Tag Archives: country

Kenya: CHIEF OF STAFF

Organization: Heshima Kenya
Country: Kenya
Closing date: 03 Sep 2018

Position Overview:

The main purpose of this role will be to offer management and support services to the office of the Country Director (CD) in a bid to enhance efficiency and service delivery both to the CD, internal and external clients.

Duties & Responsibilities:

1. Communication/ Information dissemination

  • Communicates directly, and on behalf of the CD, with other senior management staff, stakeholders, employees, and others, on matters related to the CD's programmatic initiatives.
  • Provides a bridge for smooth communication between the CD, internal departments and external client’s e.g The Board, partners, government bodies etc all in a bid to ensure transparent information flow to and from the CD’s Office.
  • Reviews correspondence and drafts responses for the CD as appropriate by fact-checking all

Communications, editing and proof-reading key documents as required.

  • Assists in the preparation of documentation for Board meetings, follows up on

Correspondence related to the CD‘s meetings with funders, partners, and key staff.

  • Supports managers in their communications and raising critical issues with the CD, and follows through to ensure that they receive necessary and timely responses and guidance.
  • Acts as eyes and ears to the CD by identifying and alerting him on potential problems or difficulties with program implementation in time for him to act effectively

2. Maintenance of Calendar/Meeting facilitator

  • Works closely and effectively with the CD to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a "barometer," by having a sense of the issues taking place on the ground and keeping the CD updated.
  • Completes a variety of administrative tasks for the CD including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
  • Plans, coordinates and ensures the CD's schedule is followed and respected. Provides "**gatekeeper**" and "**gateway**" role, creating win-win situations for direct access to the CD's time and office.
  • Enforces rules for scheduling of meetings with the CD, and is capable of saying no to requests
  • Works closely with staff to schedule, invite and prepare participants to attend meetings initiated by the CD.
  • Prepares briefings for the CD’s meetings
  • Captures main take-away points at key meetings, and works to ensure follow up and monitors progress of next steps
  • Represents the CD in meetings and events as authorized by him.

3. Project management

  • Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Supports the CD in monitoring & managing what’s happening in all programs
  • Develops and maintain an inventory of the key projects in which the CD’s awareness and involvement is necessary
  • Works with key staff to ensure the CD’s needs are conveyed, Project implementation is done in a timely fashion, and that demands on the CD’s schedule are understood /agreed on and at the same time, conveys the needs of these individuals and their departments to the CD for the requisite support to be accorded.
  • Oversees (assess, plan, execute) special assignments and projects for the CD in support of

Institutional priorities.

4. Research, Reporting & Record Maintenance

  • Conducts research, prepares analytical reports & assists the CD in developing reports, Presentations, speeches, publications, and educational materials.
  • Prioritizes, and follows up on incoming issues and concerns addressed to the CD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Drafts reports & correspondences on behalf of the CD
  • Identifies and provides information and recommendations to the CD on issues and opportunities that could impact the organization’s agenda and the successful execution of

the CD’s commitments.

  • Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions etc.
  • Prepares reports by collecting and analyzing information.

5. Advisor

• Ensures the CD receives adequate information regarding different issues, for ease of decision making

• Diplomatically talks the CD out of bad ideas by pointing out consequences or bringing in new perspectives

• Serve as an ‘honest broker’ by understanding the preferences of the CD & ensuring he receives a full range of perspectives

  • Set a process for monitoring potential risks & developing proactive policies to mitigate against the risks in question.

Crisis Management

• Acts as the primary person to inform the CD of crisis

• Develops plans for emergences/a standard process for managing crises, including creating an ad hoc team to address the specifics of an emergency;

• Tactically rations and manages the CD’s visibility in crisis (personal presence shows concern

and shows who is in charge)

Qualifications, Skills & Competencies

• Bachelor’s degree in Business Administration, communication/PR or any other related field

• At least 3 years’ experience in a similar position, experience working in the NGO field is a plus

• Ability to establish and maintain effective working relationships with the CD, other members of the leadership team, the Board and committee members

• Must be well polished & cultured.

• Excellent presentation & report writing Skills.

• Must be computer proficient especially in Microsoft products including but not limited to PowerPoint

• Excellent scheduling, Organization and Time Management skills

• Proven ability to handle confidential and sensitive materials and situations

• Must be flexible in work hours and assignments

• Strong strategic and analysis skills, excellent problem-solving capacity

• Must be able to interact with a culturally and ethnically diverse population of beneficiaries, staff, and stakeholders

• Ability to maintain organized records and filing systems

• Ability to maintain confidentiality and conduct self with honesty and integrity

How to apply:

APPLICATION INSTRUCTIONS:

Your application should be sent to the address below indicating the position applied for in the email subject by close of business Monday 3rd September 2018. It should include a cover letter & a detailed CV (as one document in PDF format) with your contact details, details of current and expected remuneration, names and contacts of three referees, one of which should be your current supervisor.

Please note that Heshima Kenya does not charge any fees for receiving or processing job applications. Heshima Kenya is an equal opportunity employer.

NB. All applications should only be sent through the email provided.

Heshima Kenya/ RefuSHE

P.O Box 63192 – 00619 Nairobi Kenya

Email: hr2016@heshimakenya.org

Only shortlisted candidates will be contacted

Kenya: Consultancy Training on Project Cycle Management (PCM)

Organization: Trócaire
Country: Kenya
Closing date: 24 Aug 2018

Terms of Reference

CONTRACT TITLE: Training on Project Cycle Management (PCM)

NATURE OF THE CONTRACT:Consultancy**

Duration:12 working days

Location: Nairobi

Organizational Profile

Trócaire is an Irish development agency that was established in 1973 by the Catholic Bishops of Ireland. Trócaire’s whose work is inspired by Catholic Social teachings, with an overarching commitment to social justice. Trócaire works in 11 countries in Africa, Asia, Latin America and the Middle East, working through local partner organizations to deliver programs on issues relating to: Accountable Governance and Human Rights; Natural Resource Use and Resource Rights; Women’s Empowerment; and Humanitarian Preparedness and Response.

