Tag Archives: accounting

Assistant Accountant Job in Nairobi, Kenya – Payables

Don't Miss Another Job Opportunity !

Join over 15,000 people who get notified daily. Enter your Email Address and subscribe for free.

Kenya: Finance Director – Kenya Irrigation Project

Organization: Land O'Lakes International Development
Country: Kenya
Closing date: 23 Apr 2018

Land O'Lakes International Development is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress.

Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries.

Project Description:

Kenya Irrigation Project is a 5-year $14M-$18M project funded by the USDA Food for Progress Program. The project will work closely with the National Irrigation Board and act as a steward of USDA funds to design and construct small and medium sized irrigation projects that demonstrate a strong potential for expanding agricultural production and trade.

Position Summary and Primary Responsibilities:

The Finance Director is responsible for the overall financial oversight and cost containment for the Kenya Irrigation Project. This position will oversee the accounting, financial reporting and audits, while ensuring program compliance with Land O’Lakes and donor rules and regulations. This position partners with and supports the Chief of Party in regards to all accounting and financial reporting activities; as well as provides leadership to the entire program team regarding any and all financial and administrative issues. The position will be based in Nairobi, Kenya with travel to other field sites.

Primary responsibilities of the position include but are not limited to the following:

  • Supervise the accountants in the use of the CostPoint Accounting System and complete reviews of various accounting reports to validate that all project transactions are processed accurately.
  • Ensure all accounting transactions for the project are properly supported, documented and are recorded in the CostPoint accounting system timely and accurately.
  • Manage all project advances to staff and ensure they are accounted for and cleared per the accounting policies and procedures.
  • Ensure payments for employee benefits are processed and paid in accordance with local laws.
  • Ensure local timesheets are completed timely and accurately.
  • Ensure local payroll is calculated and processed timely and accurately, and ensure that changes to salaries or supplemental payments are supported by appropriate documentation.
  • Complete accurate and timely balance sheet reconciliations.
  • Ensure accurate and timely project financial reports are prepared as required by the internal Finance and Accounting policies and donor rules and regulations.
  • Monitor program spending by reviewing the monthly project status reports and other management reports for accuracy, impact and potential adjustments.
  • Lead the budget forecasting process for the project, using Hyperion to communicate budget information to the Chief of Party and HQ.
  • Guide and assist all budget users to prepare, revise and monitor monthly, quarterly and annual budgets for their ongoing activities.
  • Conduct budget analyses and clearly communicate any potential financial issues and their impact on the project to the Chief of Party, Regional Program Director and HQ management teams in a timely and transparent manner.
  • Identify and lead budget realignment efforts, if necessary.
  • Ensure compliance with all Land O’Lakes and donor financial and operational policies.
  • Provide training and direct supervision to the Project Operations manager and the Accounting team, including providing performance feedback throughout the year.
  • Assist the Chief of Party in limiting financial risk to the program and Land O'Lakes.
  • Review all procurements before payments are made to ensure Land O’Lakes and donor policies and procedures were followed.
  • Maintain strong internal control environment to safeguard organization assets.
  • Coordinate all necessary audits, statutory requirements, and financial enquiries from USDA, the Government of Kenya and HQ; including tax reporting as required by local law.
  • Ensure registration requirements are met each year and registration renewal is documented.
  • Any other duties as may be assigned from time to time.

Reporting & Supervision:

This position reports to the Chief of Party and supervises 2-4 positions

Required Skills and Qualifications:

  • A Master’s degree in Accounting/Auditing/Business Administration
  • Accounting certification(s)
  • Minimum 10 years relevant experience in an international development organization in a similar position
  • Accounting software user experience
  • Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint,
  • Previous experience in managing U.S. Government grants, agreements, and/or contracts
  • Excellent inter-personal skills managing people in complex projects while under tight deadline schedules.
  • Professional proficiency in the English language

Desired Skills and Qualifications:

  • Prior working experience with CostPoint Accounting system will be an added advantage
  • A self-starter who is able to work with minimum supervision

How to apply:

https://lol.avature.net/Careers/JobDetail/Kenya-Finance-Director-Kenya-Irrigation-Project/1187

Kenya: Temporary Audit & Compliance Officer -Re-advertisement

Organization: CARE
Country: Kenya
Closing date: 09 Mar 2018

ROLE PURPOSE:

The Audit, Risk & Compliance function supports CARE Somalia/ Somaliland and its management by evaluating the adequacy and effectiveness of the governance, risk management, control and oversight systems in place.

