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Kenya: REACH Assessment Officer-Nairobi.

Organization: ACTED
Country: Kenya
Closing date: 07 Sep 2018

Department: REACH

Position: REACH Assessment Officer

Direct Hierarchy: REACH Country Focal Point

Contract duration: 6 Months

Location: Nairobi, Kenya

Starting Date: September 2018

BACKGROUND

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

Context / Country

REACH Somalia established its presence in Somalia in 2012, partnering with UN-OCHA and the cluster system. Its aim was to provide surge capacity and technical support contributing to the formulation of countrywide needs analysis and response strategies.

REACH Somalia stemmed on the focus of geographic identification of internally displaced peoples (IDPs) living in settlements through collecting a core baseline of household specific information focused on the shelter, WASH and education sectors that enables the preparation of situational and gap analyses; thus enabling better planning, coordination and traceability of aid. The team has quickly expanded its connectivity to other clusters (namely Food Security) and the overall coordination mechanism of OCHA.

The project coordinates its actions through the cluster system to define locations for assessment and mapping activities working through a large network of local partners operational in each assessment region. To date the project has mapped IDP settlements in Doolow, Mogadishu, Baidoa, Kismayo, North Galkayo, Hargeisa, Burao, Bossasso, Qardho and Garowe

Assignment

Under the supervision of the REACH Country Coordinator, the REACH Assessment Officer is responsible for the management and implementation of all REACH assessments in country, including their preparation, implementation and follow-up, if relevant. S/he will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of REACH in country and region.

Functions

Under the supervision of REACH Country Focal Point, the REACH Assessment Officer shall be responsible for:

· Designing and implementing REACH assessment strategy and methodology and corresponding analytical frameworks;

· Provide information management support through in-depth data analysis, technical training development, macro development, IM platform management, and/or geo-referencing, when possible.

· Ensuring the writing of timely and accurate assessment reports and factsheets with integration of cluster and/or partner feedback;

· Manage project timeframes and assessment schedules and work with field staff to design and implement REACH assessment procedures;

· Supporting the development/revision of assessment/programme strategies, reports or new proposals;

· Liaising with programme staff of other ACTED departments to ensure close coordination is maintained;

· Under the supervision of REACH Country Focal Point, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;

· Coordinate timely and accurate reporting to REACH Country Focal Point

· Managing of REACH assessment field staff to ensure a smooth and timely implementation of activities;

· Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives;

· Coordinating and ensuring timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets and ensuring that all collected data are geo-referenced.

I. Reporting

The REACH Assessment Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats. S/he will liaise with the REACH GIS/Database (DB) team in order to represent data, as relevant.

The REACH Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors. S/he must ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information. S/he will ensure that assessment reports contribute to aid coordination and planning and add to the general base of field knowledge in the country for all organizations working in the areas.

S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.

II. Representation

The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and Implementing Partners (IPs). S/he will coordinate timely and accurate field-level information, when needed, and support Nairobi-level dissemination activities. The REACH Assessment Officer should be well-versed in the Somalia context, project activities and outcomes. More generally, the REACH Assessment Officer is expected to have well developed communication skills to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors

Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country. This specifically will include liaising with external partners to identify potential for data sets to be integrated into existing databases and mapped to support the coordination of the broader humanitarian community.

The REACH Assessment Officer will further represent ACTED/REACH vis-a-vis current and potential donors and communicate relevant information to the ACTED Project Development Officer and Country Director. S/he will participate in inter-NGO meetings and those of UN agencies and any other relevant inter-governmental institutions at the national or provincial level.

III. Project Support and Coordination

· Objective 3.1: Management of assessments process

The REACH Assessment Officer is responsible for contributing to the implementation of assessment projects, providing support to the development of assessment, database and GIS tools with the REACH team. This will specifically include, with the GIS/DB team, designing of data collection tools (household surveys, focus groups, and more); development or review of databases, and; contributing to GIS data collection procedures.

The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles. S/he will manage the planning, implementation, and follow-up of all REACH and projects specific assessment activities conducted in country. In operations in which REACH is a project component of a wider ACTED intervention, the REACH Liaison Officer is required to contribute to the preparation and follow up of the Project Management Framework and ensure that activities are properly coordinated and implemented as per the Project Cycle Management.

The REACH Assessment Officer may need to support logistics, financial, administration and HR processes directly related to REACH and liaise accordingly with the relevant ACTED counterpart. S/he is directly responsible for the implementation of proper ACTED FLAT procedures in all REACH interventions.

· Objective 3.2: Implementation

The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures. The REACH Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. S/he will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.

IV. Overall Coordination

The REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.

The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.

Accountability to Communities and Beneficiaries

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.

