi and decentralised in Dakar and Amman.

The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other Units supporting operations.
MSF’s Nairobi Branch Office (NBO) was endorsed in 2017 with the objective of increasing strategic added value and support to the MSF movement, taking into account the vast potential that Kenya and East Africa have to offer. The NBO is under the management of OCBA but renders services to the MSF movement as a whole.

FUNCTIONAL AND HIERARCHICAL LINES
Hierarchically reports to the Director of NBO. The Head of Finance/Facilities is functionally accountable to the Financial Director of MSF OCBA.
H/She will supervise staff in the unit under Finance/accounting and facilities/services within the NBO.

JOB CONTEXT AND GENERAL OBJECTIVE
As a member of the management team of NBO, the Head of Finance/Facilities provides strong input on strategic developments of the NBO and guidance on financial matters related to the operations.
H/She reports to the Director of NBO regarding the performance of the finance unit.

OBJECTIVE OF THE POSITION
The Head of Finance/Facilities is fully responsible for all the Branch’s financial activities in Nairobi, providing strategic vision, input, direction on activities and all technical aspects of financial management.
H/She will ensure that the NBO fulfils all requirements necessary of a Branch office in terms of financial management, accountability, analysis and reporting, maintaining a close link with Barcelona Finance, and other platforms necessary in fulfilment of the objectives and tasks.
H/She will ensure that all resources required for the office Facilities that support the NBO operations are well managed and adequately provided for. **

MAIN TASKS & RESPONSIBILITIES**

1. Financial Management, planning and organisation:

Is fully responsible for all aspects of financial management for NBO, ensuring efficiency, financial transparency and integrity, compliance and accountability;

  • Develops, coordinates, follows-up and evaluates the implementation of the finance strategies and activities
  • Defines the financial structure needed by NBO in term of Cost Centres, Orders and WBS elements.
  • Defines the needs in terms of IT for a proper financial management and development of NBO.
  • Assures development, management and implementation of internal control systems, management tools and work flow procedures.
  • Together with Director of NBO Coordinates risk Management within NBO, keeping the Risk management tool (Naris) updated.
  • S/he takes the lead on the definition and improvement of financial management and control tools.
  • Prepares the annual plan of objectives and action plan of the Finance Unit of NBO.

2. Tax, Policy and compliance:

  • S/he defines and tailors the short, mid and long term financial guidelines, policies and procedures of NBO, within the framework of OCBA’s Strategic Plan and local regulations.
  • Ensure strict implementation and adherence of the same with the purpose to assure compliance with ethical standards and mitigation of financial risk and guarantees that all the financial & accounting policies and procedures are in place
  • Monitors risk in policies and procedures to ensure that financial risks are minimized/avoided.
  • S/he oversees the evolution and impact of all tax and legal issues related to the NBO.
  • Ensure compliance with Kenyan legal and tax requirements. S/he liaises with the different tax and legal consultants accordingly
  • Proposes any necessary modifications to MSF OCBA‘s rules, policies and procedures according to local legislation and submitting them, to the unit and to Barcelona HQ for validation.
  • Participate in and provide input on contracts, agreements, projects, procedures and policies that have an impact on Finances.
  • Ensures that all the statutory requirements of Nairobi Branch office are met, including accountability for proper tax and social contributions.
  • Responsible for ensuring that VAT reimbursement and any other financial task related to MSF Protocol Office is properly done.

3. Disbursements and Treasury Management

S/he oversees, within the framework defined by the Board of Directors of MSF OCBA, the NBO’s treasury management and chooses the main banking partners and maintains a fluent relation with them.

  • S/he is a signatory to the accounts and organizes and authorizes all payments, while ensuring that a clear policy is in place for authorisation and signatories to the bank accounts based on proper internal control procedures.
  • Develops and maintain financial accounting system for cash management, accounts payable, accounts receivable, credit control and petty cash.
  • Prepares forecasts cash flow position and ensures that there are sufficient funds to meet on-going operational needs.
  • Responsible for ensuring that cash and Bank reconciliation’s are carried out on a regular basis (weekly/monthly).
  • Approves the Monthly Money Request to be sent to BCN
  • Negotiate with the Bank for financial services as required and appropriate by the unit (good rates, account charges or other).

