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Accounts Clerk Job in Nairobi

Wisen HR


Job Vacancy: Accounts Clerk – Real Estate (Land / Plots)

Location: Garden Estate, Nairobi.

Our client, a fast growing real estate property company dealing primarily in land/plots, is looking for a skilled Accounts Clerk to perform a variety of accounting, bookkeeping and financial tasks.

Job Summary: Responsible for providing accounting support to the accounting department. Keys daily worksheets to the general ledger system, ensures files are complete and maintained as needed, handles accounts payable duties, and assists accounting personnel.

Key Responsibilities:

·         Provide accounting and clerical support to the accounting department.

·         Type accurately, prepare and maintain accounting documents and records.

·         Prepare bank deposits, general ledger postings and statements.

·         Reconcile client accounts/payments in a timely manner.

·         Daily enter key data of financial transactions in database.

·         Provide assistance and support to company employees.

·         Research, track and restore accounting or documentation problems and discrepancies

·         Inform management and compile reports/summaries on activity areas

·         Function in accordance with established standards, procedures and applicable laws.

Key Skills and Competencies:

·         Degree/Diploma in Accounts

·         Proficiency in financial data analysis

·         Proficiency in QuickBooks.

·         At least 1 year experience

·         Possess a high degree of professional ethics & personal integrity

·         The candidate must be hardworking, flexible & service oriented

·         Proficiency in use of computer applications

·         Ability to work with minimum supervision

Deadline: Interested parties should send their online applications on or before 3rd August 2018

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

Jobs and Vacancies in AIC Kijabe Hospital, Kenya

AIC Kijabe Hospital


Job Vacancy: Biomedical Assistant Manager

AIC Kijabe Hospital provides Compassionate and Excellent health care services at affordable rates. We are renowned for excellent patient care in outpatient, inpatient and surgical care and have been in existence since 1915.

As a provider of compassionate and quality service, we recognize that a team of people with great character, compassion and excellent skills are our most valuable resource. To strengthen our team, we are seeking to fill the following positions;

Purpose of the Position: Reporting to the Manager, Facilities Maintenance, the main purpose of this position is to liaise with the section in-charges to ensure smooth hospital operations through proper maintenance of medical machines and equipment.

Minimum Acceptable Qualifications and Experience:

·         Diploma Medical Engineering from a reputable Institution.

·         At least three years of working experience in a similar position.

·         Registered with association of the medical engineers of Kenya.

·         Computer skills.

Skills and Personal Qualities:

·         Must be a born again Christian with a lifestyle of service and discipleship.

·         Shown high level of leadership and supervisory skills.

·         Good interpersonal and teamwork skills.

·         Has a self driven personality, polite and high integrity level.

Exciting Leadership Opportunity: Facilities Maintenance Manager

Job Summary: Reporting to the Director Support Operations, the holder of this position will glorify God by direct planning and coordinating the key infrastructural operations of the hospital including Biomed, Electrical and General Maintenance to ensure improved performance, productivity, efficiency and sustainability.

Applicants Qualifications, Experience, Competencies and Attributes

·         Bachelor’s degree in Electrical / Mechatronic Engineering or equivalent

·         Minimum eight (8) years relevant experience

·         Registration by Engineering Board and Member of the Institute of Engineers Kenya

·         Working knowledge of the use of CAD software preferably AutoCAD, MS Project

·         Must have demonstrated ability to handle departmental budgets, resources, processes, projects and relationships

·         Should have thorough knowledge of electro-mechanical systems as well as knowledge of regulatory requirements affecting the relevant sector

·         Should possess the attitude to make patient care the primary concern

·         Must have ability to plan, organize, implement and evaluate departmental goals

·         Should have strong analytical skills and be result oriented

·         Must have high standards of integrity and ethical practice

·         Must be capable of functioning effectively both as a team player and a team leader

·         Must have management and leadership skills

·         Should be an effective communicator with good interpersonal spoken and written communication skills and the ability to handle both internal and external communication

·         Should have effective people management and conflict resolution skills

·         An honest person full of integrity in his/her personal conduct and handling of job responsibilities.

·         A born again and committed Christian with evidence of maturity in faith.

·         High standards of grooming and personal etiquette.

Job Vacancy: Lead Clinician

Job Summary: Reporting to the CHAP UZIMA Program Manager, the holder of this position will glorify God by working with the HIV care team in provision of dignified and quality medical care to the infected and affected individuals.

Applicants Qualifications, Experience, Competencies and Attributes

·         Qualified and registered Clinical Officer.

·         At least two years experience in a similar field.

·         Having served in leadership position is an added advantage.

·         Desire to see CHAP UZIMA Kijabe clinical and other teams fulfill their purposes.

·         Good interpersonal and teamwork skills.

·         Excellent computer skills.

·         Emotional stability to help patients and relatives work through the treatment process.

·         An honest person full of integrity in his/her personal conduct and handling of job responsibilities.

·         Applicant should possess a broad range of clinical skills to be effective in the workplace.

·         Able to integrate technical skills, scientific knowledge, and caring attitude to aid HIV/ TB patients and their families.