Qualifications/Skills Required

· Excellent academic qualifications including a Masters Degree in relevant Discipline

· 5 years of relevant working experience in humanitarian settings;

· Experience managing large data collection teams;

· Experience developing assessment methodology and analytical frameworks;

· Excellent communication and drafting skills for effective reporting;

· Excellent team management skills;

· Ability to operate in a cross-cultural environment requiring flexibility;

· Familiarity with the aid system, and understanding of donor and governmental requirements;

· Prior knowledge of the region an asset

· Ability to operation Microsoft Word, Excel and Data visualization and analysis software.

· Fluency in English required

· Excellent analytical skills;

· Ability to work independently

How to apply:

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 7th September 2018 with the subject line “ASSESSMENT OFFICER NAIROBI” Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. CVs will be shortlisted on an on-going basis.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments. ACTED is an Equal Opportunity Employer.

Kenya: REACH FIELD OFFICER, DADAAB, KENYA.

Organization: REACH Initiative
Country: Kenya
Closing date: 12 Apr 2018

Background on IMPACT and REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

We are currently looking for a REACH Field Officer to support our activities in Dadaab.

Department: REACH

Position: REACH Field Officer

Contract duration: 11 months

Location: Dadaab, Kenya

Starting Date: April 2018

Country Profile

REACH, has been working in Kenya and regionally supporting inter-agency information management and assessment capacity since 2012. In 2012-2016 REACH supported the development of an early warning monitoring system through training of monitors and support to county analysts for the National Drought Management Authority (NDMA). In 2017, REACH has supported the collection of information in Dadaab refugee camp and in border areas through technical support and assessment coordination services to NRC and its partner the Refugee Consortium of Kenya (RCK).

In 2018, REACH operations in Dadaab are specifically designed to support inter-agency response and synergies through shared information exchange. Camp assessment activities will be integrated into information management systems in Dadaab refugee camp, specifically in support of UNHCR camp management

Position Profile

Under the supervision of the REACH Country Coordinator and the REACH Assessment officer, the REACH Field Officer is responsible for the management and implementation of REACH assessments in Dadaab.

The REACH Field Officer shall be responsible for:

Ø Assessment Preparation and Training;

o Undertake travel and conduct preliminary planning missions in assessment sites

o In coordination with the REACH Field Specialist prepare all details related to data collection (field schedule, daily collection quote, logistics and administration) according to specified methodology

o Coordinate and plan assessment team training.

o Facilitate sessions of the assessment training.

Ø Data collection

o Provide regular support to the REACH collection team leaders

o Follow all guidance from REACH Country Coordinator and REACH Assessment officer while in the field; ask questions when necessary

o Accompany all data collectors in the field and ensure accurate data collection as specified in the methodology.

o Ensure care of all REACH inventory including daily check of assessment mobile phones

Ø Data Validation

o Download all data from the mobile phones at the end of each data collection day

o Spot-check online database for accuracy at the end of each day; question team leaders about any inaccuracies observed and review in daily team debriefs.

o Is manual data is used spot-check data entries against hard copy surveys for accuracy daily

o Perform data cleaning at the end of each assessment day

Ø Reporting

o Prepare final assessment reports including lessons learned, incidents and timeframe

o Assist in preparation of assessment factsheets and consolidated reports.

Ø External Coordination

o Coordinate field operations with participating agencies

o Coordination with local authorities and agencies

o Report regularly to agency focal points about assessment progress and any changes to the plans

o Prepare and dissemination assessment results and presentations in relevant coordination forums and meetings

Ø Internal Coordination

o Daily reports / updates on work activities and outreach completed sent by email or verbally via phone;

o Weekly situation analysis (context, activities completed, plans for next week, etc.)

o Monthly REACH activity report noting activities completed against REACH strategy and objectives;

Requirements

· Undergraduate degree or higher diploma in statistics, development studies or other related fields will be an added advantage

· Excellent analytical skills of qualitative, quantitative and geo-spatial data

· Experience using ODK for quantitative data collection, or the ability to rapidly master the process

· 3 years of relevant working experience in humanitarian settings a benefit;

· Excellent communication and drafting skills for effective reporting;

· Excellent team management skills;

· Flexibility and willingness to travel;

· Familiarity with the aid system, and understanding of donor and governmental requirements;

· Somali Language required, English an advantage

· Prior experience working in IDP/refugee displacement locations an added advantage

· Ability to operation Microsoft Word, Excel and Project Management Software.

· Prior experience of mobile data collection tools

· Ability to operate qualitative data analysis

· Ability to work independently.

How to apply:

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae as a single document (the cover letter should be on the first page and the CV should start on the second page) detailing three work related referees and contacts to kenya.jobs@acted.org with the subject; “**REACH Field Officer- Dadaab”** and received on or before 5.00PM on 12th April 2018.

For more information, please visit (www.impact-initiatives.org)

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind.