4. Budget, Audits and Financial reporting
S/he takes the lead in all aspects of budgeting audit and financial reporting for the Branch office;

  • Supervises and consolidates the NBO’s budgeting process and ensures a sound reporting to the NBO MT.
  • Provides timely monitoring and analysis for any changes in the budget and raises attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks.
  • S/he defines and approves the use of resources within the Finance area/Unit of NBO and proposes and follows up the annual budget of the area/Unit.
  • Identifies the external auditors in line with statutory/ MSF guidelines / unit´s requirements to ensure sound financial management and resources of the unit that meet the statutory obligations/laws.
  • S/he supervises the elaboration of the Annual Accounts, the yearly financial audit(s) and the relation with the external auditors.
  • Assures and supervises timely international MSF reporting and consolidation, and prepares all the information needed for the Structural Analysis.
  • Assures adherence and follow up of international Finance agreements (RSA – resource sharing agreement) and provide timely update of financial projections. Report’s projections related to RSA (3) to MSF OCBA (and the broader movement on appropriate platforms).
  • Provides the monthly report for presenting Year-end best estimate in terms of expenses and income.
  • Reports on the cash position (banks & safe) and the monthly income (where applicable).
  • Participates in international finance meetings and working group (as part of Full FinDir meeting).
  • Reports to/updates the Head of NBO regarding the international developments from various platforms.
  • Promotes and advocates for the best use of MSF economical resources and expenses ethics according to MSF values and practices.

5. Team (HR Management)

Inspires, lead and evaluates the finance & facilities staff. Carries out annual reviews through the performance management system (PMS).

  • S/he coordinates and evaluates the Accounting Manager of NBO, other Finance and facilities staff under his/her supervision, building up their competences and capacity by training, coaching and provides opportunity for development and growth.
  • S/he participates in the recruitment, training and evaluation of the different members of the Unit.
  • Ensures that the Finance Unit is adequately staffed, positions are clear and job profiles updated

6. Fundraising and Accountability activities for the NBO

Takes the lead to steer the fundraising strategy/plan and development of concept, and will be the main focal point for the various discussions across to prepare and produce the final implementation plan.

  • Takes the lead on all financial (technical and strategic) considerations of fundraising activities for the NBO, this includes but not limited to:
  • Participates in any reviews, research and desk/external studies or scoping exercises into fundraising activities and potential for the NBO, providing strategic input and guidance in the process.
  • With the Director of Finance (BCN) and NBO, defines/design the financial guidelines, policy and financial system needed to assure/guarantee full accountability of any income receivable for the NBO.
  • Assures that there is full accountability, transparency and integrity of financial transactions in line with legal, structural (in country and international) and institutional (MSF) considerations, and that the integrity and reputation of MSF is upheld at all times.
  • Assures a system of accountability that mitigates and avoids any legal and/or institutional risk for MSF/NBO.

7. Financial Support in the office, other units in NBO and external relations.

  • S/he acts as an interlocutor for economic and financial issues.
  • Gives updates, BF and DBF on all key aspects of Finances.
  • Develop/maintain credible relationship with important financial/legal stakeholders relevant to the unit including Kenya Revenue authority, Banks, other sections, suppliers and Finance managers in the sector.
  • Defines the financial support and advice needed by EAA (East African Association) board or by any other MSF related entity under the NBO. This includes assisting the board in budgeting preparation.
  • Assist/facilitate the association’s external audit and advises the board.
  • Responsible for re-invoicing to other entities and guarantees proper allocation and tracking/monitoring of expenses of the NBO and other units.
  • Maintains adequate communication flow with key interlocutors and ensure that credible support in financial matters is provided to the members of NBO and MSF OCBA units based in Nairobi (DU, CELL, etc.)
  • Identify and ensure that NBO provides punctual and relevant financial support to MSF missions.
  • S/he will promote visits to the HQ, and in case of emergencies remain available for field visits to support any operational needs arising.
  • S/he boosts partnership with other MSF sections in the region

8. Facilities management

  • S/he will assure proper management of all systems/processes and staff responsible for office facilities and maintenance for smooth running of operations. This includes but not limited to NBO IT & projects and procurement/supply.
  • Act as the focal point on implementation and management of the data protection regulation (GDPR-2016 Law) closely supported by the IT Manager (NBO) and IT Security manager (Barcelona).
  • Work closely together with the Head of HR/Admin to ensure that contracts for services and supply procedures and systems are updated, in place, well documented and adhered to.