Introduction to Trocaire Kenya Programmes

Trócaire has been working in Kenya for over 30 years and established an office in Nairobi in 1994. We collaborate with over 20 local NGOs to deliver our Country Strategic Plan, which focuses on:

1) Accountable Governance: Public participation, social accountability and civil society space;

2) Resilient Livelihoods: Agricultural production, agricultural markets, livelihoods diversification, financial inclusion, regenerative natural resource management, community managed disaster risk reduction in ASALs, specifically Turkana, and Upper Eastern (Embu, Kitui, Tharaka Nithi)

3) Natural Resource Rights: Land and natural resource rights in the context of oil and gas industry in Turkana

4) Women’s Empowerment and Prevention of Violence Against Women and Girls: Personal empowerment, economic empowerment, attitude and behavior change, access to essential services, focused on adolescent girls and young women in slum settlements in Nairobi and Nakuru

5) Humanitarian preparedness and response: Emergency drought response in ASAL Counties

Purpose of the consultancy assignment

The objective of the consultancy is to deliver a comprehensive PCM training for Trocaire Kenya staff and partners.

Expected Outputs and Deliverables

The consultancy will consist of the following tasks:

  • Conducting a training needs assessment
  • Adjusting the existing training curricula for the target audience
  • Preparation of training modules (including handouts/handbooks for participants)
  • Delivering trainings (prepare and compile training pack for participants, including all relevant supporting materials ; agenda, presentations, handouts, group exercises, exercises for individual work, reference materials, evaluation forms, etc.)
  • Reporting (Upon the completion of the training delivery, the trainer will prepare a final report that will include, but will not be limited to: training goals and results achieved number of trainees, analysis of pre and after training knowledge, lessons learned and recommendations)

Qualifications of the Successful Consultants

Trócaire Kenya seeks to engage the services of qualified and experienced consultant(s)/consultancy firm to lead on this training. The consultant(s)/consultancy firm must have the following qualifications and experience:

● The lead consultant(s) must be qualified to at least a Master’s degree level.

● The lead consultant(s) must have at least 10 years’ experience in project management in the development sector

● Practical knowledge and experience in developing training curriculum and facilitating training workshops

● Demonstrated ability to write high quality, clear, concise reports in English.

● Sound interpersonal skills and ability to work in a team environment

Duties and Responsibilities

Consultant:

· Deliver the assignment in accordance with the TOR and contract

Trocaire

· Provide and ensure access to all required documentation for purposes of this assignment

· Ensure logistical requirements for field-based work are provided for the consultancy team (where needed)

Timeline and Contract Details

Time for consultancy shall be approximately 12 working days from end of September to Mid – October 2018The consultant shall pay the taxes, levies and other impositions levied under the applicable law and Trócaire will deduct such taxes as may be lawfully required (ie. withholding tax).Trócaire contract procedures and standards shall apply before, during and after the completion of the assignment.

How to apply:

Trócaire invites interested individuals and companies to submit the following application documents:

● A Brief Expression of interest outlining how the consultant(s) meets the selection criteria and their understanding of the ToR and methodology.

● Technical Proposal, not more than 7 pages outlining the approach and methodologies, complete with a proposed activities schedule/work plan with time frame.

● Financial proposal detailing consultant(s) itemized fees should be annexed on the technical proposals

● Names and CVs of individuals or team members proposed and their roles in the achievement of the assignment

● 3 professional referees (previous clients) and sample reports of similar assignments taken in the recent past

· 3 examples of similar pieces of work completed within the past two years

· Work references – contact details (e-mail addresses) of referees (firms for whom you’ve produced similar assignments);

· Sample of similar assignment previously delivered by your company but from the people named on the bid.

The proposal shall be sent, in soft copy, to hrkenya@trocaire.org with “**Training on Project Cycle Management” as the subject heading no later than 24th August 2018.**

Kenya: Monitoring, Evaluation and Learning Manager – Re-Advertisement

Organization: FilmAid International
Country: Kenya
Closing date: 29 Aug 2018

Reports directly to: PROGRAMMES DIRECTOR

Duty Station: DADAAB & KAKUMA REFUGEE CAMPS

Date of posting: 16th August 2018

Closing date: 29th August 2018

ABOUT FILMAID:

FilmAid is a non-profit humanitarian and development organisation that uses the power and influence of media to combat critical social issues. It creates multimedia content designed to inform, inspire and empower the displaced population and the surrounding hosting communities. It uses strategic and integrated approach to distribution including; Radio broadcasts, mobile cinema, film based workshops, magnet theatre, Public Service Announcements, community action mobilised activities and media arts entrepreneurship training.

GENERAL POSITION SUMMARY:

The Monitoring, Evaluation & Learning Manager is tasked to keep the organization informed of progress in realizing its strategic objectives. The position requires exemplary research, analytical & interpersonal communication skills to be used in communicating impact and promoting learning within the organization and externally with donors, government and other key stakeholders.

ESSENTIAL FUNCTIONS

  • Direct responsibility and accountability for planning management and oversight of CwC outreach, livelihood and media arts programmes and projects and any other research, monitoring and evaluations relating to the Kenya Country office;
  • Establishes mechanisms to assure all mandatory M&E requirements are met, the intended results are produced;
  • Provides evaluation feedback into policy/project/programme design, including comments on various documents and regularly monitors risk logs of projects;
  • Follows up on implementation of evaluation recommendations; ensuring the optimal use of evaluation by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan;
  • Provides support to internal teams and stakeholders on ways and means to improve M&E related components and activities;
  • Provides support at the design stage of programmes/projects for setting up a framework with defined indicators to facilitate the evaluation at the later stages;
  • Leadership and coordination of evaluation missions for projects, sectoral and thematic evaluations, including desk evaluations/studies on selected sectors/themes;
  • Supports the development of project proposals – particularly performance monitoring plans and M&E sections;
  • Develop standards for measuring quality of activities implemented;
  • Lead in assessing the quality of programmes on a routine basis;
  • Communicate challenges, lessons learned, opportunities and best practice resulting from quality assurance activities;
  • Ensures timely submission of good quality M&E report, including any other reports requiring M&E inputs. The reports should enlighten, inspire and record compliance for internal and external use, and contain data of sufficient quality to be valid for evaluation;
  • In collaboration with HQ support in the preparation of organizations annual reports;
  • Contribute to global research and learning on Communicating with Communities (CwC) methodologies;

SUPERVISORY RESPONSIBILITY

All project team members.

Works directly with: Senor Management Team (SMT: Country Director, Creative and Content Director, Operations Director) Management team (MT: Executive Coordinator, Programme Coordinator, Finance Manager, Creative and Content Manager, Field/Site Managers). Supervise all program team members in the Kenya operation by articulating expectations, displaying model behavior, maintaining open lines of communication and being clear about roles and relationships. Work directly with Senior Management Team to design, monitor and report program performance objectives.