·         A born again and committed Christian with evidence of maturity in faith.

·         High standards of grooming and personal etiquette.

How to Apply

If you believe you are the right candidate and can clearly demonstrate your ability to meet the criteria above, please send us your CV only to recruit@kijabehospital.org on or before 11th August 2018.

After sending the email, you will receive an auto reply that will prompt you to fill in an application form. If you do not receive the auto reply, please check your spam/junk mail.

Please note that due to the high volume of applicants, only shortlisted candidates will be contacted.

Kenya: NCD Program Officer: Non-Communicable diseases (NCDs)

Organization: Christian Health Association of Kenya
Country: Kenya
Closing date: 17 Aug 2018

Christian Health Association of Kenya (CHAK) is a national faith based organization dedicated to promoting access to quality health care through health service delivery, health systems strengthening, community systems support and partnerships. Health services delivery is a key strategic direction for CHAK, and Non- communicable diseases (NCDs) form one of our primary strategic priorities.

Program Summary:

CHAK’s NCDs Program has grown significantly over the last five years and its impact on the health of the Kenyan communities is evident. The goal of CHAK NCD program is to create awareness and education, improve access to prevention, screening, and care and treatment for NCDs, with special emphasis on Diabetes, Hypertension, and Breast Cancer, Asthma, Mental Health, Eye Diseases and health for the elderly.

We are seeking a qualified and highly motivated individual to join CHAK as a NCD Program Officer, based in Nairobi for the Nairobi, Central and Rift Valley Region. This position reports to the NCD Programs Coordinator.

Key duties and responsibilities include:-

· Advancing and supporting CHAK’s NCD Strategic direction and priorities.

· Preparing program implementation plans and offering technical guidance to the implementing health facilities and counties.

· Organizing county level review meetings and orientation workshops.

· Coordinating health promotion activities on lifestyle changes to prevent and reduce the risk factors for NCDs in the community and create demand for screening.

· Organizing training programs for health care providers such as Medical Officers, Clinical Officers, Nurses, and Pharmacists & Pharmaceutical Technologists.

· Training and supporting community health workers and health care providers in implementation of NCD projects activities such as health promotion activities, screening for NCDs, management of NCDs at primary health care level, data collection and reporting.

· Reviewing program implementation at county and sub-county levels.

· Collaborating with the County NCD Focal Point persons and County community strategy focal point persons and conduct joint support supervision for NCD programs with county teams.

· Preparing and submitting quarterly progress reports to CHAK and relevant stakeholders.

· Representing CHAK in conferences / workshops/ meetings, at county and sub county level.

· Supporting the health facilities and their NCDs Focal Point Persons in supervising CHWs working on the NCD projects.

Qualifications for the position:

· University Degree in Public Health or Health Sciences from a recognized institution. Post graduate qualification in Public Health is an added advantage.

· At least two years of public health experience working in public health programmes.

· Working knowledge of NCD programmes is an added advantage.

· Knowledge of county health services structures, MoH data collection systems, data analysis, surveillance, monitoring and evaluation.

· Proven effective organizational and report writing skills.

· Ability to develop innovative approaches and solutions to problems and with excellent skills on instructional, supervisory role to inspire scale up of community mobilization and education and to promote healthy lifestyles to prevent NCDs.

· Ability to demonstrate effective interpersonal skills by working harmoniously as a member of a team, adapting to diverse educational, socio-political and cultural backgrounds and maintaining a high standard of personal conduct.

· Experience working with county government MHTs and other partners in a culturally competent manner.

· Computer proficiency in MS tools, managing database using different software is an added advantage.

· Excellent training & facilitation skills.

· Demonstrates openness to change and ability to manage complexities.

· Excellent written, verbal, and organizational skills.

How to apply:

If you have the above qualities and wish to join a highly motivated team at CHAK, please send your letter of application, curriculum vitae and certificates, specifying the position you are applying for (NCD Program Officer) and a list of three references by August 15th, 2018 to hr@chak.or.ke and secretariat@chak.or.ke or addressed to:

The General Secretary,

Christian Health Association of Kenya,

P.O. Box 30690 – 00100 GPO, Nairobi (Only the shortlisted candidates will be contacted)

Kenya: CARE ASSISTANT

Organization: Marie Stopes International
Country: Kenya
Closing date: 25 Jul 2018

The care assistant position in Marie Stopes Kenya is uniquely tailored to meet the demands that are specific to our organization. Our core activities are provision of high quality, safe sexual and reproductive health services.

As such the holder of this position may require taking up responsibilities beyond the hospital setup care/nursing assistant role. The holder of the position is required to maintain a high degree of confidentiality in matters relating to the organisation and its clients.

Strategic Purpose of the Programme Operations Unit: to ensure excellent delivery all MSK outreach Programme activities and the development and funding of new work.

To provide care to clients under guidance of the nurse, clinical officer and the Centre Manager/Team Leader

Activities include:

· Prepares and serves refreshments for staff and clients at agreed times or as directed by the team leader.

· Provides clients' personal hygiene by giving bedpans, urinals, baths, assisting with travel to the bathroom; helping with showers and baths.