The role holder will be part of a team delivering high quality, outcomes-focussed internal audit assignments, reviews, investigations and other work assigned to them to meet agreed professional standards and stakeholder expectations, on time and within budget.

He/She will also be expected to maintain strong professional relationships with their team and auditees, ensuring that they keep up-to-date with changes and events that have a significant impact on the risk profile of actual as well as potential assignments.

SCOPE OF ROLE:

Reports to: Audit, Risk & Compliance Manager

Budget Responsibilities: None directly, but will be instrumental audits are delivered on budget.

Role Dimensions:

Staff are expected to:

· Travel and deliver audits across the whole Country Office programming portfolio, unless travel is restricted by the organisation. Work to the annual timetable for audits, rather than the timetable of their home base office. By this it’s meant that staff may be required to work on a particular festival or holiday and a day offered in lieu.

KEY AREAS OF ACCOUNTABILITY :

R1: work with the Audit & Compliance Manager and Senior Audit & Compliance Officer as required, to deliver on audit assignments;

R2: in interacting with ‘clients’, present a positive face of Internal Audit & Compliance Unit and aim to build strong relationships both through effective collaboration, and the delivery of first-class results;

R3: work to a defined internal audit methodology, and meet the expectations of senior auditor and manager in delivering high quality internal audit work;

R4: promote ‘horizontal learning’ opportunities, ensuring that learning is identified and that good practice is shared actively operations/ regions/programmes visited;

R5: participate in workshops and presentations as required by the organisation ;

R6: contribute to systems development work within CARE International, helping provide sound advice regarding appropriate levels of internal control & oversight, and facilitating the effective management of risk ; and,

R7: Maintain up-to-date knowledge of audit tools and CARE's operations, operating environment.

BEHAVIOURS (CARE values in Practice)

Respect:

· Affirms the dignity, potential and contribution of participants, donors, partners and staff.

· values diversity, sees it as a source of competitive strength

Integrity:

· honest, encourages openness and transparency; demonstrates highest levels of integrity

· holds themselves accountable for making decisions, managing resources efficiently, and being a real ambassador Audit, Risk & Compliance Unit;

· foster a culture of accountability across the organisation through their internal audit work

Commitment:

· An active listener, approachable

· Works closely with all parties, working clearly towards finding practical and effective solutions to complex problems

Excellence:

· sets ambitious and challenging goals for both themselves and their team, bringing out the best in the team, and playing an active role in development – their own as well as the team’s motivates others in furthering the vision for CARE.

QUALIFICATIONS

  • University degree in Accounting
  • be a qualified internal auditor (IIA) or accountant (CPA, ACCA) or equivalent;

OR Bachelor’s degree in accounting and extensive internal audit experience in a reputable INGO or audit firm.

EXPERIENCE AND SKILLS

Essential

· Detail-orientated, and is committed to undertaking work in a logical and disciplined manner, in line with the prescribed methodology

· Able to complete multiple projects, with conflicting priorities, on a timely basis

· Have strong experience in producing high quality effective written communication e.g. reports, in English

· Communicating and sharing ideas and information – able to present findings and recommendation and express opinions confidently;

· Planning and organizing – able to define work goals and objectives; develop and execute work plans; and contribute to the achievement of work group objectives;

· Willing to undertake high amount of travel and work with minimum supervision under difficult conditions;

· Strong cultural awareness and be able to work well in an international environment with people from diverse backgrounds and cultures; and

· Committed to CARE International’s values.

Desirable

· At least 3 years audit experience in an INGO or in a reputable commercial/public sector international organisation;

· Experience of grant requirements of major donors such as USAID, EC/ECHO, DfID and the UN

· Financial analysis aptitude

· Experience of computerised financial systems.

. Ability to speak in Somali will have an added advantage.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

How to apply:

How to Apply:

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to recruitsom@care.org by March 9, 2018. Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.