SELECTION CRITERIA

Qualification, Training and experience

  • Higher degree in Business Finance/Accounting, Administration, Economics or the like.
  • Relevant training certification and Professional qualifications, including membership of professional bodies is desirable.
  • Experience of minimum two years in a similar position in Finance Units of large companies, INGO’s or organizations.
  • Previous work experience with MSF for at least 2 years in Finance/fundraising or a similar role is highly desired.
  • Very good command of English.
  • Knowledge of SAP ERP system.
  • Advanced knowledge of Microsoft Office.

Competencies

  • Commitment to MSF’s Principles
  • Cross-cultural Awareness
  • Strategic Vision
  • Results and Quality Orientation
  • Service Orientation
  • Planning and Organising
  • Initiative and Innovation
  • Teamwork and Cooperation
  • Leadership
  • Networking and Building Relationships

Others

  • Highly motivated and interested in the humanitarian sector
  • Availability to travel
  • Flexibility with working hours

JOB CONDITIONS

  • Location: Based in Nairobi, at the MSF Spain Nairobi Branch office/HQ.
  • Full-time position
  • Salary and benefits will be compensated in KES based on the Nairobi Branch Office scale and secondary benefits package.

How to apply:

Applicants should send their curriculum vitae and cover motivation letter as a single file by 21st June 2018, under the reference ‘Head of Finance & Facilities’ to MSFE-RRHH-NBO@barcelona.msf.org

Please note that MSF will only contact short-listed candidates.

Kenya: Finance Assistant – SSI

Organization: International Organization for Migration
Country: Kenya
Closing date: 05 Jun 2018

Position Title Finance Assistant – SSI

Vacancy Number SVN/IOM/024/2018

Duty Station : Nairobi, Kenya

Classification : General Service Staff, Grade G5**

Type of Appointment Short term, six (6) months with possibility of extension

Organizational Unit Somalia Stabilization Initiatives (SSI)

Direct Supervision Resource Management Officer – SSI

Closing Date

:

05 June 2018

Overall Supervision

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and External Candidates are eligible to apply to this vacancy.

Context:

The OTI program in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.

Under the overall supervision of the of SSI Chief of Party IOM Somalia, and under the direct supervision of the Resource Management Officer (SSI RMO); IOM Somalia, the incumbent will be responsible for the accounts payable function in general; performing routine and specialized accounting tasks. The responsibilities will include:

Core Functions / Responsibilities:

  1. Assist and provide technical support to the Accounts Unit staff, in particular with the data entry Into the PRISM accounting system;

  2. Reviewing all kinds of payments documents starting from PRF to payment requests and insures all the supporting documents are attached herewith;

  3. Responsible to submit all SSI payments signed by the authorized signatories to IOM Mission finance Unit for treasury entries and follow up with them in order to get payments released on time;

  4. Assist in preparing donor Financial Reports for SSI project upon central accounts closure by the Accounting Office (ACO).

  5. Assist in Preparing grant expenditure records reconciliations on a weekly basis between the SSI Finance records/PRISM and the DATABASE/OTI Anywhere;

  6. Perform SSI project reconciliation, working with IOM COS and Finance to verify that there are in agreement with PRISM, and verify all expense claims for correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned.