· Provides for activities of daily living by assisting with serving meals, feeding clients as necessary; ambulating, turning, and positioning clients; providing fresh water and nourishment between meals.

· To support clients through the provision of vocal local techniques during procedures.

· To conduct reception area activities

· To conduct centre clerical tasks

· To conduct daily data entry tasks

To provide other services that seek to promote the image of MSK

Activities include:

· Ensures cleanliness of the entire facility by cleaning as instructed by the team leader or other supervisors

· Follows all aspects of the infection prevention protocol and assist in Infection Prevention activities as directed by the Team Leader

· Ensure that theatre and bed linen is clean, pressed and available at all times.

· Keeps the kitchen clean and neatly arranged ensuring that utensils and cutlery are accounted for and hygienically kept.

· Runs errands as requested by the Centre Manager, such as banking daily income and buying items from petty cash, and provides the required receipts.

· Support the Centre team members by assisting to sterilize equipment and assist in the procedures as requested by service providers

To abide by all MSK policies and procedure in the performance of duties

Activities include:

· Maintains work operations by following standard operating procedures and policies.

· Protects organization's values by keeping patient information confidential.

· Updates job knowledge by participating in educational opportunities which include attending CMEs

· Documents actions by completing forms, reports, logs, and records as required.

Knowledge, Skills and Experience

Qualifications and Experience:

· Minimum ‘O’ Level qualification

· Tertiary qualification in business studies, nurse aide, customer care, front office management, or similar will be an added advantage.

· Minimum 1 year post training working experience.

· Knowledge of Computer is a MUST.

Skills:

· High regard for confidentiality

· Good communicator – written and oral

· High regard for client care

· Responsible

· Reliable

· Understanding

· Self confident

· Flexible

· Ability to be calm under pressure

· Enthusiastic

· Task-oriented

· Very comfortable with team work

· Honest

· Ability to work flexibly to meet service needs.

Attitude / Motivation:

Successful performance at MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MSK encourages in all employees and they are defined below:

· Initiative

Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

· Innovative

Thinking creatively and outside of the box so that ideas generated create a positive outcome

· Effective Communication

Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

· Responsive

Being responsive to changing priorities and demands

· Working Efficiently

Planning, prioritising and organising work to ensure work is accurate and deadlines are met

· Sharing Information

Sharing information and knowledge whilst maintaining confidentiality

· Focus on Learning

Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

· Commitment

Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

· Driven

Drive and determination to deliver results

· Accountable

Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

· Embracing Change

Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

· Motivated

Motivation towards achieving quality results to maximise potential

· Team Player

Working as part of a team by being supportive, flexible and showing respect for each other

How to apply:

· Applications quoting the position title with a detailed CV, contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) should be submitted to: pd@mariestopes.or.ke on or before July 25, 2018.

· Only shortlisted candidates will be contacted.

Kenya: Finance Co-ordinator – Financial Planning & Analysis (FPA)

Organization: Save the Children
Country: Kenya
Closing date: 25 Jul 2018

Finance Co-ordinator – Financial Planning & Analysis (FPA)

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Purpose:

Your role will be to support the country finance teams in the region, helping them to consolidate information, to provide analysis and to facilitate effective business processes and workflows.

In providing high quality support to Country Office (CO) finance teams, you will be part of the team effort for monthly, quarterly and annual financial processes. In this role, you are expected to leverage financial analysis techniques, tools, and software to provide insights. You will need to provide timely, relevant and accurate reporting. You will be a go to partner to provide support/guidance to Country Offices on system/technical queries for financial reports, charts, tables and other exhibits. You will be highly motivated, articulate and comfortable with a diverse Finance role covering a variety of country offices, whilst working closely with the CO Finance Managers. To thrive in this role, you must be highly driven and a self-starter to achieve excellence.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Head of Financial Planning and Analysis, ESA

Dimensions: Save the Children works in 12 countries in East and Southern Africa with an annual expenditure of approx. $400m.

Number of direct reports: None

Qualifications and Experience

  • Accounting, commerce or business administration degree from a leading university
  • Relevant professional qualifications (CPA/CA/ACCA).
  • At least 5 years of country or regional financial management experience in a complex commercial or development sector organization.
  • Significant budgeting experience, understanding of budgeting and forecasting.
  • Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Agresso, Sun systems, PeopleSoft etc.
  • Advanced EXCEL skills
  • A flair for figures and analysis
  • Strong analytical, problem solving and advanced financial modelling skills and ability to present complex financial information in a succinct and compelling manner
  • Excellent communication skills (written and oral English), including the ability to communicate and present to key stakeholders at all levels within the organisation.
  • Self-driven change-agent and excellent capacity building skills
  • Experience of working in a fast-paced environment with high levels of change and quick turnaround times, whilst delivering to the highest standards.
  • Excellent attention to detail; planning and forecasting skills.
  • Cultural awareness and the ability to work collaboratively in an international environment with people from diverse backgrounds and cultures.
  • Personal circumstances and commitment to travel to all country offices in the region; 30% travel.
  • Commitment to Save the Children values.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=bW9uaWNhLjI0MjEyLjM4MzBAc2F2ZXRoZWNoaWxkcmVuYW8uYXBsaXRyYWsuY29t

Kenya: Monitoring and Evaluation Database Developer

Organization: Coffey
Country: Kenya
Closing date: 06 Jul 2018

Jamii Thabiti is a £17.4m programme lasting from November 2015 to March 2019, which seeks to engage with the institutional reform efforts of key safety and security institutions at the national level and in eight counties, and engage with civil society to promote more effective, accountable and responsive safety and security services. The programme will increase security and safety for men, women and children in Kenya through improved capacity of communities and government actors to work together to prevent and respond to three forms of violence: criminal violence, inter-communal violence, and violence against women and girls (VAWG).