Kenya: Junior Accountant- national contract

Organization: Fondazione L'Albero della Vita
Country: Kenya
Closing date: 16 Mar 2018

Organizational Profile

Fondazione L’Albero Della Vita Onlus (FADV) is an international development organization headquartered in Milan – Italy. Since 2006, FADV is operating with the primary objective to promote and protect children basic rights along with improving the quality of living conditions of the marginalized people, with special emphasis on children and women.

Job Title:** Junior Accountant, full time – national contract

Supervisor: Finance Officer

Duty station:** Nairobi, FADV office, with field missions if needed in other counties

Starting date:** April 2018

Duration of the assignment:** 12 months, extensible, with 3 months’ probation

Deadline for application: 16th March 2018

Role and Responsibilities:

· Process financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents.

· Maintain accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported.

· Review request for payment to ensure data is reconciled with financial management system.

· Maintain, monitor and record all financial services related to payments, fund transfers, partners and projects including accounts prepaid, payable, receivable, payrolls, accrual properly following FADV’s policies and procedures.

· Maintain all payment vouchers, accounting logbooks and supporting documents.

· Ensure accuracy of accounting entries and adequacy of supporting documents.

· Prepare the monthly payroll and generate the payroll and payroll by-products (deductions) reports.

· Ensure compliance on submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.)

· Prepare Bank reconciliations and submit for review and approval by the 5th day of every month

· Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines.

· Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero della Vita.

· Support the preparation and update of the inventories.

· Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers.

· Participate in the audit process

· Any other duty as required by the line manager commensurate with the post.

Level of studies:

· Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or Certified Public Accountant (CPA) part 3 or any other equivalent and relevant qualification from a recognized institution.

· Evidence of proficiency and knowledge in Computer Applications (Ms office and accounting packages).

Experience:

· At least 2 years of work experience in finance or accounting.

· Good understanding of financial and accounting policies, standards and associated regulatory issues;

· Work experience with community development projects, INGOs and/or AICS (Italian Agency for Development Cooperation, previously Maeci) funded projects would be an advantage.

Skills:

· Good communication skills (both written and oral) in English.

· Working knowledge of accounting software (ability to use English language software).

· Competent in Microsoft Word and Excel.

· Good analytical and organizational skills, attention to detail and determination to meet deadlines.

Other:

· Honesty and strong ethics are required in order to be successful in this position.

· Ability to work independently and as part of a team.

· Demonstrated capacity and willingness to learn – open to learning new ways of doing things.

· Professional attitude towards work.

· Pro-active and results oriented.

· Flexible and adaptable in working with an up-and-coming not-for-profit organization.

· Confidentiality – Employees must sign a confidentiality agreement and may not share organizational materials without the express written permission from a supervisor.

· Respect – FADV aims to always show respect and appreciation for our team members and they ask all staff to show the same respect for FADV staff, board members, Partners and all.

How to apply:

Application (Cover letter and CV with two references) should be submitted to: finance.kenya@alberodellavita.org, CC coordination.kenya@alberodellavita.org specifying in the subject “Application for Junior Accountant Kenya”

Current salary and expected salary should be included in the cover letter.

Do not attach in this phase ID documents, school or university certificates, or any other unrequested document.

Applications received after the deadline will not be considered.

Please note that only short-listed candidates will be contacted.

Kenya: Archives Assistant (GS-4), (Nairobi), Deadline:23 February 2018

Organization: UN Human Settlements Program
Country: Kenya
Closing date: 23 Feb 2018

Download PDF Version

VACANCY ANNOUNCEMENT
Issued on 14 February 2018

ORGANIZATIONAL LOCATION: UN-Habitat

DUTY STATION: Nairobi

FUNCTIONAL TITLE: Archives Assistant (GS-4)

DURATION: Two Years

CLOSING DATE: 23 February 2018

BACKGROUND
UN-Habitat Archives and Records Management Programme ensures proper record keeping system and archiving of documents to support institutional memory and encourage organization learning, with the major objective of ensuring timely provision of information to support decision making.