  7. Assist in reviewing 3rd party staff payroll and verify staff salaries are charged to the correct WBS

  8. Responsible to maintain log sheet of all SSI Grant payments and extract PRISM report of grants to reconcile with log sheet from time to time;

  9. Responsible to prepare RFPs related to operations and office; submit copies of RFPs of each grant payment to the Grant Unit; Inform all the units when cheques/bank transfers are ready;

  10. Maintaining a tracking record of all the payments generated within SSI and forwarded to Resource Management unit ;

  11. Review grant trackers and ensure GFCF and PCFs are generated for grants that are earmarked for closure

  12. Monitor compliance of project expenditure and procurement under IOM and USAID rules and regulations

  13. Travel to field offices to conduct training on policies and financial procedures for field staff and IPs when required.

  14. Coordinate with finance focal staff in the field to ensure petty cash for the field offices are liquidated and replenished on time.

  15. Post accounting transactions in SSI-IOM parallel tracking system (in excel) for eventual transfer to the DATABASE/OTI Anywhere;

  16. Assist the Senior Finance Assistant to ensure all the grants have been charged accurately and according to the budget;

  17. Provide guidance and training to new/junior staff.

  18. Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.

Required Qualifications and Experience

Education

  • University Degree in Accounting and Finance, Business Administration, Public Administration, or a related field from an accredited academic institution with three years of relevant professional experience; or

  • Qualified CPA (K) or ACCA with five years of relevant experience.

Experience

  • Thorough understanding of USAID Procurement and Logistics policies, rules and regulations;

  • Demonstrated ability to maintain integrity in performing responsibilities assigned;

  • Previous experience with UN and International Agencies, or NGO’s an advantage;

  • Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues

  • Demonstrated ability to maintain integrity in performing responsibilities assigned.

  • Previous work experience in grants or finance related field especially on USAID funded projects.

Languages: Fluency in English and Somali is required.

Required Competencies

Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism – displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness – displays awareness of relevant technological solutions;
  • Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

How to apply:

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Vacancy name with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int.

Note:

Closing Date: 05 June 2018; only shortlisted candidates will be contacted. Women are encouraged to apply.

Posting period: From: 22.05.2018 to 05.06.2018

Kenya: Finance Manager – Adeso HQ

Organization: Adeso
Country: Kenya
Closing date: 14 Jun 2018

VACANCY ANNOUNCEMENT: FINANCE MANAGER – ADESO HQ

Organization: Adeso – African Development Solutions, www.adesoafrica.org

Position Title: Finance Manager – HQ

Reporting To: Executive Director

Working With: Country Directors, HR, Programs and Operations Teams

Program/Duty Station: Nairobi, Kenya

Duration: One (1) Year, Renewable

Starting Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Position Summary

The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.

Position Purpose

· Financial Management.

· Business Planning and Donor Management.

· Compliance and Implementation of Policies and Procedures.

· Risk Management.

· Capacity Building.

SPECIFIC ROLES AND RESPONSIBILITIES

Financial Management

· Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.

· Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.

· Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.

· Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.

· Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.

· Reviewing monthly payments including payroll for all staff.

· Reviewing reconciliations of all balance sheet items on monthly basis.

· Ensuring that employee advances are tracked on monthly basis.

· Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.

· Ensuring that all payments are adequately supported by the relevant documents.

· Conducting performance appraisals for the Finance Department staff with the view to building capacity;

· Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.

· Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.

· Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.

· Preparing and presenting financial updates and reports to the Management and the Board of Directors.

Business Planning and Donor Management

· Leading Adeso’s budget planning processes, including program and annual budget preparation and review.

· Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.

· Monitoring budgets and program expenditure on monthly basis.

· Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation

· Planning for the growth and expansion of the Finance function.

· Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.

Compliance and Implementation of Policies and Procedures

· Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.

· Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.

· Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.

· Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.

Risk Management

· Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.

· Identifying legal, operational, HR and financial risks and advising on best course of action.

· Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

Capacity Building

· Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.

· Providing orientation and training to all Adeso staff on effective cost management.

· Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.

· Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.

· Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.

· Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

SKILLS AND QUALIFICATIONS

· Bachelor’s degree in Accounting, Finance or Business Administration.

· Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.

· A minimum of ten (10) years’ experience working in Non Profit sector.

· Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.

· Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.

· Experience in institutionalizing financial policies and procedures and internal control systems.

· Strong attention to detail and a high level of organization.

· Excellent communication skills both oral and written and the ability to work independently and as part of team.

· Diplomacy, tact and negotiation skills.