Position title and reporting lines

M&E Database Developer

Reporting to:

RME Lead

Direct Reports:

None

Assignment scope and Purpose

The purpose of this consultancy is to design a stable and reliable M&E database, according to Jamii Thabiti programme needs. The overall objective is to have an integrated and improved Monitoring, Evaluation and Reporting database for Jamii Thabiti programme that will allow for timely and enhanced collection, analysis, visualisation, interpretation and dissemination of programme data and information.

The consultant/consultancy firm will be responsible for developing, testing, improving, and maintaining the new database to help users retrieve data effectively.

Key responsibilities

  • Work in consultation with Jamii Thabiti Research, Monitoring and Evaluation (RME) team to produce a conceptual data model that reflects the structure of the information to be held in the database.

  • Share the conceptual data model with Jamii Thabiti technical team for review and improvement

  • Translate the conceptual data model into database formulas and other elements (schema) that implement the relevant data structures within the database.

  • Design database ensuring that security features are included to protect and secure the database system.

  • Design dashboards that help in reporting and providing attention to information including data cleaning/error check functions

  • Work closely with the RME team to input existing Jamii Thabiti data into the database

  • Pre-test the database for data analysis and produce reports for their immediate use.

  • Present the designed data base to Jamii Thabiti for further review and feedback

  • Develop technical and training manuals and train selected Jamii Thabiti Staff on database design, development and maintenance activities

  • Provide remote technical support for 3 months. Jamii Thabiti will retain 10% of total payment for a period of three months following commissioning of the database. During this period, the consultant will provide technical back stopping support to database users, ensuring that any problems that arise with the database are effectively resolved

Key Deliverables

  • Conceptual model design of database and dashboard interface

  • Presentation of model database to Jamii Thabiti

  • Existing Jamii Thabiti data inputted in the database

  • Pre-test runs of database and dashboard

  • Presentation of final functional database and dashboard to Jamii Thabiti

  • Technical and training manuals developed

  • Training of Jamii Thabiti staff on database utilisation and management

  • Three months remote technical support

Qualifications and Experience

The consultant/consultancy firm should have the following expertise:

  • A minimum of 5 years of experience in database design and roll out for development projects

  • BSc degree in Computer Science or relevant field

  • Proven experience to lead in the structural design of a databases

  • In-depth understanding of data management (e.g. permissions, recovery, security and monitoring)

  • Knowledge of software development and user interface web applications

  • Hands on experience with SQL and MS Access

  • Familiarity working with Net Framework, JavaScript, HTML and Oracle

  • Advanced Knowledge on SharePoint online and best ways to leverage its functionalities

  • Excellent analytical and organization skills

  • An ability to understand front-end user requirements and a problem-solving attitude

  • Excellent verbal and written communication skills

General requirements

  • Adhere to the 10 principles for digital development
  • Adhere to all security advice from Coffey’s Risk Management Team.
  • Adhere to Coffey International Policies and Procedures as outlined in the Operations Manual.
  • Adhere to Coffey International’s behaviours: Ingenuity, Collaboration, Respect, Intelligent Risk,
  • Integrity and Delivery.
  • Comply with and promote all Jamii Thabiti internal and global policies on child safeguarding, Fraud, conflict of interest, conflict-sensitivity, and Health and Safety

How to apply:

Please follow the below link:https://secure.dc2.pageuppeople.com/apply/680/gateway/Default.aspx?c=apply&sJobIDs=497220&SourceTypeID=796&sLanguage=en

Kenya: Project Accountant

Organization: European Committee for Agricultural Training
Country: Kenya
Closing date: 25 Jun 2018

VACANCY ANNOUNCEMENT

JUVENILE JUSTICE PROGRAMME KENYA

Organization: CEFA

Title of the position: Project Accountant (1 Position Available)

Location: Nairobi Kenya

Duration of the project: 36 Months

Duration of the contract:

12 Months (Renewable up to a maximum of 31 months and with a 3 months trial period)

Starting date: As soon as possible, not later than the 1st of August 2018

CEFA – European Committee for Training and Agriculture (Comitato Europeo per la Formazione e l’Agricoltura) is an Italian NGO, founded in 1972, whose works lays its foundation on the principles of solidarity and cooperation between different regions of the world in the name of Justice, Human Rights and Peace. CEFA believes in strengthening local institutions, aiming to improve livelihood opportunities for local communities and households’ living conditions through capacity building, awareness raising and advocacy for the protection of vulnerable children and fundamental human rights. Actually CEFA is running programs in 10 different Countries across Africa, Latin America and Europe.