RESPONSIBILITES

  1. Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members;
  2. Arrange and assist with transfers of records from offices to the Record center, and provide retrieval services for Staff.
  3. Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
  4. Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage; ensuring proper preparation of background information.
  5. Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
  6. Create and maintain manual accession register for transferred records to support of reference, archival arrangement and descriptions.
  7. Participate in the appraisal and processing of legacy record according to identified records groups and series, and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
  8. Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
  9. Coordinate the delivery of correspondences from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
  10. Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
  11. Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required
  12. Undertake any other duty as assigned by the Head of Division or Unit **

COMPETENCIES

Professionalism: Knowledge of electronic record-keeping, relevant information systems and ability to manage records life cycle. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: -Speaks and writes clearly and effectively;-Listens to others, correctly interprets messages from others and responds appropriately;-Asks questions to clarify, and exhibits interest in having two-way communication;-Tailors language, tone, style and format to match the audience;-Demonstrates openness in sharing information and keeping people informed
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness; Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

EDUCATION

Completion of secondary level education. A Diploma or post-Secondary training in Archives and Records Management or a related Information Management field desired.

QUALIFICATION

Five years progressive experience in the field of Archives Administration and Records management, including managing records life-cycle in both paper and electronic format.
Experience of using computer technology is required.

LANGUAGE SKILLS
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.

OTHER SKILLS
Familiarity with Electronic Records and Archives Management Systems.

ADDITIONAL REQUIREMENTS
Applicants may have to sit the Global General Services Test (GGST) as per OHRM instructions. **

REMUNERATION
See UN website http://www.un.org/Depts/OHRM/salaries_allowances/index.html

How to apply:

Applications should include:
• Cover memo (maximum 1 page)
• CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
• The PHP should be attached to the application as a PDF file.
• Summary CV (maximum 2 pages), indicating the following information:

  1. Educational Background (incl. dates)
  2. Professional Experience (assignments, tasks, achievements, duration by years/ months)
  3. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)
  4. Expertise and preferences regarding location of potential assignments
  5. Expectations regarding remuneration
    • Cover memo (maximum 1 page)

Please also be advised that since April 15th 2010, applicants for consultancies must be part of the
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org

All applications should be submitted to: Joseph Gichuki via email at Joseph.Gichuki@un.org

Deadline for applications: 23 February 2018

UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org

**

Kenya: Temporary Audit & Compliance Officer

Organization: CARE
Country: Kenya
Closing date: 27 Feb 2018

ROLE PURPOSE:

The Audit, Risk & Compliance function supports CARE Somalia/ Somaliland and its management by evaluating the adequacy and effectiveness of the governance, risk management, control and oversight systems in place.

The role holder will be part of a team delivering high quality, outcomes-focussed internal audit assignments, reviews, investigations and other work assigned to them to meet agreed professional standards and stakeholder expectations, on time and within budget.

He/She will also be expected to maintain strong professional relationships with their team and auditees, ensuring that they keep up-to-date with changes and events that have a significant impact on the risk profile of actual as well as potential assignments.

SCOPE OF ROLE:

Reports to: Audit, Risk & Compliance Manager

Budget Responsibilities: None directly, but will be instrumental audits are delivered on budget.

Role Dimensions:

Staff are expected to:

  • travel and deliver audits across the whole Country Office programming portfolio, unless travel is restricted by the organisation.

  • work to the annual timetable for audits, rather than the timetable of their home base office. By this it’s meant that staff may be required to work on a particular festival or holiday and a day offered in lieu.

KEY AREAS OF ACCOUNTABILITY :

R1: work with the Audit & Compliance Manager and Senior Audit & Compliance Officer as required, to deliver on audit assignments;

R2: in interacting with ‘clients’, present a positive face of Internal Audit & Compliance Unit and aim to build strong relationships both through effective collaboration, and the delivery of first-class results;

R3: work to a defined internal audit methodology, and meet the expectations of senior auditor and manager in delivering high quality internal audit work;

R4: promote ‘horizontal learning’ opportunities, ensuring that learning is identified and that good practice is shared actively operations/ regions/programmes visited;

R5: participate in workshops and presentations as required by the organisation ;

R6: contribute to systems development work within CARE International, helping provide sound advice regarding appropriate levels of internal control & oversight, and facilitating the effective management of risk ; and,

R7: Maintain up-to-date knowledge of audit tools and CARE's operations, operating environment.