· Willingness to travel regularly to and within remote areas.

· Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.

· Strong management skills and strong competencies in people management, capacity building and coaching.

· Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.

· Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.

· Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.

· Good knowledge of local and regional laws and statutory requirements.

· Highly developed interpersonal skills and a proactive approach to issues.

· Previous experience in similar position will be an added advantage.

· Spoken and written Somali and Arabic will also be an added advantage.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting “**Finance Manager – HQ**” in the email subject matter, by 14th June, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.

Kenya: Administrative Assistant – Supply Chain

Organization: Catholic Relief Services
Country: Kenya
Closing date: 29 May 2018

Department : Operations-CRS Kenya – Somalia

Band : 4

Reports To : Senior Officer – Supply Chain

Country/Location : Kenya/Nairobi

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:

You will help coordinate activities related to asset management, inventory of asset, goods and commodities, monitoring of asset location and dispatch in support of the delivery of high-quality programming to the poor and vulnerable. You will coordinate payment related to procurement of goods, assets, commodities and other procurement processed, except travel, accommodation and conference facilities; help to ensure goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.

Job Responsibilities:

· Coordinate activities to ensure regular and proper inventory count and reporting are conducted, in compliance with the agency policies and procedures related to inventory management and in line with donors’ requirement.

· Conduct routine inspections and take immediate action to eliminate damages and deficiencies on country program assets, goods and commodities.

· Coordinate with the logistics team to schedule the timely independent inventory count in line with the agency policy requirements and donors’regulations

· Ensure inventory reports done accurately, up to date and timely submitted

· Coordinate the preparation of procurement ‘suppliers and vendors payment; Responsible for ensuring accuracy and completeness of payment required supporting documentation

· Ensure submission of full package of payment request timely to Finance; Follow-up with Finance the status of submitted payment request to ensure suppliers/vendors are timely paid

· Ensure accurate and timely communication to suppliers and vendors related to status of payment of accepted invoices; Play the role of main contact person for payment

· Ensure Supply Chain department files are in compliance with the agency policies and procedures and meet donors’ requirements and regulations

· Support the Logistics Officer in preparing the country program DA 1 Forms. Ensure accuracy, quality and correct data reported in the DA 1 Form; Ensure timely approval of completed DA 1 and support the Logistics Manager to get the DA1 ready for submission to the government of Kenya related office

· File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.

Background, Experience & Requirements:

Education and Experience

· Diploma in Business Administration, Accounting, Procurement, General Stock Management, Or related field

· Minimum of 2 years work experience in inventory or warehouse coordination, preferably with an international organization.

· Knowledge and understanding of inventory management and control principles.

· Ability to manage manual workforce

· Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

Personal Skills

· Good coordination, prioritization, and time management skills

· Ethical conduct in accordance with recognized professional and organizational codes of ethics

· Good communication and relationship management skills

· Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language

Fluent in reading, speaking and writing English

Travel Required:

Key Working Relationships:

Supervisory:

Internal: Supply Chain staff, Admin, Finance, Fleet,

External: Suppliers, vendors,

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

· Trusting Relationships

· Professional Growth

· Partnership

· Accountability

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to apply:

Applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by Close of Business Tuesday May 29, 2018.

Human Resources Manager

Catholic Relief Services – Kenya Program

E-mail :Crskenya-hr@crs.org

Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment

Kenya: Temporary Programme Assistant

Organization: CBM
Country: Kenya
Closing date: 22 May 2018

  1. Overall Mission The Program Assistant shall support the finance and programmatic functions to in the implementation and monitoring of programme and operations work.

Main Activities

Programme:

· Ensure all final approved reports and relevant documents are appropriately filed and version uploaded on Sharepoint in a timely manner.

· Participate as part of the team members in programme coordination meetings including project monitoring visits guided by Terms of Reference.

· Update and maintain the Kenya Partners Directory.

· Provide logistical and coordination support for field missions, internal meetings, workshops and events as maybe required.

Financial:

· Review designated quarterly finance/narrative reports, year-end closing reports paying special attention to completeness, adherence to CBM format, burn rate within approved budget and supporting documentation.