QUALIFICATIONS & REQUIREMENTS

  • A degree or equivalent in Media for Development or related field with certificate/diploma in Programme Monitoring and Evaluation;
  • At least 4 years experience operational M&E experience at the national and international level in development and humanitarian issues;
  • Expertise and familiarity with cutting-edge M&E methods, designing results frameworks and evaluating development results, including experience in practical implementation of impact evaluations, experimental and quasi-experimental evaluations, particularly in public and private enterprises;
  • Demonstrated experience in applying qualitative/participatory research methods; linking planning to M&E; results based approaches;
  • Experience in the usage of computers and office software packages, experience in handling of web based management systems; proficiency in using statistical analysis software, such as SPSS and Excel); qualitative data analysis software (such as QSR) will be an asset;
  • Experienced in rendering M&E results with Social Behavior Change Communication approaches;
  • Experience with principles and practice of humanitarian aid and/or development;
  • Has lived and is willing to live and work in non-family workstations.

KEY SKILLS AND COMPETENCIES:

  • Fluency in written and spoken English and Kiswahili is essential.
  • Excellent writing skills.
  • Excellent interpersonal, communication and organizational skills.
  • Creative and analytical thinker with the ability to manage multiple projects.
  • Must be highly organized and able to work with other teams.

How to apply:

Interested and qualified persons with the required experience are invited to submit their applications with only Cover Letter, CV and 3 references to Email address: jobskenya@filmaid.org on or before 29th August 2018 5.00 pm EAT and clearly indicate on the subject line as ‘Monitoring, Evaluation and Learning Manager and stating your expected remuneration for this role.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified. Only short-listed candidates will be contacted. FilmAid is an Equal Opportunity Employer.

Important Notice: If you have applied for this position before you need not to re-apply.

Kenya: Cash Transfer Programming Manager

Organization: Kenya Red Cross
Country: Kenya
Closing date: 17 Aug 2018

Position summary

The Cash Transfer Program Manager will support Red Cross /Red Crescent National Societies in
the region to build up their expertise in cash delivery and preparedness, contributing to their
organisational development as leading national humanitarian organisations. The staff will be a
technical specialist responsible for coordinating and developing bespoke training and coaching
while ensuring coordination and participation with technical leaders in the field. This is an
exciting opportunity to be a core part of ensuring that a Red Cross/Red Crescent National Society
has the knowledge, skills and experience as well as the institutional capability to:

a) Respond rapidly and at scale using cash transfers to meet relief needs of affected people
and/or deliver long term support to vulnerable people, respecting their choice and
promoting their dignity.

b) Participate in the improvement of the coordination of cash assistance in their country, as
well as advocacy and collaboration with the Government as auxiliary role

Key Responsibilities

• Support the Kenya Red Cross Society, Uganda Red Cross Society and Ethiopia Red Cross
Society to complete a cash preparedness self-assessment to document its current
operational readiness, capacity and gaps in implementing cash assistance for emergencies
rapidly and at scale, and identify priority areas for capacity building.

• Support the National Societies with the development and implementation of the Cash
Preparedness Plans of Action (including budget) ensuring that procedures and processes
are created in consultation with the relevant NS departments and maintain a cross-sector
approach. The Plan of Action should be based on the self-assessment and might include:
development of SOP’s in consultation with the relevant NS departments, cash feasibility
studies, analysis of payment mechanisms within the country, market assessment in key
disaster affected areas and development of pre-agreements with key financial service
providers as part of preparedness actions, based on the previous analysis.

• Undertake capacity building in cash assistance through face to face trainings, simulations
and ‘learning by doing’ exercises, as well as remote and face to face coaching. These will
cover training of National Societies staff and volunteers at national HQ and branch levels
and looking at peer to peer engagements across those NS’s selected where synergies
align.

• Support the NS to use the IFRC “cash in emergencies toolkit “and adapt some of the
tools to their context and procedures, as well adapt some of the tools to resilience
intervention programming.

• Work with the NS to integrate cash assistance programming into relevant guidelines,
procedures and policies.

• Support the NS to explore ways to integrate cash assistance in preparedness into its
existing contingency plans and preparedness/readiness processes. The NS should be able
to mount a scalable and rapid cash based intervention to meet immediate needs and
mainstream cash through forecast based action, recovery and resilience programming.

• Support the engagement of the NS in coordination fora and help them identify areas of
collaboration with external key stakeholders, UN Agencies, International NGOs, Private
and Academic Sector, to ensure the cash transfer programming is coherent, has an added
value, and is appropriately harmonised with the wider cash assistance system in country.

• Advocate to the NS leadership to institutionalise cash assistance programming in
preparedness and Forecast-based Financing understanding the NS needs, challenges and
opportunities.

• Support the NS to develop its own communications and advocacy capacity in cash in
Forecast-based Financing and preparedness.

• Support them to participate in the improvement of cash coordination in the country and
the region, and leverage their auxiliary role with the Government.

• Monitor available financial resources to deliver the agreed cash activities for the country
programme.

• Document the cash assistance in preparedness and Forecast-based Financing process and
any experiences in cash assistance that might be of interest to the wider RCRC
Movement. Draft case studies and project factsheets to profile the work of the NS,
highlight good practices and lessons learnt and to guide and inform future NS cash
transfer programming. Share and disseminate cash assistance news, documentation and
training opportunities that exist within and outside the Movement.

• Identify potential areas of knowledge sharing among NS in the region and with other
organisations in the country.

• Potentially support other cash preparedness initiatives in the region, through providing
technical support to staff linked to the cash preparedness work conducted in the other
countries.

Desired Competencies

• Post graduate level of vocational or technical qualification within a specialist technical or
professional field relevant to response or recover programming including cash and
markets

• Technical training in disaster preparedness, response and recovery

• Acquaintance with Federation DM tools (FACT, RDRT, ERU, VCA, PECT and others)

• Working knowledge of French, Spanish or Arabic desirable

Essential Competencies

• Technical/professional knowledge within the areas of cash and markets with an emphasis
on the ability to design and implement cash assistance interventions and/or market
assessments and market based interventions

• Solid understanding of the international humanitarian sector with a focus on integrated
programming, participatory planning, and local institution capacity building, with
knowledge of appropriate gender, equity and diversity programming approaches.

• Knowledge of designing training and outreach strategies and materials.

• Understanding of the key issues relating to delivering cash at scale and skills to address
them

• Proven skills of managing and coaching teams in multi-faceted projects, including
mentoring, coaching, training and building the capacity of national and local staff and
volunteers

• Highly developed analytical and communication skills and ability to assimilate and
process information for wide-ranging audiences.