BEHAVIOURS (CARE values in Practice)

Respect:

· Affirms the dignity, potential and contribution of participants, donors, partners and staff.

· values diversity, sees it as a source of competitive strength

Integrity:

· honest, encourages openness and transparency; demonstrates highest levels of integrity

· holds themselves accountable for making decisions, managing resources efficiently, and being a real ambassador Audit, Risk & Compliance Unit;

· foster a culture of accountability across the organisation through their internal audit work

Commitment:

· An active listener, approachable

· Works closely with all parties, working clearly towards finding practical and effective solutions to complex problems

Excellence:

· sets ambitious and challenging goals for both themselves and their team, bringing out the best in the team, and playing an active role in development – their own as well as the team’s

· motivates others in furthering the vision for CARE

QUALIFICATIONS

  • University degree in Accounting
  • be a qualified internal auditor (IIA) or accountant (CPA, ACCA) or equivalent;

OR

  • Bachelor’s degree in accounting and extensive internal audit experience in a reputable INGO or audit firm.

EXPERIENCE AND SKILLS

Essential

· detail-orientated, and is committed to undertaking work in a logical and disciplined manner, in line with the prescribed methodology

· able to complete multiple projects, with conflicting priorities, on a timely basis

· have strong experience in producing high quality effective written communication e.g. reports, in English

· Communicating and sharing ideas and information – able to present findings and recommendation and express opinions confidently;

· Planning and organizing – able to define work goals and objectives; develop and execute work plans; and contribute to the achievement of work group objectives;

· willing to undertake high amount of travel and work with minimum supervision under difficult conditions;

. Ability to communicate effectively in Somali language;

· a strong cultural awareness and be able to work well in an international environment with people from diverse backgrounds and cultures; and

· committed to CARE International’s values.

Desirable

· at least 3 years audit experience in an INGO or in a reputable commercial/public sector international organisation;

· experience of grant requirements of major donors such as USAID, EC/ECHO, DfID and the UN

· financial analysis aptitude

· experience of computerised financial systems

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. o

How to apply:

How to Apply

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to recruit@som.care.org by February 27, 2018. Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse

Kenya: FINANCE OFFICER (REF: ACT/FO/03/2018) RE-ADVERTISEMENT

Organization: Act Change Transform
Country: Kenya
Closing date: 09 Feb 2018

(Those who had applied for this position do not need to re-apply)

FINANCE OFFICER (Ref: ACT/FO/03/2018):

Act Change Transform (Act!) is a local Non-Governmental Organization whose mission is to facilitate the empowerment of marginalized people and communities in Kenya and neighboring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision making processes. Act! does this through implementing partners, offering them capacity development, management of grants so that value for money is achieved and providing strategic leadership in national advocacy for the benefit of women, youth, people with disabilities and other marginalized communities.

1.0 Job Summary

The Finance Officer will be responsible for management requirements by ensuring proper recording of project expense, advances and liquidations in the financial management system while ensuring proper compliance with all donor regulations.

2.0 Key Responsibilities

Specifically, the Finance Officer will be responsible for but not limited to:

  • Treasury management, Project book keeping, Bank reconciliations and financial reporting as per organizational guidelines.
  • Ensure timely preparation of pipeline and budget variance reports.
  • Maintaining finance documentation and proper filing systems.
  • Customize and maintain effective financial systems that meet the needs of all stakeholders.
  • Support in preparation of monthly finance plans in consultation with the Finance Manager.
  • Support resource mobilization in development of budgets for proposals.
  • Support the Audits (Program and Organizational).
  • Support capacity building of project partners on best practices in financial management.
  • Support regular site visits to the sub-grantees, as per approved work plans.
  • Support grants team in conducting risk assessment on potential partners, as per set guidelines.
  • Assist in the implementation of security management system and protocols to support Act!s operations field offices.
  • Assist proper liquidation of program expenses while ensuring timely preparation of Donor reports.
  • In collaboration with the driver(s), take full responsibility of day to day management of Office fleet while ensuring that documentation, vehicle insurances, logbooks, fuel consumption and maintenance / servicing protocols are observed at all times.
  • Any other accounting duties as may be assigned from time to time.