· Generate required financial reports, analyses, and projections for monthly expenditures including status of transfer rate and burn rate.

· In liaison with budget holders, review the office operational monthly ledgers and update respective finance reports (PPRs).

· Prepare payment requests, ensure the documents are correct, within agreed budget, supported with required documentation before approval.

· In liaison with Accounts/Finance team, coordinate follow-up on post field mission reimbursements.

Education, Knowledge & Professional Experience

· Degree in Finance, Accounting, Business Administration and Management, or Project management

· Professional qualifications in accounting (CPA-K, ACCA, CIMA) is an added advantage

· Work experience in similar field, particularly with international NGOs or international development organization is preferred.

· Working knowledge of programme/budget cycle management, procedures, and donor requirements is an added advantage

· Ability to maintain accounting systems which handle large amounts of information

· Effective communication skills- verbal and written

· An effective team player who is also able to work independently

· Ability to integrate into a multi-cultural environment

· Ability and willingness to learn, and to pass on information

· Ability to take initiative, multi-task, prioritise work and meet deadlines Willingness to adhere and commit to CBM’s Values and Child Protection Policy

How to apply:

Application Procedures:

Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to Recruit.Nairobi@cbm.org

Application deadline: 5 pm Tuesday 22nd May 2018

CBM encourages persons with disabilities who qualify to apply for this position.
Only short-listed candidates will be contacted.

Recruitment at Hasbah Kenya Ltd

Hasbah Kenya Limited one of the leading FMCG distributor in Kenya, are seeking to recruit highly ambitious candidates to fill in the following positions in Kenya:


Sales Support Representative

The Sales Support Representative is accountable for delivering superior volume and distribution in all the general and modern trade stores assigned. The position is in Nairobi

Accountabilities

·         Develop and build excellent account relationships with customers to leverage on business opportunities

·         To identify and evaluate market opportunities related to the assigned account

·         To coordinate the work closely with key customers to ensure non-disruptions in the service levels

·         Negotiate with customers on hot spots and extra displays especial during promotions.

·         Run all initiative for the general trade especially wholesale.

·         Manage the promoter and promotional activities.

·         Plan and draw up the monthly sales promotions, yearly cumulative sales performance, market and category performance.

·         Feedback on all forms of competitor activities

·         Prepare weekly or monthly sales reports.

·         Build and maintain effective customer relationships in order to build strong loyalty.

·         Handle and respond to existing products queries from clients quickly, effectively and accurately.

·         To relieve the key accounts and be able to work with all our principles and product

Qualifications, Experience and Knowledge

·         Degree/ Diploma in Business, Sales & Marketing

·         Minimum 3 -5 years’ experience handling both general and modern trade.

·         Experience and knowledge in field sales especially FMCG

·         Must have a valid driving licence

·         Good verbal and written communication skills

·         Honest and a person of integrity.

Key Account Representative

Hasbah Kenya Limited one of the leading FMCG distributor in Kenya, are seeking to recruit highly ambitious candidates to fill in the following positions in Kenya:

The Key Account Representative (KAR) will be actively involved in ensuring increased sales productivity and revenues, manage key accounts, increase and product availability in the stores covered. The position is in Kisumu

Principal Accountabilities

·         To apply and practice imperatives for strategic Key Account Management approach and decision

·         Develop and build excellent account relationships with Key Account customers such as large and medium retail stores to leverage on business opportunities

·         Develop and implement annual Joint Business Plan and business review with retailers and principal

·         To formulate and execute objectives, plans and strategies

·         To identify and evaluate market opportunities related to the assigned account

·         To coordinate the work closely with Key retailers to ensure non-disruptions in the service levels

·         To coordinate executions of agreements and promotions with the sales force

·         Negotiate with store managers to increase facings on home shelf and ancillary space a head of designated competitor facings, and extra displays

·         Able to design trade investment plan to derive sales growth and profitability focusing on the right band and SKU mix

·         Evaluate promotion effectiveness to maximize ROI

·         Plan and draw up the monthly sales promotions, quarterly customer reviews, yearly cumulative sales performance, market and category performance.