ACTED is an Equal Opportunity Employer.

Kenya: Finance and Administration Officer-Mandera

Organization: ACTED
Country: Kenya
Closing date: 14 Feb 2018

Position: Finance & Administration Officer

Department: FINANCE_ADMIN_HR

Direct hierarchy: Area Coordinator/OIC_Mandera

Contract Duration: Six Months (with possible extension)

Location: Mandera, Kenya.

Starting date: February 2018

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Mandera.

Position Profile

This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.

Duties and Responsibilities

Finance/ Administration

· Supervise and report on the financial flow (cash forecast) required in the office

· Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

· Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.

· Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.

· Send on a monthly basis the documentation in order to the capital office with the cashier’s help.

· Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;

· Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.

· Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.

· Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.

· Ensure valid contracts of staff at the base level are kept up to date

· Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.

· Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.

· Organize staff induction, management of appraisals with the line managers at the base level.

· Control and supervise the filing of staff personal folders.

Qualifications/Skills Required

· Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

· A minimum of three years relevant experience, preferably in a similar position in an NGO.

· Deep and clear understanding of humanitarian principles and activities.

· Sound understanding/experience in financial processing and management

· Excellent skills in Microsoft Word, Outlook, and Excel.

· Strong organizational skills and meticulous attention to detail.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· High level of integrity and honesty.

· Fluency in Somali language

How to apply:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter as a single document (with the cover letter being on the first page and the CV starting on the second page), with the subject line; ‘Application for Finance & Admin Officer Mandera’ to kenya.jobs@acted.org and received on or before 14th February 2018. Applications sent after the deadline will not be considered.

Please be keen on the application instructions and note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is an Equal Opportunity Employer.

Kenya: Compliance and Finance Intern

Organization: ACTED
Country: Kenya
Closing date: 19 Jan 2018

Position: Compliance and Finance Intern

Department: Finance / Compliance**

Direct hierarchy: Compliance Manager / Finance Officer

Contract Duration: 6 Months

Location: Nairobi Kenya.

Starting date: January 2018

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Nairobi Kenya.

I. Main objective:

The main objective of the Compliance and Finance intern is to assist the ACTED Nairobi Compliance and Finance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.

Under the Compliance Department they will be mostly in charge of preparing internal and external audit

Under the Finance Department they will be mostly in charge of the daily accounting management

II. Responsibilities:

Finance/ Administration

  • Reporting on the debt follow-up and contract follow-up to the finance Officer
  • Collecting the information on cash disbursement for the Nairobi Office
  • Assisting performing the petty cash management
  • Assisting elaborating the cash book for Nairobi

  • Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

  • Checking the finance documentation (expenses, advances….)

  • Preparing the finance voucher

  • Filling the voucher when necessary

  • Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

Compliance: FLAT internal procedures

  • Assisting on a monthly basis the FLA-01 and help on the filling of the documentation per project per category.
  • Assisting on a monthly basis the FLA-02 to ensure the accountability of the folders.
  • Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
  • Checking the FLAT folder to ensure they are complete.

Compliance: Audit preparation

  • Assisting the compliance manager and officer to prepare the upcoming external audit.
  • Assisting the compliance manager and officer to perform internal audit when requested
  • Implement the recommendation highlighted by the compliance manager of external auditors.
  • Any other duty as may be requested by your supervisor.

Others

  • Upon request, travelling to base with a manager to participate on field mission.

IV. Subordination:

The employee works under the functional subordination of the Compliance Manager and the Finance Officer.

The global supervision will be in accordance with the Country Finance Manager

Qualifications/Skills Required

· Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

· A minimum of three years relevant experience, preferably in a similar position in an NGO.

· Deep and clear understanding of humanitarian principles and activities.

· Sound understanding/experience in financial processing and management

· Excellent skills in Microsoft Word, Outlook, and Excel.

· Strong organizational skills and meticulous attention to detail.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· High level of integrity and honesty.

· Fluency in Somali language is an added advantage

How to apply:

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to kenya.jobs@acted.org and received on or before 19th January 2018. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Kenya: Country AME Manager

Organization: ACTED
Country: Kenya
Closing date: 12 Jan 2018

Position: Country AME Manager

Department: Appraisal, Monitoring & Evaluation Unit (AMEU)**

Direct hierarchy: Country Director

Contract Type: Fixed

Location: Nairobi Kenya.

Starting date: January 2018

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Nairobi Kenya.

AMEU ROLE:

AMEU is an independent unit dedicated to improving the relevance, quality and accountability of ACTED’s programmes by facilitating Project Cycle Management and conducting research and assessments to inform and influence policy and practice. By actively promoting research, learning and the implementation of best practices, AMEU aims to promote commitment to quality within ACTED.