Brief outline of the project: the project aims at strengthening the Juvenile Justice System in Kenya in compliance with the international standards and involving local authorities, all relevant stakeholders, civil society and the private sector.

CEFA is therefore looking for 1 well-qualified Accountant who shall work towards achieving the objectives of this project. The purpose of this position is to maintain operational efficiency in organizational and accountancy duties.

MAIN DUTIES

· Implement On the Job Training to support the capacity building of government staff and the improvement of their service provision;

· Managing the day to day operational and administrative activities of the project ensuring timely response for issues requiring action;

· Preparation and payment of staff salaries. Also prepare the staff statutory deductions i.e. NHIF, NSSF, PAYE and withholding Tax.;

· Preparation and disbursement of funds transfer to the field;

· Preparation of monthly bank reconciliations;

· Analyze and correct monthly accountability from partners and the field for further posting to the final monthly accountancy. Further ensures that the monthly accountancy reports are submitted on time to the Headquarters, Bologna;

· Assist in the preparation of accounts for the organization’s annual audit and prepare the relevant project files for the auditors;

· Supports the Project Manager in the preparation and follow up in budget planning, expenditure and reporting;

· Make payment to suppliers;

· Handling of the project’s petty cash;

· Maintain an updated inventory of assets procured by the project ensuring proper tagging of the same;

· Ensure effective documentation and filing of key project documents and data;

· Assist in any other non-routine tasks as may be requested.

EDUCATION, COMPETENCIES AND EXPERIENCE REQUIREMENTS

· ‘O’ level Minimum KCSE C plain

· Degree in Accounting/Economics/Business or Diploma in social work with a 3 years’ field experience

· CPA Part II

· Relevant certification

· Attention to detail, deadline oriented and confidentiality,

· Data entry management and General math skills

· Must have at least 3 years working experience in Accounting, preferably for local or International NGOs

· Facilitation skills

· Reporting Skills

· Computer literacy (Excel, Word, Office Package)

· Fluent in English and Swahili

Functional Skills:

· Team Work

· Good communication skills

· Strong organizational and problem solving skills with analytical approach

· Must be able to work independently with limited supervision

· Ability to strictly adhere to deadlines

· Readiness to sign and abide to a Child protection policy

· Readiness to commit and adhere to values, mission and vision of CEFA

How to apply: Please send your CV with at least 2 relevant referees to the following email address: vacancies@cefakenya.com

Please Note that only shortlisted candidate will be contacted for the interview

Specify as email subject the Title of the position: Project Accountant.

Deadline: 25th of June 2018.

How to apply:

How to apply: Please send your CV with at least 2 relevant referees to the following email address: vacancies@cefakenya.com

Please Note that only shortlisted candidate will be contacted for the interview

Specify as email subject the Title of the position: Project Accountant.

Deadline: 25th of June 2018.

Kenya: Internal Auditor

Organization: Childline Kenya
Country: Kenya
Closing date: 15 Jun 2018

Vacancy Announcement

Position: Internal Auditor

Vacancies: 1

Works Station: Childline Kenya, Lower Kabete, Nairobi

Length of Engagement: One year renewable

1.0 Background

Childline Kenya is a national non-government organisation working in partnership with the government of Kenya to run the only nationwide 24 hour children helpline. In addition to managing the helpline, Childline also implements a number of projects funded by a variety of development partners. It is of the utmost importance that the funds from partners are utilized in accordance with the project agreements with partners, policies and procedures of Childline Board of Directors;

It is against this background that Childline is looking for a qualified Internal Auditor.

2.0 Purpose:

The role of Internal Auditor will be to ensure that:

(a) Childline Kenya risk levels are determined;

(a) Projects are implemented in accordance with workplan of specific project agreements;

(b) Disbursements are in accordance with project agreements, Childline policies and procedures; and

(c) All transactions conformal to the Laws of Kenya.

3.0 Reporting:

The internal auditor will

(a) Report to the Board of Directors;

(b) Be an ex-officio member of the Finance and Audit Committee; and

(c) Work with Childline Kenya Executive Director on day to day basis.

4.0 Specific Duties of the Internal Auditor include:

  1. Risk Management:

1.1 Support Childline Management to develop parameters, methods, and tools for evaluating, categorizing, and prioritizing risks.

1.2 Assist in the development of the organization’s risk mitigation strategy/ plan.

1.3 Preparing and submitting quarterly reports to the Board on risk management issues including the risk register and on emerging risks.

  1. Project Support:

2.1 Ensure that funds advanced to Childline are utilized efficiently; that there is value for money; and accountability is provided for all funds advanced.

2.2 Confirm that the planned activities (service delivery, procurement, distribution, storage, infrastructural improvements, etc.) are carried out efficiently and effectively

2.3 Identify gaps and weaknesses faced in the implementation of grant activities and make recommendations to improve or address the gaps.