·         Feedback on all forms of competitor activities

Qualifications, Experience and Knowledge

·         Degree/ Diploma in Business, Sales & Marketing

·         Minimum 5 years’ experience handling Key Accounts Sales (Tier 2 &3).

·         Experience and knowledge in field sales especially FMCG

·         Must have a valid driving licence

·         Good verbal and written communication skills

·         Honest and a person of integrity.

·         Good in data analysis and presentation

Accountant

Hasbah Kenya Limited one of the leading FMCG distributor in Kenya, are seeking to recruit highly ambitious candidates to fill in the following positions in Kenya:

The Accountant is accountable for preparing, computing, managing, researching and analyzing all accounting data, in order to provide quantitative information on performance, financial position, solvency, liquidity and cash flows of our business. . The position is in Nairobi

Principal Accountabilities

·         Monitor customer balance ,ensure money is collected on time and ensure adherences to credit limits

·         Prepare and circulate customer and supplier account reconciliation on a timely basis.

·         Minimize exposure of tax penalties to the company through overseeing preparation of Tax Calculations and getting them audited through Tax Auditors

·         Collect and post of withholding tax certificates against customer and client accounts

·         Update of cashbook on a daily basis and ensure that the accounting software contains accurate balances for decision making on payments

·         Assist the business accountant in providing information and records to auditors

·         Ensure that approved cash expenditure payments are processed on a timely basis.

·         Write and posting of cheques

·         Keep custody of receipts, expenditure forms, purchase orders and all other accounting records as required by the Law and by Best Practice in Accounting

·         Prepare bank reconciliation statements on a monthly basis as per agreed timelines Ensure suppliers are paid on time

·         Ensure adherence to generally acceptable accounting standards and principles

·         Prepare all statutory payments on a timely basis as per legal requirements

Requirements

·         Bachelor’s degree in business related field preferably in Accounting or Finance.

·         Must have a CPA (K)/ACCA.

·         5 years working experience.

·         Knowledge in taxation and statutory requirements

·         International Accounting Standards

·         Audit knowledge

How to Apply

Interested candidates are requested to forward their updated CVs to recruit@hasbahkenya.com by 15th May 2018 stating their current and expected remuneration, daytime telephone contacts and addresses of three referees.

This recruitment is open until suitable candidates are identified. Only shortlisted candidates will be contacted.

Financial Controller Job in Kenya

Financial Controller


Job Location: Nairobi

Job Industry: Retail

Our client, n, is the largest franchisee of French giant retail group CARREFOUR, 2nd retailer across the world.

The Middle East based group is currently operating more than 140 Hypermarkets and Supermarkets in 15 countries, with more than 25 000 employees from 70 nationalities.

They are seeking to recruit a Financial Controller.

Duties and Responsibilities

·         Monitor store financial results and propose corrective measures.

·         Provide the Store and Head Office management with financial and other related information about store functions and performance.

·         Assist the Store management with financial and related analyses to support their day to day operations.

·         Maintain and control internal procedures and policies implementation in order to ensure that all controls are in place in respect of commercial operations of store.

·         Guides financial decisions by establishing, monitoring, and enforcing policies and procedures.

·         Enforce stringent measures in liaison with key parties to Maximize returns and limits risks.

·         Prepares store budgets in liaison with Finance Manager, General Manager and Department Heads by establishing schedules; collecting, analyzing, consolidating financial data and recommending apt plans.

·         Achieves budget objectives in liaison with department Heads and General Manager by scheduling expenditures; analyzing variances; initiating corrective actions.

·         Provides status of store financial condition by collecting, interpreting, and reporting financial data.

·         Prepares special reports by collecting, analyzing, and summarizing information and trends and submitting them to GM/Finance Manager.

·         Comply with government regulations on store financial matters.

·         Completes operational requirements by scheduling and assigning employees; following up on work results.

·         Maintains store financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Qualification and Experience

·         Bachelor of Commerce in Accounting, Finance or related field

·         CPA -K

·         At least 5 years’ experience in a supervisory position

·         Experience in Retail/ Hotel will be an added advantage

How to Apply

CLICK HERE to apply online on or before C.O.B 8th May 2018.