• Proven analytical and programme design skills and the ability to think strategically while
under pressure

• Proven skills in operational planning, budgeting and reporting for an emergency response
that included cash assistance.

How to apply:

Interested candidates who meet the above qualifications should send their applications to
careers@redcross.or.ke or the address below on or before 17th August 2018.
Secretary General
Kenya Red Cross Society
P.O. Box 40712-00100,
Nairobi
Applications MUST contain; letter of application, curriculum vitae, copies of relevant certificates,
address and contacts of two referees.

Kenya: Regional Logistics Coordinator – Anglophone Africa

Organization: International Medical Corps
Country: Kenya
Closing date: 23 Aug 2018

SUMMARY

The Regional Logistics Coordinator coordinates with other Regional Management Team members (Regional Operations Coordinator / Director / Desk, Regional Finance Coordinator / Desk) to provide support to country programs within assigned portfolio. S/He reports to the Global Logistics Manager, promotes and implements Global Logistics and Supply Chain department strategies, tools and policies. Works with Logistics Desk Officers to collect and analyze logistics data from countries under supervision. Coordinates with country management and logistics teams design and implementation of improvement plans.

The Regional Logistics Coordinator aims at supporting country programs to enhance effectiveness and compliance of the Logistic and Supply Chain activities. S/He builds and promotes International Medical Corps’ image as a leader in Medical Humanitarian Supply Chain management. This includes the design of fit-for-purpose and cost-effective supply chains, the deployment and management of appropriate number and quality of human resources, the implementation of relevant tools and business processes in compliance with organization and donors’ policies and procedures. S/He will participate to emergency responses as required.

The Regional Logistics Coordinator oversees a portfolio of country programs. S/He is stationed in an IMC country office preferably. S/He provides remote support to countries within portfolio and on-site support to country program. S/He is expected to travel for 30-50% of the time outside duty station.

The Role Holder may also be required to coordinate assigned Global Supply Chain Excellence Program functional project(s) (in areas of warehousing, inventory management, fleet management, procurement, etc).

ESSENTIAL RESPONSIBILITIES

1. Technical support and continuous improvement, effectiveness and compliance

-Responsible for providing technical oversight and support to countries within assigned portfolio to ensure implementation of logistics, procurement and supply chain activities in full compliance with the organizations policies and procedures, donors’ regulations and local laws.

-Maintain dynamic coordination with HQ Regional Operations, Finance, Audit, and Compliance to anticipate/identify gaps, bottlenecks, risks and coordinate on the development/ implementation of mitigation/corrective strategies/actions.

-Coordinates the development of improvement plans, conduction of technical visits, spot interventions, surge support and capacity building actions. Manages the staff and budget resources allocated in optimal way.

-Provide support to the senior country management team by reviewing management responses pertaining to Logistics and Supply Chain as well as the design and implementation of required corrective measures; Internal / external Audit (Finance, Operations, Technical Unit). Build capacity of relevant logistics staff to implement those corrective measures.

-Ensure correct implementation of standard reporting system across country programs, review reports, boards of indicators and KPIs. Provide feedback and ensure country team is aware and provides solutions to issues reported.

-Access, use and disseminate RLC and Country Logistics toolkits to ensure standard implementation of procedures and deployment methodologies…

2. Improving Supply Chain Management

-Work with country leadership (incl. Management, Logistics and Program teams) to support the development and maintenance of country logistics guidelines incl. (supply chain strategies, SLS).

-Use country supply chain improvement methodology under initial guidance of the Global Supply Chain Manager.

-Implement Key Performance Indicators to monitor supply chain effectiveness, document economy and Value for Money (VfM), measure impact.

-Accountable for the effective review and validation of project procurement plans; including project supply chain feasibility and sufficient funding planning. Alert on gaps/deficiencies of project proposals when risks incurred.

-Delivers training on procurement planning to ensure implementation as part of standard project life cycle.

-Identify procurement synergies at country and regional level and works with country teams at designing regional procurement strategy with quality, VfM and improved compliance objectives.

-(As assigned,) support the implementation of LMIS Procurement & inventory management modules. Works with country and HQ teams to plan, facilitate, manage resources for an effective LMIS implementation..

-Focal point for the roll out of improved procurement tools. Works with country project and procurement teams to plan, facilitate, and monitor the effective implementation of Procurement planning process, Blanket Purchase Agreements, Procurement Tracking Systems.

3. Deliver on-site Logistics & Supply Chain support to in-country operations (through regional logistics & supply chain resources or directly)

-Participate to the development, testing and implementation of Roving Logistics Coordinators’ support packages, coordinate lessons learnt with other RLCs and ensure continuous progress toward improving tools and methodologies.

-Provide Logistics support to the various International Medical Corps projects in the region through deployment of resources or remote support.

-Implement Roving Log Co standard package as described in the Global Logistics & SC Roving staff procedures. Ensure sufficient funding is made available in project proposals to support multiple deployments to country programs per year as required.

-As Regional staff: monitor the effective implementation of agreed actions. Failure/gaps/delays are reported to country, regional and GL&SC management. The RLC is ultimately accountable for the effective and timely implementation of recommended actions.

-Conduct assessments, support start up or closure of country programs or project sites ensuring implementation of standard Logistics/project close-out processes (incl. focus on minimizing financial liabilities).

-Participate in the preparation of project proposals, provide technical input on supply chain, appropriate staffing structure and procurement planning. Assist in subsequent pipeline execution, as appropriate.

-Participate to SMT meetings are country level and assesses the effective representation of the logistics & SC unit at senior management level and effective involvement of the unit into project and country strategy design, development, review and monitoring.

-Gap-fill Logistics Coordinator or other Senior Logistics Staff positions as required; implement logistics management systems according to International Medical Corps Logistics Guidelines and take leading role in matters pertaining to logistics planning, international and local procurement, tendering, contracting, commodities tracking, import/export/re-export, cargo receipt, warehousing and stock management, transport (international and in-country), vehicle fleet management and asset management and maintenance, support to program team with goods prepositioning for distribution, mandatory reporting and activities documenting, proper logistics set up of new sites or closure of sites when project activities end, mandatory reporting, acquisition of equipment according to the project budget lines and organizing maintaining and developing a proper asset and inventory control and tracking system.

4. Logistic support to Emergency Response Operations (deployment is limited)**:**

-When ER is declared within region, take active participation in International Medical Corps Emergency Responses in assigned role. Remain flexible to answer/deploy in timely fashion.