3.0 Qualifications, Experience & Personal Requirements

3.1 Academic qualifications

A Bachelors of Commerce Degree (Finance or Accounting option).

3.2 Professional Qualifications

Full professional certification of CPA K or ACCA.

3.3 Experience

At least three years proven experience in a finance related field with sound understanding of NGO Operations especially in a USAID funding environment which would be an added advantage.

3.4 Essential Skills

  • Problem solving skills.
  • Good analytical skills.
  • Excellent organization and coordination skills.
  • Must be result-oriented with ability to work under strict deadlines.
  • Good interpersonal and communication skills.
  • Must be culturally sensitive.
  • Highly proficient in MS Word, Excel, Access, Power-point and the use of Internet for research.

How to apply:

If you meet the requirements as contained in the job description, please submit (1) a detailed and current CV; (2) an application cover letter demonstrating why you qualify for this opportunity, quoting your current/last gross salary and three referees including their most current contact details. All applications should be submitted electronically to hr.admin@act.or.ke quoting the reference number (ACT/FO/03/2018).

Deadline for applications submission is 12:00 noon Friday 9th February 2018

Act! is an equal opportunity employer with zero tolerance to corruption.

Kenya: Finance and Administration Officer-Mandera

Organization: ACTED
Country: Kenya
Closing date: 14 Feb 2018

Position: Finance & Administration Officer

Department: FINANCE_ADMIN_HR

Direct hierarchy: Area Coordinator/OIC_Mandera

Contract Duration: Six Months (with possible extension)

Location: Mandera, Kenya.

Starting date: February 2018

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Mandera.

Position Profile

This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.

Duties and Responsibilities

Finance/ Administration

· Supervise and report on the financial flow (cash forecast) required in the office

· Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

· Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.

· Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.

· Send on a monthly basis the documentation in order to the capital office with the cashier’s help.

· Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;

· Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.

· Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.

· Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.

· Ensure valid contracts of staff at the base level are kept up to date

· Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.

· Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.

· Organize staff induction, management of appraisals with the line managers at the base level.

· Control and supervise the filing of staff personal folders.

Qualifications/Skills Required

· Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

· A minimum of three years relevant experience, preferably in a similar position in an NGO.

· Deep and clear understanding of humanitarian principles and activities.

· Sound understanding/experience in financial processing and management

· Excellent skills in Microsoft Word, Outlook, and Excel.

· Strong organizational skills and meticulous attention to detail.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· High level of integrity and honesty.

· Fluency in Somali language

How to apply:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter as a single document (with the cover letter being on the first page and the CV starting on the second page), with the subject line; ‘Application for Finance & Admin Officer Mandera’ to kenya.jobs@acted.org and received on or before 14th February 2018. Applications sent after the deadline will not be considered.

Please be keen on the application instructions and note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is an Equal Opportunity Employer.

Kenya: Job Title: Finance Officer – Projects (Ref:2018-010)

Organization: Catholic Relief Services
Country: Kenya
Closing date: 30 Jan 2018

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.

CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya programs now support children affected by HIV and community-based efforts to increase household incomes, improve family health and sanitation, and enhance agriculture livelihoods

Job Summary:

You will help coordinate and contribute to the implementation of the projects/grants policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting the project/grant financial transactions by compiling, analyzing, and verifying account information, preparing account entries, and delivering financial reporting services throughout the project/grant life cycle.

Job Responsibilities:

· Carry out partner assessments and monitoring as detailed in the SRFM policy for the assigned partners including preparation of assessment and monitoring reports highlighting capacity building needs or other areas that require management’s attention.

· Review and validate supporting documentation before processing of partner liquidations to ensure all required documents are accurate and complete and authorizations are in place.

· Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.

· Monitor disbursement/receipt schedules, alert relevant project/grant staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.

· Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project/grant staff with decision-making.

· Provide information to project/grant staff, sub recipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.

· Assist program staff in preparation and review of proposal budgets.

· Prepare monthly reports for (statement incomplete)

· Prepare and manage account receivables and payables for both staff and partners ensuring monthly statements are prepared and disseminated monthly.