  1. Management and Governance:

3.1 Regularly provide the board with an opinion on the adequacy, effectiveness and efficiency of the internal controls in the organization

3.2 Regularly report to the Board on significant areas of non-compliance to organizational policy and internal controls

3.3 Actively monitor and provide feedback to the board as appropriate on the timely implementation of management or board recommendations related to financial and programme implementation

3.4 Review of organizational policies and assess system gaps to inform development of new policies and review of the existing ones

3.5 Ensure that recommendations from internal and external audits are effectively implemented for improved compliance and efficiency

5.0 Tenure and Remuneration:

(a) This is a part time contract position for a maximum of six days every quarter. The contract is initially for 12 Months and renewable.

(b) The remuneration for this position is negotiable.

6.0 Job Qualifications and Competencies

6.1 Qualifications

The preferred candidate will have:

(a) A minimum of CPA II;

(b) Minimum of five years in senior accounting or auditing position or practice

(c) Working knowledge of computerized accounting and auditing systems

Academic qualification, are an added qualification.

6.2 Competences

The preferred candidate will have:

(a) Good Report writing skills

(b) Excellent oral and written communication skills;

(d) Excellent analytical skills

(e) Good interpersonal skills:

(f) Computer literacy.

How to apply:

7.1 Interested and qualified applicants should send their applications and detailed CVs with references from at least three of their previous or current clients or employers.

7.2 The applications should be addressed to the Executive Director of Childline Kenya through vacancy@childlinekenya.co.ke not later than 15th June 2018, 5pm. 7.3 The subject of the email should be Internal Audit Application 2018.

5 Administrative Officers Jobs in Kenya

Administrative Officer


Ref: TUR/CPSB/048/2017/2018:

Job Group “L”

Positions: 5

Terms of service: Permanent and Pensionable

Responsibilities

·         General office administration, assets management and inventory.

·         Planning and maintaining security; co-ordination and organization of County Government functions;

·         Coordinate compilation of annual reports;

·         Coordinate performance management and overseeing implementation of County Government development projects.

Requirements

·         A Bachelor’s Degree in any of the following discipline:-Public administration, Business administration/Management, Community Development or any other Social Science or its equivalent qualification from recognized institution in Kenya;

·         Certificate in Computer application from a recognized institution;

·         Attended a supervisory course lasting not less than one (1) week from a recognized institution;

·         Demonstrated general administrative ability required for direction, control and implementation of administrative services.

NOTE:

Salary, allowances and other benefits are per the rates prescribed by the salaries and remuneration commission.

How to Apply

All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
Turkana County Public Service Board,
P.O. BOX 05 – 30500
Lodwar

OR

Delivered by hand at the reception desk at Turkana County Public Service Board Offices located along Nawaitorong’ road Opposite Lodwar Club located off Kitale-Lodwar highway.

All applications to reach the office before the close of business on Monday, 15th June, 2018

Important information to all candidates;

·         Applicants are advised to apply for only one position

·         Only shortlisted candidates will be contacted

·         Any form of canvassing or lobbying will lead to automatic disqualification

·         Officers serving with the County Government of Turkana will be required to fill form TCPSB 2B which will be collected from Turkana County Public Service Board Offices during working hours.

N/B Youth, Women and Persons Living with disability (PWDs) are encouraged to apply.

Kenya: Authorized Certifying Officer (American Citizens ONLY)

Organization: US Agency for International Development
Country: Kenya
Closing date: 06 Jun 2018

  1. POSITION TITLE: Authorized Certifying Officer

  2. MARKET VALUE: $63,600 to $82,680 equivalent to GS-12

Final compensation will be negotiated within the listed market value.

  1. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options Not-to-exceed five (5) subject to funding availability and satisfactory performance or better.

  2. PLACE OF PERFORMANCE: Nairobi, Kenya

  3. SECURITY LEVEL REQUIRED: USAID/W issued clearance level at the Facility/Computer Access Level

  4. STATEMENT OF DUTIES/POSITION DESCRIPTION

Background/Introduction

The Office of Financial Management (OFM) in Nairobi is a regional financial management platform that supports USAID programs within the East Africa Region. Missions served include: Kenya, Somalia and Sudan. The operating year budget for program funds and operating expenses is approximately $560 million. Excluding payroll, approximately 10,000 payment transactions are processed annually, exceeding $200 million. OFM also provides ad hoc support to Eritrea, Mauritius, and Seychelles. Additionally, in the past year OFM has provided certification services to Central African Republic, Rwanda, Tanzania, India, Philippines, and Uganda in excess of $1 million per year, to name a few.

OFM is headed by a Controller, supported by a Deputy Controller, two mid-level Financial Management Officers, an Authorized Certifying Officer (ACO), and an FSN staff complement of 45 personnel organized into four units: Financial Analysis, Financial Assessment, Accounting, and Accounts Payable.

The ACO works under the direct supervision of the Controller or his/her designee, and is an integral senior member of OFM.

Basic Function of Position:

The Authorized Certifying Officer (ACO) is primarily responsible for certifying all payments that emanate from USAID/Kenya and East Africa (KEA) and its client Missions. The ACO is also responsible for the overall supervision of the Accounts Payable staff, the internal control systems that underlie the payment and certification process and the integrity of all payments. He/she ensures compliance with all Federal laws and policies that relate to payments.