Specifically AMEU supports the effective design and implementation of ACTED’s interventions by:

  • conducting research and project-related assessments;
  • developing and promoting the use of information and data management systems;
  • facilitating information-sharing and the translation of lessons learned into improved practice;
  • Ensuring that research is effectively linked to good programme design and implementation in order to bring about changes in policy and practice.
  • Ensuring a functional complaints response and feedback mechanism to promote programme related accountability
  • Supporting in proposal development and programme quality and accountability

Main Objective

AME Manager’s main role is to directly manage all AMEU Team in the field bases in order to ensure effective implementation of all AME functions at the field level. With the support of the Country Director,s/he will also oversee design and implementation of all appraisal, monitoring and evaluation (AME) functions for the mission program.

II. Responsibilities:

Oversee the AMEU Department in Somalia

  • Ensure the independence, neutrality and quality of work of the AMEU department activities in Somalia, including advising on strategy, problem solving and reporting issues.
  • Direct management of all field based AMEU teams (Officers or AMEU field focal points and Accountability officers) and indirect line management of AMEU assistants.
  • Management of workplans, daily follow ups, AMEU Team outputs and inputs to as needed to proposal ad project development with the PDD team.
  • Support the delivery of finalized high quality AME related reports
  • Collaboration with the finance, human resource and logistics teams for AMEU department needs and monthly planning of activities.

Development of AME project monitoring and evaluation plans, data collection tools and methodologies

  • Design AME methodologies, terms of reference (TORs) and data collection tools to monitoring progress and outcomes of ACTEDs projects (including for verification of beneficiaries, baseline surveys, needs assessments, monitoring and project evaluations);
  • Ensure that monitoring and evaluation activities are in-line with expected project goals, objectives and measure the defined indicators;
  • Collaborate with Field Coordination, Programme Development Department and Implementing Partners to design logical frameworks and indicator collection plans;
  • Work closely with the GIS team, Programme Development Department and Implementing Partners in order to provide useful information for mapping and project reporting, as necessary;
  • Liaise with partner/collaborating organizations for AME activities, as required.

·

Facilitate the collection of accurate, reliable and useful data for project implementation and development**

  • Plan and conduct field-level data collection, at different stages of the project to support project cycle management;
  • Ensure that monitoring activities are based on project indicators to ensure that the project meets its goals and objectives;
  • Conduct pre-testing and provide critical feedback and modifications of the design and provide translation of these tools and methodologies where necessary.
  • Develop and conduct training for AMEU staff and enumerators to implement activities effectively, including training on objectives, methods and tools required for AMEU activities;
  • Provide field supervision and plan logistical arrangements for conducting AMEU activities;
  • Communicate regularly to the AMEU Team on the implementation progress of field missions;
  • Ensure accurate/reliable information is collected by checking questionnaires and ensuring all team members are clear on the TOR and methods used;
  • Conduct data collection using qualitative and quantitative methods and secondary data (reports, government statistics etc);
  • Supervision of data entry and conduct data checking/cleaning for quantitative and qualitative data when necessary;
  • Ensure that AMEU information is stored and managed effectively and confidentiality is maintained in accordance with ACTED procedures.

Coordinate with the ACTED Data Analyst on quantitative and qualitative analysis and write timely and useful reports for programme development, management and implementation

  • Coordinate the analysis of quantitative data, including preparing cross-tabulations, graphs and statistical analysis when required;
  • Conduct qualitative analysis including writing up field-notes and use different methods to improve programme implementation, such as SWOT analysis, Problem-Solution tree, etc.
  • Facilitate field team debriefing sessions;
  • Write AME reports and memos on AME activities in English;
  • Facilitate quick and accurate reporting of monitoring result to ensure that ACTED, donors and other organizations can build upon successes and lessons learnt during the programme.

Management of AME team in Somalia and external relationships under his/her responsibility

  • Frequently communicate with Capital AMEU Officers on most matters, keeping the CD informed;
  • Daily supervision of AME team including development of work plans;
  • Manage the AME activities for the mission
  • Support the training of AME staff;
  • Communicate weekly with field AME Team to coordinate monitoring schedules – requiring approval for all technical matters;
  • Communicate daily with respective Heads of Office requiring approval for all administrative, financial and logistical matters;
  • Complete a monthly AME Reports
  • Work with management and support staff to comply with ACTED rules and procedures;
  • Completing any other additional duties and tasks, in accordance with the functions and duties of the AMEU as requested by the line manager

Beneficiary Accountability and Management of Complaints Response Mechanism

  • Responsible for overseeing recording, sharing, following up and consolidating complaints / feedback about ACTED’s interventions, and ensuring community feedback is fed back into the project cycle management.
  • Develop guidelines and provide technical support to the programme team and partners to design, implement, and monitor accountability strategy and mechanisms.
  • Working closely with field program teams, area coordination and AMEU area referent.
  • Providing useful and constructive information to target communities about ACTED’s programmes.
  • Conduct brainstormings, trainings and workshops with program teams on a regular basis, including an orientation at the beginning of each new project, to ensure that they are aware of the processes and procedures of accountability mechanisms.
  • Providing monthly analytical reports and recommendations to programme teams / coordination on the basis of complaints and feedback received from target communities.
  • Ensuring that urgent and sensitive complaints are addressed in a timely and appropriate manner.
  • Ensure the confidentiality of complaints data is respected, and this information is not shared with any irrelevant staff members or external person / organization.