-Undertake thorough assessments of infrastructure and supply chain and procurement environment in emergency situations (airports, trucking fleets, warehousing, access routes etc.) to enable operation take logistics-informed decisions. Monitor and report any relevant changes in post-emergency period that may influence intervention strategies.

-Manage the supply chain on medical, non-food, food and other commodities as well as information management (incoming pipelines, stock reports, and commodities movement report) to ensure program staff remains well-informed and well-prepared for incoming pipeline and related schedule.

-Ensure rapid identification of in-country consignee when International Medical Corps is not registered in country.

-Manage all commodity movements, including secure warehousing, inventories, delivery and distribution facilitation supported with appropriate evidences and reports on commodity movements, identify and overcome bottlenecks to ensure uninterrupted supply of emergency relief operations.

-Ensure active participation in Emergency Response forum with priority on Logistics Cluster.

-Submit ERT logistics reports based on agreed schedule to in-country management team and HQ logistics pursuant to International Medical Corps Logistics Guidelines.

-Coordinate with Logistics Cluster or other coordinating mechanisms for interagency logistics or procurement coordination (where applicable), donors, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule distribution of International Medical Corps commodities on a regular basis as programmed, as well as to ensure adequate information sharing and address common concerns/problems and seek solutions.

-In coordination with responsible program staff assist end-use monitors to verify that distribution related dispatches of stocks have occurred according to the intentions and plans of the donors, International Medical Corps, and project partners.

-Negotiate and verify adherence to conditions and terms of the commodity transport contracts in consultation with International Medical Corps HQ logistics department, ensure adequate transport means are engaged and review transport related documentation to ensure no exposure for the organization.

-Locate and negotiate terms for adequate warehousing with security well-maintained, and meet basic safety and health requirements.

5. Human Resources and Capacity building

-In collaboration with Country management team, periodically reviews the Logistics & supply chain organization structure against standard models including the review of Budget Holder’s / Stock owners’ ability to interface with Supply Chain systems. Accountable for the effective implementation of required improvements/adjustments including reporting to operations/GL&SC when improvement are not endorsed/take place at required pace.

-Participate to selection and signs off on the recruitment of logistics field staff (national and international), ensures that induction training takes place within timeframe and capacity building / performance plans are implemented (manager level and above). Recommend promotions, disciplinary action and termination of staff in consultation with Country management when required.

-Support line manager in the performance management of most Senior Logistics personnel in country. .Provide assessment and reports on job performance evaluations and inform on KPIs (in liaison with Logistics Desk officer)

-Coordinate with relevant technical support to deliver to in-country Logistics & Supply chain and non-logistics staff to deliver face-to-face and online trainings on relevant procedures and systems related to logistics and Supply Chain.

6. Compliance & best practices

-Committed to fraud detection, risk reduction and fraud reporting, ensure compliance with IMC policies and procedures, donor regulations and key local regulations impacting supply chain (i.e. importation).

-Support country programs to ensure that procurement, transfers and disposals of equipment and software that are subject to US Export Compliance have valid BIS licenses as applicable.

-Support country programs to ensure that vendor due diligence actions are carried out (and documented) as per required procedures including vendor registration, vendor performance, country price/vendor information are shared among NGOs, market surveys conducted regularly. Conduct physical verification when deployed.

-Work with Finance, Compliance and Audit focal points to assess compliance with internal controls and required procurement documentation. When deployed, conduct verification of Procurement and Warehouse Inspection check list to ensure self-assessment reflect consistent implementation of procedures. Highlight, report, track (…) risks and improvement required. Review sampled procurement documentation, internal and external audit reports to detect procurement related risks. Work with country management teams to implement corrective measures.

-Work with relevant team to assess effective implementation of the supply chain and procurement planning elements of the project life cycle for existing and future projects (with focus on proposal development, kick-off, close-out stages), report gaps and propose corrective measures.

-Work with country teams at reducing un-distributed stocks of a project; minimize disposition requirements and report risks related to remaining stocks.

7. Working Relationships

-Works under the direct supervision of Global Logistics Manager. Supervises other Regional Logistics & Supply Chain staff incl. Regional Supply Chain Manager, coordinates on day to day basis with Logistics Desk Officers & Global Procurement Officers at Split / Global office as lead of a virtual, matrix managed regional logistics & supply chain team.

-Maintain frequent communication with the various country directors, Regional coordinator/director, Finance and Audit regional teams and other Global logistics personnel to share progress and risks at country level and action plans.

8. Representation

-Represent International Medical Corps to government officials, Logistics Cluster, NGO Forums for logistics and Procurement vendors, shipping and clearing agents, transport companies, and partner representatives in a positive and professional manner.

-Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of International Medical Corps’ mandate, ethics, values and stand-point with regard to other actors.

9. Security

-Ensure application and compliance of security protocols and policies as delegated.

-Comply with security and safety procedures, as applicable to the specific location.

10. Reporting requirements

-Regional Supply Chain monthly analysis report

-Regional Compliance Analysis report (Warehouse, Procurement, Logistics)

-Country specific improvement plans including staffing, supply chain, compliance, procurement.

QUALIFICATIONS:

-Extensive experience (7 to 10 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management, distribution support

-Proven record on the ability and experience of the management of country logistics and supply chain at a senior level. Regional experience is a plus.

-Academic degree in logistics or relevant field (desired). Certification in Humanitarian Logistics Supply Chain (desired if no academic degree).

-Experience with donor specific procedures related to logistics and supply chain.

-Management of budgets and ability to prepare timely, complete and accurate reports

-Ability to conduct training workshops in all areas of logistics for national and international staff (suitable to staff knowledge level).

-Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring.

-Strong organizational and problem-solving skills with analytic approach.

-Strong interpersonal, management and leadership skills. Experience in remote management.

-Ability to work in participatory manner with staff to assess needs, implement and monitor activities.

-Ability to integrate and work well within multiethnic and multicultural team.

-Ability to work in harsh conditions, often in remote areas.

LANGUAGE / OTHER SKILLS

-Ability to read, write, analyze and interpret, technical and non-technical in English.

-Knowledge of French or Arabic required. Spanish or Portuguese is a plus.

-Valid driving license.

-Proficiency with MS Word and Excel (minimum requirement).

-Prior experience of Supply Chain ERP use (desired).