The ACO is charged with the responsibility of final review and authorization of vouchers for payment and is held accountable for public funds. He/she has no public funds in their physical possession but is personally accountable for and required to make good to the U.S. Government the amount of any illegal or improper payment. The ACO has a serious burden to avoid liability or to qualify for relief from an erroneous payment, and must rely upon the financial controls system in place to ensure the propriety of payments. To avoid personal liability, the ACO must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. The ACO can have a definitive impact on the outcome of vouchers relating to internal (employees) or external (contractors, grantees, vendors) payments. The ACO must use sound judgment and refer to frequently complex government guidelines when examining and reviewing vouchers and considering or disallowing all or parts of payments funded with OE/Program appropriations.

Duties and Responsibilities

The ACO serves as the Mission’s primary certifying officer and ensures that payments are certified in a timely fashion. The ACO is responsible for:

  1. (70%) Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws. Review and analysis includes:

a) Ensuring that the obligation contains appropriate authorizations and administrative approval, and is supported by proper evidence showing that a valid, binding agreement has been executed and properly recorded;

b) Ensuring that the request for payment is in accordance with the provisions, terms, and conditions of the obligating document;

c) Verification that funds are available and that established controls to prevent improper or duplicate payment are in place and effectively working;

d) Ensuring proper application of the Prompt Payment Act by processing vouchers within the correct time frame;

e) Ensuring that disbursements comply with USG and host country laws and regulations such as the Improper Payments Act, and all other rules and regulations described in the relevant chapters of USAID’s Automated Directives System (ADS);

f) Preparing and communicating rationales concerning any portions of a claim where payment is suspended or disallowed;

g) Communicating with payees and other mission staff to provide guidance, interpret the agency’s voucher auditing requirements, and/or request clarifying information regarding proposed payments.

  1. (10%) Function as the primary mission liaison with the Treasury Department and USDO local banks to transmit payment files, provide procedural guidance, identify system issues, operate complex payment system interfaces, and troubleshoot local bank payment issues as they arise.

The ACO is responsible for ensuring the physical security of computers and sensitive banking information. He/She is also responsible for communicating with Citibank and downloading and distributing monthly statements for items procured using the government credit card.

  1. (5%) Projects as assigned by the Controller/Deputy Controller, including identifying and assisting in the development of Phoenix reporting and system applications for use by the OFM Accounts Payable section to maintain financial controls.

  2. (5%) Monitor program and OE advances to ensure conformity to advance aging regulations, and take action as necessary to bring excess amounts into compliance.

  3. (5%) Assist the Deputy Controller and the Controller to review and ensure that appropriate procedures and internal controls are in place and are adhered to, including review and clearance of bank reconciliations and travel authorizations. Ensure all payment reconciliations are prepared and reported in an accurate and timely manner. Continuously monitoring and reviewing operations with an emphasis on suggestions and recommendations for process efficiency, improvement and cost reduction;

  4. (5%) Training and mentoring to new Accounts Payable staff and other duties as assigned.

Position Elements

a. Degree of Responsibility for Decision-making: This position requires the ability to exercise independent professional judgment within the scope of responsibilities based on the policy directives determined by the Controller and/or his designee.

b. Projects as assigned by the Controller/Deputy Controller, including identifying and assisting in the development of Phoenix reporting and system applications for use by the OFM Accounts Payable section to maintain financial controls.

c. Level of Complexity for Work Assignments: Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

d. Knowledge Level required: Familiarity with automated financial management systems, principles, practices, and procedures related to management of the accounts payable function and proficiency in desktop computing are required. Knowledge of federal/USAID acquisition regulations, legislation related to prompt payments and improper payments, and USG foreign affairs manual and travel regulations is highly desirable. Must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. Experience using USAID’s Phoenix financial management system will be an advantage.

e. Supervisory Controls: The ACO works under the direct supervision of the Controller or his/her designee

f. Guidelines for the Required Work: The available guidelines are Automated Directives System (ADS), Foreign Affairs Manual (FAM), Foreign Affairs Handbook (FAH), Department of State Standardized Regulations (DSSR), Mission Orders, etc. but the work s/he provides is in itself providing guidance to and ensuring guidelines are enforced by Mission staff. In many instances, the incumbent will have to rely on his/her knowledge and extensive prior experience to enforce guidelines as s/he carries out his/her duties. The incumbent must be able to use excellent judgment and the ability to deal with ambiguity at all levels.

g. Complexity of the work environment or its potential effect on the position’s responsibilities: Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

h. Exercise of Judgment: Exercises independent professional judgment within the scope of responsibilities based on the policy directives determined by the Controller and/or his/her designee.

i. Scope and Effect of the Work Performed: The incumbent will review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

j. Level and Purpose of Contacts: There is an expected continuous contact with internal and external customers. He/she functions as the primary mission liaison with the Treasury Department and USDO local banks to transmit payment files, provide procedural guidance, identify system issues, operate complex payment system interfaces, and troubleshoot local bank payment issues as they arise.