Learning

  • Support the relevant staff in conducting learning reviews as per standards.
  • Support the project team and partners in extracting lessons learnt and good practices, and documenting case studies which demonstrate qualitative and quantitative changes over the period.
  • Organize events in order to share relevant learnings and findings with country team, project teams, partners and stakeholders in appropriate format to ensure the whole programme benefits from and applies the learning.

IV. Subordination:

  • The AME Manager is under the direct supervision and the technical and functional subordination of the Country Director

Qualifications/Skills/Profile Required

  • A masters /Bachelor’s Degree in Sociology, Community Development, WASH, Rural Livelihoods or related field.
  • Extensive experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions. Knowledge and experience of participatory rural appraisal methods an asset.
  • Excellent analytical skills in order to interpret qualitative and quantitative data and discern useful recommendations for programme implementation and development.
  • Statistical analysis and IT skills, including use of SPSS and Excel for data analysis;
  • At least 3 years of work experience in a similar field; former experience with humanitarian organizations is an asset.
  • Good English communications skills (both oral and written) and ability to travel to Kenya and other Somalia bases where ACTED is operational.
  • Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
  • Computer literate and with excellent IT Knowledge.
  • Strong people management and leadership skills.

How to apply:

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to kenya.jobs@acted.org and received on or before 12th January 2018. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Kenya: Kenya : Project Development Intern – Nairobi

Organization: ACTED
Country: Kenya
Closing date: 14 Dec 2017

Reference : PDI/KEN

Department: Program

Contract: Fixed term

Country: Kenya

Duration 6 months

City: Nairobi

Starting date: ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries. More on www.acted.org

Country profile

Country Profile

Number of projects 4

Number of areas 3

Number of national staff 51

Annual budget (EUR) 909 485 €

Number of offices 4

Number of international staff 7

Position context and key challenges

ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post-election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in South-Central Somalia.

In 2015, ACTED has been delivering emergency as well as long term development programming across the Arid and Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and Resilience interventions. Main activities have included strengthening its Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating community and County Early Warning Systems (EWS). A special emphasis has been placed on its work with the County Governments and the National Drought Management Authority (NDMA) in order to improve coordination, financing, information sharing, dissemination and learning on emergency preparedness and response.

In 2015, ACTED’s operations in Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector Resilience programming. ACTED has the capacity to deliver immediate emergency programming and longer term development, incorporating Social Safety Net and Disaster Risk Reduction components. ACTED is a leading player in the delivery of cash transfers programming.

ACTED’s interventions aim to support those districts which are underserved, difficult to access, and display high levels of vulnerability. ACTED is operational in Bay, Gedo and Lower Juba Regions. In some of these areas, ACTED is the only INGO present and therefore high security risks are experienced because of Al Shabab presence.

Position profile

1. Grant Management

1.1 Contract follow-up

a) Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;

b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

1.2. Reporting

a) Participate in and take minutes of kick-off and close out meetings for each project

b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;

c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;

d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;

e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.

f) Address ad hoc requests from donors in liaison with the CD, Programme and support teams.

1.3 Partner Follow-up

a) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

2. Internal Coordination

2.1. Internal Coordination and Communication

a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings

b) Send meeting minutes in a timely manner to HQ;

c) Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.

2.2. Filing

a) File properly contractual project documents both in hard and soft copies;

b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

3. External Communication

a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

4. Fundraising

a. External relations

a) Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;

b) Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;

c) In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;

4.2 Contribution to proposal development

a) Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;

b) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;

c) Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;

4.3 Contracting

Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

Qualifications

  • Postgraduate diploma in international relations/political sciences
  • Excellent English and French writing and communication skills
  • Previous related work experience, w/knowledge of proposal writing and donor relations
  • Ability to work efficiently under pressure
  • Ability to work in an unstable security environment moving
  • Willingness to work and live in often remote areas under basic conditions

Conditions

Field Intern benefits include:

  • 300 USD per month living allowance
  • Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg
  • The provision of medical, repatriation.

How to apply:

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: PDI/KEN

Cook Job Vacancy at ACTED Kenya NGO Offices in Nairobi, Kenya

ACTED Kenya / Somalia
 

Job Opportunity: Cook

Department:

ADMINISTRATION_HR

Direct Hierarchy: Admin / HR Officer
 

Contract duration: Six Months
 

Duty Location: Nairobi
 

Starting Date: October 2017

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. 