Prevention of Sexual Exploitation and Abuse: Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

​Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

How to apply:

Please, send an email to: hr-uk@internationalmedicalcorps.org.uk

Kenya: Resource Development and Communications Manager (Ref: RD&CM /08/18)

Organization: Habitat for Humanity
Country: Kenya
Closing date: 17 Aug 2018

POSITION

Resource Development and Communications Manager

REPORTS TO

National Director

LOCATION

Nairobi

DIRECT SUPERVISEES

Communications Officer, Volunteer Engagement Coordinator and Volunteer Engagement Officer

RELATIONSHIPS

All departments to ensure seamless flow of HFH programme

and operations processes

CATEGORY

Existing position

Job Purpose

The Resource Mobilization and Communications Manager is responsible for the overall coordination, planning, development, and management of a public and private sector fundraising and communications strategy to mobilize resources and position HFH Kenya in line with agreed strategic goals.

Key Responsibilities

Resource Mobilization

  • Initiate, review and design all communication and fundraising material for Habitat for Humanity Kenya.
  • Develop and implement a fully integrated fundraising and partnership resource mobilization and development strategy.
  • Develop, implement, monitor and evaluate fundraising strategies with the overall objective of ensuring that the organization is well resourced to meet its objectives.
  • Identify and respond to grant opportunities and maintain a grant tracking matrix as well as a grants database.
  • Keep abreast with interests of individual, corporate, government donors, initiate contacts and develop concepts that would interest them in supporting HFH Kenya’s work.
  • Review monitor and document donor funding policies and trends in the country.
  • Maintain consistent and constant communication with past and present donors through thank you letters, newsletters, reports or other communication media.
  • Oversee the management of a donor database, track donations as appropriate.
  • Initiate contacts with Corporate Social Responsibility Officers and CEOs of companies in Kenya and cultivate interest, giving and participation in construction of low cost housing
  • Ensure appropriate representation of the country office at strategic donor, partner and government meetings that could lead to resource acquisition and collaborate. Coordinate opportunities for Country Director to meet with donors.
  • Manage the coordination of the grant implementation process in collaboration with other teams, programmes and programme quality including the development of work plans, technical and management approaches, correspondence, budgets, contracts, agreements, reports and close-outs at the country office level.
  • Track, monitor, and ensure successful grant and contract management and fulfilment in accordance with donor requirements.
  • Support the writing of programme proposals and programmatic reports.
  • Works jointly with colleagues and the Programmes team to unify HFHK’s image and positioning to existing and potential donors and ensure that synergies are created between the different strategies and activities.
  • Supervises the development of fundraising tools, programme funding requirement documents, partner updates, donor reports and articles for HFHK website.
  • Updates donor contact information to ensure current records are up-to-date
  • Explores capabilities of donor management system and shares this knowledge with staff
  • Supports research for funding opportunities and draft proposals as well as completing grant reports

Communication

  • Ensure appropriate representation of the country office at strategic donor, partner, and government meetings that could lead to resource acquisition and collaboration.
  • Develop creative and effective print and electronic marketing /public awareness material that utilize personalized stories/ testimonials, program outcomes and engaging images.
  • Manage a positive public image of the organization by engaging local and international media on the work the organization is doing and representing the organization in forums that align with the organization’s mission and vision.
  • Manage and maintain a constantly updated website of the organization to communicate to the wider public on the organization’s mission and vision.
  • Manage performance of the communications officer.
  • Discharge management functions as may be delegated

KEY PERFORMANCE MEASURES / INDICATORS

  • Funds fundraised
  • Partnership & networks developed
  • Prompt submission of donor reports.
  • Smooth co-ordination of GV programs.

QUALIFICATIONS

  • A Bachelors ’s degree in an associated field such Social Science, Journalism and International Development

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

  • Proficiencies in spreadsheet, networking and database management
  • Attentiveness to detail and ability to work well under pressure.
  • Excellent research, information management and networking skills.
  • Strong analytical, research and report writing skills as well as excellent presentation and facilitation skills.

EXPERIENCE

  • At least 7 years’ experience in charge of fundraising and communications in a NGO.
  • Demonstrated experience preparing, writing and managing grants and contracts.
  • Demonstrated creativity and productivity in resource mobilization, marketing and communications.
  • Demonstrated ability to listen to and support programme staff and partners, and to work with communities in a sensitive and participatory manner.

OTHER INFORMATION

  • Ability to work long and odd hours, including weekends and nights
  • Confidentiality
  • Honesty

  • High levels of integrity

How to apply:

If you feel you meet the requirements of the positions, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hr@hfhkenya.org to be received by 17 August, 2018 C.O.B. Kenyan nationals are encouraged to apply. Only shortlisted candidates will be contacted.

Kenya: Communication/Videography Consultant

Organization: UN Children's Fund
Country: Kenya
Closing date: 09 Aug 2018

Background and Justification

UNICEF Kenya requires the services of a communications specialist to support all sections through planning, shooting and editing videos and b-roll for distribution to multiple platforms, including social media and WeShare; coordinate multimedia distribution and ensure target audiences are reached (including donors and partners); and develop and implement advocacy strategies to support the country programme outcomes.

Scope of Work

Communications and media outreach

  • Produce, film and edit videos for distribution to target audiences and partners.
  • Strategize and coordinate distribution of multimedia content produced to ensure maximum visibility.
  • Assist in developing communications, advocacy and campaign strategies in line with UNICEF’s Country Programme Document.
  • Liaise with country office sections to determine and align advocacy priorities for maximum effect.
  • Any other communications and advocacy related tasks, as requested
  • Deliverables

    Communications and media outreach

  • Film and edit videos highlighting priority intervention areas such mortality and stunting, learning and education, child and adolescent protection and HIV prevention, and social protection, inclusion and resilience building.
  • Distribute produced content strategically to target audiences
  • Assist in developing and implementing communications and advocacy strategies
  • Support UNICEF in coordinating communications/media response in the country
  • Produce human interest stories and other content for social media, website and sharing with partners
  • Assist in formulating and pitching stories/messages to media
  • Deliverables

    Duration

    (estimated # of days or months)

    Timeline/Deadline

    Payment schedule

  • Film and edit videos highlighting priority intervention areas such mortality and stunting, learning and education, child and adolescent protection and HIV prevention, and social protection, inclusion and resilience building.
  • 5

    Rolling basis, monthly

    30.09, 31.10, 30.11, 31.12, 31.1, 28.2, 31.3, 30.4, 31.5, 30.6, 31.07

  • Distribute produced content strategically to target audiences
  • 1

    Rolling basis, monthly

    30.09, 31.10, 30.11, 31.12, 31.1, 28.2, 31.3, 30.4, 31.5, 30.6, 31.07

  • Assist in developing and implementing communications and advocacy strategies
  • 3

    Rolling basis, monthly

    31.12, 31.3, 30.7

  • Produce human interest stories and other content for social media, website and sharing with partners
  • 1

    Rolling basis, monthly

    30.09, 31.10, 30.11, 31.12, 31.1, 28.2, 31.3, 30.4, 31.5, 30.6, 30.7

  • Support UNICEF in coordinating communications/media response in the country
  • 0.5

    Rolling basis, monthly

    30.11, 31.1, 31.3, 31.5, 30.6

  • Assist in formulating and pitching stories/messages to media
  • 0.5

    Rolling basis, monthly

    31.10, 31.12, 28.2, 30.4

    Payment Schedule:

    Payment of $6,000 is made once a month upon receipt of an invoice indicating tasks carried out that meet UNICEF’s quality standards, and against an invoice for any travel expenses including flights and DSA, as follows (all in USD).