NB: Flexi Personnel does not charge candidates for job placement

Assistant Accountant Job in Nairobi, Kenya – Payables

Kenya: Finance Director – Kenya Irrigation Project

Organization: Land O'Lakes International Development
Country: Kenya
Closing date: 23 Apr 2018

Land O'Lakes International Development is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress.

Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries.

Project Description:

Kenya Irrigation Project is a 5-year $14M-$18M project funded by the USDA Food for Progress Program. The project will work closely with the National Irrigation Board and act as a steward of USDA funds to design and construct small and medium sized irrigation projects that demonstrate a strong potential for expanding agricultural production and trade.

Position Summary and Primary Responsibilities:

The Finance Director is responsible for the overall financial oversight and cost containment for the Kenya Irrigation Project. This position will oversee the accounting, financial reporting and audits, while ensuring program compliance with Land O’Lakes and donor rules and regulations. This position partners with and supports the Chief of Party in regards to all accounting and financial reporting activities; as well as provides leadership to the entire program team regarding any and all financial and administrative issues. The position will be based in Nairobi, Kenya with travel to other field sites.

Primary responsibilities of the position include but are not limited to the following:

  • Supervise the accountants in the use of the CostPoint Accounting System and complete reviews of various accounting reports to validate that all project transactions are processed accurately.
  • Ensure all accounting transactions for the project are properly supported, documented and are recorded in the CostPoint accounting system timely and accurately.
  • Manage all project advances to staff and ensure they are accounted for and cleared per the accounting policies and procedures.
  • Ensure payments for employee benefits are processed and paid in accordance with local laws.
  • Ensure local timesheets are completed timely and accurately.
  • Ensure local payroll is calculated and processed timely and accurately, and ensure that changes to salaries or supplemental payments are supported by appropriate documentation.
  • Complete accurate and timely balance sheet reconciliations.
  • Ensure accurate and timely project financial reports are prepared as required by the internal Finance and Accounting policies and donor rules and regulations.
  • Monitor program spending by reviewing the monthly project status reports and other management reports for accuracy, impact and potential adjustments.
  • Lead the budget forecasting process for the project, using Hyperion to communicate budget information to the Chief of Party and HQ.
  • Guide and assist all budget users to prepare, revise and monitor monthly, quarterly and annual budgets for their ongoing activities.
  • Conduct budget analyses and clearly communicate any potential financial issues and their impact on the project to the Chief of Party, Regional Program Director and HQ management teams in a timely and transparent manner.
  • Identify and lead budget realignment efforts, if necessary.
  • Ensure compliance with all Land O’Lakes and donor financial and operational policies.
  • Provide training and direct supervision to the Project Operations manager and the Accounting team, including providing performance feedback throughout the year.
  • Assist the Chief of Party in limiting financial risk to the program and Land O'Lakes.
  • Review all procurements before payments are made to ensure Land O’Lakes and donor policies and procedures were followed.
  • Maintain strong internal control environment to safeguard organization assets.
  • Coordinate all necessary audits, statutory requirements, and financial enquiries from USDA, the Government of Kenya and HQ; including tax reporting as required by local law.
  • Ensure registration requirements are met each year and registration renewal is documented.
  • Any other duties as may be assigned from time to time.

Reporting & Supervision:

This position reports to the Chief of Party and supervises 2-4 positions

Required Skills and Qualifications:

  • A Master’s degree in Accounting/Auditing/Business Administration
  • Accounting certification(s)
  • Minimum 10 years relevant experience in an international development organization in a similar position
  • Accounting software user experience
  • Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint,
  • Previous experience in managing U.S. Government grants, agreements, and/or contracts
  • Excellent inter-personal skills managing people in complex projects while under tight deadline schedules.
  • Professional proficiency in the English language

Desired Skills and Qualifications:

  • Prior working experience with CostPoint Accounting system will be an added advantage
  • A self-starter who is able to work with minimum supervision

How to apply:

https://lol.avature.net/Careers/JobDetail/Kenya-Finance-Director-Kenya-Irrigation-Project/1187