 

ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. 

Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. 

Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED Kenya is looking for an experienced self-driven and a self-oriented professional to fill the above mentioned position


 

Job Purpose: The cook prepares food and drinks for staff (and guests if needed).

S/he helps devise new methods of cooking and new menu items.
 

Duties and Responsibilities;

  • Preparation of Food/Drinks
  • Take lead role in preparation of meals for ACTED staff and for guests if needed.
  • Operates various kitchen appliance such as a blender, oven, grill, or stand mixer
  • Estimates expected food consumption and organizes preparation
  • Ensure food stuff and supplies are purchased on time in coordination with relevant departments for approvals.
  • Keep clear purchasing records and submit reports when needed
  • Monitor stock and place orders when there are shortages on a timely manner.
  • In collaboration with staff members, alters dishes based on suggestions or requirements ensuring that s/he accommodates staff with allergies or specific diet concerns.
  • Ensure timely serving of meals and at the right temperatures as well as good presentation.
  • Responsible for cleaning food preparation areas and maintaining a sanitized and orderly environment in the kitchen
  • Any other duty as may be assigned to you by the line manager.

Qualifications

  • A Diploma or a certificate in food & Beverages, Housekeeping or catering or related course.
  • Proven experience in food and beverage preparation
  • Ability to devise new recipes
  • Experience in using cutting tools, cookware and bakeware
  • Knowledge of various cooking procedures and methods (grilling, baking, boiling etc.)
  • Ability to follow all sanitation procedures
  • Ability to work in a team
  • Very good communication skills
  • Excellent physical condition and stamina
  • Must be creative, honest and a positive attitude to the job

Application Procedure:
 

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please Note
 

Only shortlisted candidates will be contacted.
 

ACTED has the right to hire before the stated deadline. 
 

ACTED will at no stage of recruitment process request candidate to make payments of any kind. 

Further, ACTED has not retained any agent in connection with recruitments.
 

ACTED is an Equal Opportunity Employer.

Kenya: Kenya : Camp Coordinator and Camp Management Technical Coordinator – Nairobi

Organization: ACTED
Country: Kenya
Closing date: 10 Nov 2017

Department: Program

Contract: Fixed term

Country: Kenya

Duration 6 months

City: Nairobi

Starting date: ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

Country Profile

Number of projects: 4

Number of areas: 3

Number of national staff: 51

Annual budget (EUR): 909 485€

Number of offices: 4

Number of international staff: 7

Position context and key challenges
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post-election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in South-Central Somalia.
In 2015, ACTED has been delivering emergency as well as long term development programming across the Arid and Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and Resilience interventions. Main activities have included strengthening its Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating community and County Early Warning Systems (EWS). A special emphasis has been placed on its work with the County Governments and the National Drought Management Authority (NDMA) in order to improve coordination, financing, information sharing, dissemination and learning on emergency preparedness and response.
In 2015, ACTED’s operations in Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector Resilience programming. ACTED has the capacity to deliver immediate emergency programming and longer term development, incorporating Social Safety Net and Disaster Risk Reduction components. ACTED is a leading player in the delivery of cash transfers programming.
ACTED’s interventions aim to support those districts which are underserved, difficult to access, and display high levels of vulnerability. ACTED is operational in Bay, Gedo and Lower Juba Regions. In some of these areas, ACTED is the only INGO present and therefore high security risks are experienced because of Al Shabab presence.

Position profile

1. Camp Coordination and Management
1.1. Planning and Strategy Development
a) Ensure collaboration with the relevant CCCM actors in the planning, development of sites, ensuring that site designs support protection and assistance of men, women, boys and girls;
b) Ensure regular site needs assessment and gap analysis are conducted with all CCCM stakeholders in the camps;
c) Map and track “who is doing what, where, when”;
d) Map out the operational requirements for the response within displacement sites, and identify and establish (where necessary) standards and guidelines that facilitate interoperability to ensure that activities are carried out;
e) Develop and update agreed response strategies for the camps, including “exit”/transition strategy for site closures and action plans for the cluster and ensuring that these are adequately reflected in overall country strategies, such as the Consolidated Appeal Process
f) Support Camp Managers to conduct contingency planning based on worst-case and most likely scenarios in terms of population movements;
g) Support the development and maintenance of a coherent CCCM strategy across the camps.
1.2. Technical CCCM Leadership
a) Promote harmonization of approaches and methodologies across the different camp sites by developing and monitoring use of common tools (in close coordination with the CCCM Cluster), as well as creating opportunities for experience sharing and learning;
b) Adapt relevant policies, guidelines and technical standards to the context of the crisi ;
c) Ensure that the responses is in line with existing policy guidance, technical standards and relevant government human rights legal obligations;
d) Provide technical support and capacity building to Camp Managers and other CCCM staff on a regular basis;
e) Disseminate CCCM tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences;
f) Brief Camp Managers about main CCCM issues, and updating them on a regular basis;
1.3. Protection
a) Facilitate the provision of security and law enforcement by the national/local authorities and other relevant actors such as civilian police components of peacekeeping missions, as well as through the establishment of site watch teams (if necessary in cooperation with the national sector lead for protection) in the camps;
b) Organize and facilitate the participation of the affected population in site governance and community mobilization, with particular emphasis on women’s decision-making role and on persons with specific needs (such as the elderly and the physically-challenged);
1.4. National/local authorities, State institutions, local civil society and other relevant actors
a) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
b) Promote the capacity building of relevant authorities, where deemed necessary;
1.5. Coordination
c) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
d) Promote the capacity building of relevant authorities, where deemed necessary.