    Desired competencies, technical background and experience

  • Advanced University degree in Communications, Journalism, Public Relations, or equivalent/relevant professional experience combined with a university degree in a related field
  • A minimum of five years’ relevant professional work experience in communication, print, broadcast media or interactive digital media
  • Proven experience in developing communication strategies
  • Proven experience in professional videography, video editing, and writing
  • General ability to draft ideas and concepts, clearly and concisely, in written and oral form; specific skills in writing press releases and articles/stories for traditional and electronic media
  • Proven ability to research, analyse, evaluate and synthesize information
  • Strong planning and organisational skills
  • Solid media contacts and the knowledge of current theories and practices in communication research, and the role of mass media
  • Proven ability to work as part of a team and have a strong understanding of UNICEF programmes
  • Knowledge of computer systems, internet navigation and various office applications, specifically interactive digital media (video editing)
  • Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the organization
  • Conditions

  • The candidate selected will be governed by and subject to UNICEF’s General Terms and Conditions for individual contracts.
  • The contractor will work from the UNICEF Kenya office in Gigiri, Nairobi.
  • 50% travel to the field is required (including areas such as Baringo, Homa Bay, Kisumu, Garissa, Isiolo, Mandera, Marsabit, Samburu, Tana River, Turkana, and Wajir).
  • Travel expenses, including DSA, will be covered in accordance with UNICEF’s rules and tariffs, by the consultant and reimbursed against actuals.
  • Where consultant is required to travel to areas deemed insecure by UNDSS (such as Garissa, Mandera and Turkana), he/she will travel with UNHAS or UN Vehicle and will not bill the organisation for UN transportation.
  • The consultant must be legally able to work in Kenya.
  • As per UNICEF DFAM policy, payment is made against approved deliverables. No advance payment is allowed unless in exceptional circumstances against bank guarantee, subject to a maximum of 30 per cent of the total contract value in cases where advance purchases, for example for supplies or travel, may be necessary.
  • Risks

    Under-utilization of key communication opportunities hampers overall UNICEF communication efforts and reduces programme effectiveness. For the purposes of this contract, such risks to be mitigated with proper supervision and clear terms of reference.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=515126

    Kenya: Director Field Human Resources

    Organization: CBM
    Country: Kenya
    Closing date: 31 Aug 2018

    We are looking for someone who will…

    • Provide high quality, consistent and professional support and advice on Regional Human Resources policies and procedures to managers and employees across CBM International Field Organisation world-wide, with a specific focus on organisational capacity evaluation and -building

    • Oversee the Human Resources functions for all the CBM Offices in all CBM regions by managing the effective recruitment and staff development processes and coordinating the performance management process; by ensuring the contextualisation and enforcement of standards (e.g. HR Handbook), capacity building, and quality assurance/ control, with a view of enabling HR staff in the region to achieve their objectives

    • Oversee and provide guidance on compensation and benefits policy and implementation

    • Provide advice on regional and country requirements and support other HR project initiatives within the wider CBM International HR team as necessary

    • Drive organisational development by supporting the Regional Hub Directors (RHD) to put in place processes, systems and structures that will help to improve the ongoing operation of the organisation on a continuous basis and lead RHDs and Country Directors (CD) through fair and transparent organisational development processes, in accordance with good practice, CBM organisational policies

    We are looking for someone who has…

    • Graduate and/or relevant professional qualification in HR Management/ Development, Leadership or Organisational Development

    • Requires minimum 10-15 years’ experience in Human Resources Management with significant organisational development experience or related fields, in a complex, international organisation (preferably in the INGO context)

    • Proven record of accomplishment of effective contribution as a member of a senior management team

    • Demonstrated ability to collaborate across teams and work styles to execute development and capacity building activities at a high level in a fluid work environment

    • Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds

    • Advantage of lived experience with disability and / or experience of working with persons with disabilities or promoting disability rights a distinct advantage

    • Persuasive and engaging communication

    • Changing priorities and under minimal supervision

    • Fluent English

    How to apply:

    The future job holder will adhere to CBM’s values and commits to CBM’s Child Safeguarding Policy.

    CBM encourages persons with disabilities to apply for this position. For further information about CBM’s inclusion policy, please see Here. If you feel that this role would be a good opportunity for you, we would love to hear from you. Please send your CV and cover letter in English to this address**: recruitment@cbm.org**. Application deadline: 31st August 2018

    The role is a 2 years Fixed Term Contract and is based in Nairobi, Kenya. This position has a national compensation package and is subject to local employment and immigration laws.

    Kenya: Regional Human Resource & Staff Development Manager

    Organization: HelpAge International
    Country: Kenya
    Closing date: 16 Aug 2018

    Open to Kenyan Nationals only

    HelpAge International is the secretariat to the HelpAge Global Network, which brings together a wide range of organisations and individuals working to promote the rights and meet the needs of older women and men, nationally and internationally.

    Our long-term vision is to establish a global movement of strong connected age focused and older people led platforms in every country in the world. Only by collaborating together can we achieve a world in which all older people can lead dignified, active, healthy and secure lives. We aim to extend the reach and influence of the HelpAge Global Network to all those in a position to help bring about our vision for older people– including Governments, regional institutions, policy makers, development partners, the private sector, UN organisations and academic institutions.

    In Africa region we will deliver this through a combination of programme, policy and communications work focused on our core themes of social protection, health and care, and humanitarian issues. HelpAge Africa Regional office seeks to recruit a Regional Human Resource and Staff Development Manager.

    As part of the global HR team the regional Human Resources and Staff Development Manager will act as a strategic business partner to staff in the Regional office, Country Directors and country HR staff in the region. The post holder is responsible for all HR related matters in the region.