The ACO is responsible for ensuring the physical security of computers and sensitive banking information. He/she is also responsible for communicating with Citibank and downloading and distributing monthly statements for items procured using the government credit card.

k. Supervision Exercised: None

l. Security Clearance Requirement: The selected candidate must have a HSPD-12 (Facilities and Computer Access).

m. Travel Requirement: None

n. Support Items: The incumbent will be provided with the support services, equipment, and supplies necessary to perform the work e.g. desktop computer, shared office equipment (such as printer, scanner and shredder), office supplies and support services.**o.** Sunday Pay: Is not authorized.**

10. AREA OF CONSIDERATION:

· U.S. Citizens currently residing in Kenya1.

· Submit a complete application as outlined in the solicitation section titled APPLYING;

· Be able to obtain a USAID/W issued clearance level at the Facility/Computer Access Level;

· Be able to obtain a medical clearance;

· Employment is subject to funds availability and all the required approvals obtained

11. PHYSICAL DEMANDS:

  1. The primary location of work will be on the U.S. Embassy/USAID compound in Nairobi, Kenya. No special demands are required to perform the work.

SKILLS AND QUALIFICATIONS

1. Education: Bachelor’s degree in accounting or finance from a recognized university is required. Professional certification such as CPA or ACCA is preferred.

2. Prior Work Experience: 10 years or more of experience in accounting/finance in a large for-profit/not-for-profit organization, government department or international NGO is required.

3. Post Entry training: In-house courses, as needed, and on-the-job training

4. Language Proficiency: Good command of the English language (written and verbal) is required.

5. Knowledge: Familiarity with automated financial management systems, principles, practices, and procedures related to management of the accounts payable function and proficiency in desktop computing are required. Knowledge of federal/USAID acquisition regulations, legislation related to prompt payments and improper payments, and USG foreign affairs manual and travel regulations is highly desirable. Must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. Experience using USAID’s Phoenix financial management system will be an advantage.

6. Abilities and Skills: Excellent communication and interpersonal skills are required to interact with a multitude of stakeholders. Analytical ability and the capacity to interpret and apply rules and regulations with consistency are necessary. The ability to manage people and processes is critical to success in this position.

I. EVALUATION AND SELECTION FACTORS

Applicants meeting the basic requirements will be evaluated based on information presented in the application, an interview process and reference checks as necessary. All applicants must address each qualification detailed above with specific and comprehensive information supporting each item. These qualifications, which serve as the selection criteria, will be evaluated based on the following points below.

Education: Null points; minimum criteria required

Prior Work Experience 40 points

Knowledge 30 points

Skills and Ability 30 Points

Total: 100 points

II. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  • Medical History and Examination (DS 6561)
  • Questionnaire for Non-Sensitive Positions (SF-85P)
  • Declaration for Federal Employment (OF-306)
  • Fingerprint Card(s)

III. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a Local Hire PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

(a) Employer’s FICA Contribution

(b) Contribution toward Health and Life Insurance

(c) Pay Comparability Adjustment

(d) Eligibility for Worker’s Compensation

(e) Annual and Sick Leave

(f) Annual Increase (pending a satisfactory performance evaluation)

*This position is a Local Hire U.S PSC and receives only the limited benefits specified above. Any contract offered under this solicitation will not offer benefits that are available to Offshore Hire U.S PSC. Benefits that the successful candidate will not receive include, but are not limited to:*

1. Access to Embassy medical facilities, Cash Checking, AEA Commissary Access, Pouch Mail Service (DPO/APO)

2. Cost of Travel to and from Post;

3. Shipment and storage of UAB and HHE;

4. Shipment of POV (Private Own Vehicle);

5. R&R and Home Leave Travel; and

6. Housing

1 Resident hire means a U.S. citizen who, at the time of hire as a PSC, resides in the cooperating country as a spouse or dependent of a U.S. citizen employed by a U.S. government agency or under any U.S. government-financed contract or agreement, or for reasons other than for employment with a U.S. government agency or under any U.S. government-financed contract or agreement. A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

How to apply:

Interested applicants are required to submit the following:

(1) Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at https://www.usaid.gov/forms/aid-302-3

(2) An up-to-date curriculum vitae (CV) or resume (no more than five pages)**, cover letter** explaining your qualifications for the position, copies of all relevant certificates and include three (3) to five (5) references, who are not family members or relatives, with working telephone and e-mail contacts.

(3) Offers must be received by the closing date and time specified in Section I, item 3 and submitted following the steps below;

Step 1: Register in Myhotkenyanjobs at www.myhotkenyanjobs.com if not already registered. If already registered, log in and ensure all updated attachments are uploaded.

Step 2: Attach a cover letter, AID 302-3 and copies of all relevant certificates including referee information. Scan and attach them as one attachment on section marked “Upload Certificates” under my profile. Note: All offers MUST be submitted online. Incomplete application packages will not be considered.

Step 3: Search for this position and click on Complete Questionnaire to Apply. Each offeror must answer all the questions in the Questionnaire.

(4) To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission/cover letter.