2. Administrative and Operational Management of CCCM Project Implementation
2.1. Finance
a) Review the BFU(s) to avoid under/over spending
b) Ensure accurate budget forecasting and expense planning
2.2. Logistics
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
c) Ensure timely procurement and adherence to rules of origin and nationality
2.3. Administration/HR
a) Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
b) Proactively support Camp Managers and Area Coordinators to adapt the project staffing structure to needs and funding
c) Ensure regular performance appraisal and career management of project teams
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts
f) Ensure capacity building among project staff
2.4. Transparency/Compliance
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
b) Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures
2.5. Security
a) Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
b) Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly
2.6. Implementing Partners (if any)
a) Support the FLATS team and Camp Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
b) Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
c) In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
d) Oversee the development of capacity building framework and action plans with full participation of partners
e) Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

Qualifications

  • Required qualifications and technical competencies
  • Experience of Camp Coordination / Camp Management
  • Experience working in a volatile environment
  • Demonstrated ability to manage
  • Strong analytical capacity
  • Significant experience in finance and logistics
  • Computer knowledge is a must (Excel, Word …etc.).
  • Ability to work under stressful conditions.

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to apply:

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: CCCMTC/KEN

ACTED Project Development Manager NGO Job in Nairobi, Kenya

ACTED
 

Position: Project Development Manager 

Starting date: ASAP 

Location: Nairobi, Kenya 

Type of contract: Fixed Term Contract 

Contract duration: 12 months 

Security Risk Level: Sensitive
 

 

About ACTED: Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. 

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. 

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. 

With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries. 

More on www.acted.org


Country Profile 

  • Number of projects: 4 
  • Number of areas: 3 
  • Number of national staff: 51 
  • Annual budget (EUR): 909 485 € 
  • Number of offices: 4 
  • Number of international staff: 7

Position context and key challenges: ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post-election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in South-Central Somalia.
 

In 2015, ACTED has been delivering emergency as well as long term development programming across the Arid and Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and Resilience interventions. 

Main activities have included strengthening its Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating community and County Early Warning Systems (EWS).

A special emphasis has been placed on its work with the County Governments and the National Drought Management Authority (NDMA) in order to improve coordination, financing, information sharing, dissemination and learning on emergency preparedness and response.


In 2015, ACTED’s operations in Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector Resilience programming. 

ACTED has the capacity to deliver immediate emergency programming and longer term development, incorporating Social Safety Net and Disaster Risk Reduction components. 

ACTED is a leading player in the delivery of cash transfers programming.


ACTED’s interventions aim to support those districts which are underserved, difficult to access, and display high levels of vulnerability. 

ACTED is operational in Bay, Gedo and Lower Juba Regions. 

In some of these areas, ACTED is the only INGO present and therefore high security risks are experienced because of Al Shabab presence.
 

Key roles and responsibilities
 

1. Grant management

  • Contract follow-up
  • Reporting
  • Partner Follow-up

2. Internal Coordination

  • Internal Coordination and Communication
  • Filling

3. External Communication
 

4. Fundraising

  • External Relations
  • Contribution to proposal Development
  • Contracting

Required qualifications and technical competencies

  • Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology)
  • Fluency in written and spoken English
  • Proficiency in written and spoken English
  • Strong writing abilities and analytical skills
  • Skills in political sciences or international relations
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, proposals development, and donor relations are required
  • Previous experience abroad is required

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and
  • performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organization’s guesthouse
  • Transportation costs covered, + luggage allowance
  • Provision of medical, life, and repatriation insurance