· Perform assigned treasury project/grant (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.

Typical Background, Experience & Requirements:

Education and Experience

  • B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
  • Minimum of three years experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
  • Knowledge of the relevant public donor regulations preferred.
  • Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software preferred.

Personal Skills

· Excellent analytical skills with ability to detect and report inconsistencies

· Conscientious, accurate and thorough with great attention to detail

· Ethical conduct in accordance with recognized professional and organizational codes of ethics

· Proactive, resourceful, solutions oriented and results-oriented

· Ability to work collaboratively

Required/Desired Foreign Language

Travel Required – 65%

Key Working Relationships:

Supervisory: None

Internal: FM, DFMs, Finance staff, Project Managers and Officers

External: Partners, Partner finance staff, public donors & representatives

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

· Trusting Relationships

· Professional Growth

· Partnership

· Accountability

How to apply:

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by Close of Business Tuesday, January 30, 2018.

Human Resources Manager

Catholic Relief Services – Kenya Program

E-mail : hr@ke.earo.crs.org

Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment

CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation

Kenya: FINANCE AND ADMINISTRATIVE INTERN

Organization: African Virtual University
Country: Kenya
Closing date: 23 Jan 2018

INTRODUCTION

The African Virtual University (AVU) www.avu.org is a Pan African Intergovernmental Organization established by charter with the mandate of significantly increasing access to quality higher education and training through the innovative use of information communication technologies. A Charter, establishing the AVU as an Intergovernmental Organization, has been signed so far by nineteen (19) African Governments ‐ Kenya, Senegal, Mauritania, Mali, Cote d’Ivoire, Tanzania, Mozambique, Democratic Republic of Congo, Benin, Ghana, Republic of Guinea, Burkina Faso, Niger, South Sudan, Sudan, The Gambia, and Guinea‐Bissau. The AVU has its headquarters in Nairobi, Kenya and a Regional office in Dakar Senegal with Host‐Country Agreements and Diplomatic Status with the two governments.

SCOPE OF WORK
The Intern’s responsibilities will be to:

  • Assist in maintaining Petty cash book; completely up to date, including record of reconciliations.
  • Assist in reconciliations of the cash books to the bank statements and GL.
  • Assist in postings into Apogee accounting software.
  • Assist in Preparing withholding tax certificates;
  • Assist in Filing all Finance and Administration documents.
  • Assist in VAT exemption processing
  • From time to time provide support to AVU projects including bulk photocopying, scanning and binding of documents and any other logistical support;
  • The intern shall perform any other duties that may from time to time be assigned by the supervisor.

COMPETENCE, SKILLS AND ATTRIBUTES

  • Must be a mature, respectful and honest person of high integrity that is able to work in a team and make meaningful contributions to the team objective.
  • Good communication and sound report-writing skills will be an added advantage.
  • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
  • Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor.

QUALIFICATIONS

  • Bachelor’s Degree in Commerce, Finance or Accounting option;
  • Qualified CPA part II or equivalent in ACCA;
  • Keen and pays attention to detail;
  • Ability to work well within a team
  • Possess Excel spread sheet and word-processing programs at a highly proficient level;
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
  • Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
  • Must be numerate;
  • Exposure to one or more computerised accounting packages will be an added advantage;
  • The candidate must maintain strict confidentiality in performing the duties of a Finance Intern;
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment. 5.0. MODALITIES OF WORK
    The interns are expected to work from Monday to Friday 9am to 5.30pm.

DURATION

3 months
REPORTING
The interns will report to the Finance Officer and will work closely with the Finance Assistant.

How to apply:

The African Virtual University (AVU) www.avu.org is an equal opportunity employer

The successful candidates will be appointed for an initial 3 months. This position is based at AVU offices in Nairobi, Kenya.

Application must include an application letter highlighting suitability for the position and detailed curriculum vitae with: a telephone number; email; and names with contact addresses of three professional references.

Applications should be sent to job@avu.org and must have FINANCE AND ADMINISTATIVE INTERN as the email subject

The closing date for this application is January 23rd at 18:00 East African Time (UTC/GMT + 3).

Note: ONLY shortlisted candidates will be contacted