How to Apply
 

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: PDM/KEN

Kenya: Kenya : Camp Coordinator and Camp Management Technical Coordinator

Organization: ACTED
Country: Kenya
Closing date: 10 Oct 2017

Department: Program

Contract: Fixed term

Country: Kenya

Duration 6 months

City: Nairobi

Starting date: ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

Country Profile

Number of projects: 4

Number of areas: 3

Number of national staff: 51

Annual budget (EUR): 909 485€

Number of offices: 4

Number of international staff: 7

Position context and key challenges
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post-election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in South-Central Somalia.
In 2015, ACTED has been delivering emergency as well as long term development programming across the Arid and Semi-Arid Lands and is focussed on Early Warning, Disaster Risk Reduction and Resilience interventions. Main activities have included strengthening its Community Managed Disaster Risk Reduction (CMDRR) and improving and integrating community and County Early Warning Systems (EWS). A special emphasis has been placed on its work with the County Governments and the National Drought Management Authority (NDMA) in order to improve coordination, financing, information sharing, dissemination and learning on emergency preparedness and response.
In 2015, ACTED’s operations in Somalia are focused on Food Security, Livelihood, WASH, and Multi-sector Resilience programming. ACTED has the capacity to deliver immediate emergency programming and longer term development, incorporating Social Safety Net and Disaster Risk Reduction components. ACTED is a leading player in the delivery of cash transfers programming.
ACTED’s interventions aim to support those districts which are underserved, difficult to access, and display high levels of vulnerability. ACTED is operational in Bay, Gedo and Lower Juba Regions. In some of these areas, ACTED is the only INGO present and therefore high security risks are experienced because of Al Shabab presence.

Position profile

1. Camp Coordination and Management
1.1. Planning and Strategy Development
a) Ensure collaboration with the relevant CCCM actors in the planning, development of sites, ensuring that site designs support protection and assistance of men, women, boys and girls;
b) Ensure regular site needs assessment and gap analysis are conducted with all CCCM stakeholders in the camps;
c) Map and track “who is doing what, where, when”;
d) Map out the operational requirements for the response within displacement sites, and identify and establish (where necessary) standards and guidelines that facilitate interoperability to ensure that activities are carried out;
e) Develop and update agreed response strategies for the camps, including “exit”/transition strategy for site closures and action plans for the cluster and ensuring that these are adequately reflected in overall country strategies, such as the Consolidated Appeal Process
f) Support Camp Managers to conduct contingency planning based on worst-case and most likely scenarios in terms of population movements;
g) Support the development and maintenance of a coherent CCCM strategy across the camps.
1.2. Technical CCCM Leadership
a) Promote harmonization of approaches and methodologies across the different camp sites by developing and monitoring use of common tools (in close coordination with the CCCM Cluster), as well as creating opportunities for experience sharing and learning;
b) Adapt relevant policies, guidelines and technical standards to the context of the crisi ;
c) Ensure that the responses is in line with existing policy guidance, technical standards and relevant government human rights legal obligations;
d) Provide technical support and capacity building to Camp Managers and other CCCM staff on a regular basis;
e) Disseminate CCCM tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences;
f) Brief Camp Managers about main CCCM issues, and updating them on a regular basis;
1.3. Protection
a) Facilitate the provision of security and law enforcement by the national/local authorities and other relevant actors such as civilian police components of peacekeeping missions, as well as through the establishment of site watch teams (if necessary in cooperation with the national sector lead for protection) in the camps;
b) Organize and facilitate the participation of the affected population in site governance and community mobilization, with particular emphasis on women’s decision-making role and on persons with specific needs (such as the elderly and the physically-challenged);
1.4. National/local authorities, State institutions, local civil society and other relevant actors
a) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
b) Promote the capacity building of relevant authorities, where deemed necessary;
1.5. Coordination
c) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
d) Promote the capacity building of relevant authorities, where deemed necessary. 2.Administrative and Operational Management of CCCM Project Implementation
2.1. Finance
a) Review the BFU(s) to avoid under/over spending
b) Ensure accurate budget forecasting and expense planning
2.2. Logistics
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
c) Ensure timely procurement and adherence to rules of origin and nationality
2.3. Administration/HR
a) Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
b) Proactively support Camp Managers and Area Coordinators to adapt the project staffing structure to needs and funding
c) Ensure regular performance appraisal and career management of project teams
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts
f) Ensure capacity building among project staff
2.4. Transparency/Compliance
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
b) Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures
2.5. Security
a) Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
b) Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly
2.6. Implementing Partners (if any)
a) Support the FLATS team and Camp Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
b) Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
c) In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
d) Oversee the development of capacity building framework and action plans with full participation of partners
e) Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

Qualifications

  • Required qualifications and technical competencies
  • Experience of Camp Coordination / Camp Management
  • Experience working in a volatile environment
  • Demonstrated ability to manage
  • Strong analytical capacity
  • Significant experience in finance and logistics
  • Computer knowledge is a must (Excel, Word …etc.).
  • Ability to work under stressful conditions.

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to apply:

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: CCCMTC/KEN