    He/she will have significant experience in strategic human resource management at regional level, have extremely strong communication, negotiation and representational skills, be able to lead complex projects and initiatives that require multi- level stakeholder engagement and have ability to manage multiple priorities. Experience in coordinating human resource activities across countries, sound experience in staff learning and development, performance management and staff engagement are essential to this role.

    How to apply:

    For a full job description, person specifications for this role and instructions on how to apply, please follow this link: http://www.helpage.org//regionalhrmafrica

    Kenya: Regional Human Resources Officer

    Organization: Jesuit Refugee Service
    Country: Kenya
    Closing date: 08 Aug 2018

    Organizational Context

    The Jesuit Refugee Service (JRS) is an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organisation was founded in November 1980 and has a presence in over 50 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office in Rome. The style of JRS service is human and spiritual, working in situations of greatest need, seeking the long-term wellbeing of refugees and displaced persons, while not neglecting their immediate or urgent needs. JRS offers opportunities to a wide variety of staff, local and international, while maintaining a realistic and localised scheme of salary/stipend, insurance, etc.

    Operational Context/Role

    The Regional Human Resources Officer (RHRO), under the supervision of the Regional Director (RD) and in close collaboration with the International Human Resources Department, will ensure consistency and uniformity in the implementation of human resources policies and guidelines, by sharing best practices and ultimately by promoting the welfare of JRS staff in the Regional Office as well as in the 4 countries where JRS has operations. The RHRO will also lead the recruitment for JRS staff in the Region in collaboration with the Country HR Officers and Country Directors. With this aim, the RHRO will actively contribute to the development and implementation of Human Resources policies; reinforce HR processes, and offer guidance and HR services to employees in both the Regional Office and the Country Offices. The Eastern Africa Regional Office (EAR) supports 4 countries, namely Kenya, Uganda, South Sudan and Ethiopia. In each of these countries, JRS hosts programs for refugees and asylum seekers.

    Key Responsibilities and Deliveries

    Under the supervision of the Regional Director, the Regional HR Officer’s main responsibility will be to lead the Human Resources Department with effective delivery of HR services. More specifically:

    • Lead all HR related matters for the Regional Office including the national office. Actively provide support to staff, Country Directors and HR Officers on HR related matters.
    • Plan and monitor HR operational and budget needs in order to efficiently manage the required HR needs and capabilities of the Regional Office.
      Lead all activities related to the recruitment processes, ensuring a coherent management of administrative and legal procedures all across the region (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc).
    • Develop a training needs assessment, in accordance to operational requirements, in evaluating people performance and in implementing the associated action plans in order to improve people’s capabilities and their end results contribution to JRS mission and values.
    • Define and coordinate the implementation of local regulations, reviewing salaries and taxes, in order to ensure internal equity, adequate competitiveness and legal compliance.
    • Coordinate staff on-boarding activities including liaising with departments and following up on activities.
    • Train staff on Code of Conduct and relevant organizational policies.
    • Assist the Regional Director and Country Directors in dealing with grievances and in the implementation of disciplinary procedures.
    • Assist with monthly payroll related activities and liaise with local labour agency when necessary. Assist with personnel administration by assembling and preparing necessary documentation, including the preparation of contracts for temporary staff and internships.
    • Keep up to date all HR staff figures and produce human resources-related statistics.
    • Lead the performance management process across the region including initiating, tracking and monitoring of the various stages of the process.
    • Coordinate the implementation of all administrative local protocols and procedures, organise regular information meetings with all the staff and systematically participate in all briefings where HR expertise is requested (Finance, Programmes, and Administration).
    • Act as a focal point for the regions including responding to queries, follow up on information related to contracts, recruitment, security and safety and HR matters.

    In close collaboration with the International HR Director:

    • Develop and implement JRS HR core policies and international guidelines and protocols in line with international humanitarian standards (PSEA, Child Protection Policy, Anti-fraud Policy, etc).
    • Assist in the implementation of the JRS Global Staff Care Programme (MHPSS, Security and Safety, Policies, Working conditions and Environment).
    • Design and implement the organizational structure for JRS EAR, designing charts and jobs, as well as the different levels of responsibility and delegation, in order to efficiently support JRS activities in the region.
    • Provide up to date analysis of new trends in the area of Human Resources Management in the Region and suggest review and or update of best practices.
      Run specific surveys on the JRS staff well-being in the Region.
    • Perform any other duties commensurate with the post as requested by your supervisor.

    The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

    Qualifications and Experience:

    Education

    • University degree in Human Resources or related field (organizational development; business administration, etc.) or a specific training, qualification or certification in human resources management
    • IHRM Membership

    Experience

    • At least 5 years of professional experience in a not-for-profit and/or international organization;
    • Excellent knowledge and thorough experience in employment law, compensation, benefits administration, employee relations, security and safety, staff training and development;
    • Previous experience with a faith-based NGO is a significant asset;
    • Good understanding of and commitment to humanitarian relief work and international development;
    • High degree of discretion, confidentiality and tact in dealing with internal and external clients and stakeholders at all levels;
    • Ability to work independently with minimal supervision;
    • Excellent interpersonal, listening and communication skills;
    • Good computer skills, including competence in Excel and familiarity with other databases;
    • Good organizational skills and ability to perform multifaceted tasks in addition to day-to-day activities;
    • Good analytical skills and sound judgement;
    • Successful experience in multicultural and challenging environments.

    Language

    Excellent written and verbal communication skills in English are required; a second professional working knowledge of Kiswahili and/or French.

    Leadership Behaviours

    • Excellent interpersonal, listening and communication skills;
    • Ability to positively influence others and successfully reconcile differences;
    • A self-starter with a strong results orientation and with high levels of integrity, credibility and dependability;
    • An energetic team player who can effectively collaborate, and who can stand alone when necessary;
    • Ability to work in international settings and with various departments to implement successful approaches in Human Resources;
    • Demonstrated ability to work and deliver under pressure and tight deadlines.

    Core values and ethics

    • Good understanding of and compatibility with the values of JRS;
    • Very good pastoral sense, listening abilities and communication/inter-personal skills;
    • Demonstrated ability and experience of working in a multi-cultural environment with good multicultural sensitivities and in a flexible environment;
    • Willingness and ability to travel to the regional country offices, when appropriate, for project monitoring visits and live a simple lifestyle.

    Travel

    The job will require travels to JRS locations around the region. Special attention will be given to Kakuma refugee camp and locations where the Country HR Officer position is vacant.

    Terms and conditions

    This is a locally recruited position. Contract is for one year, renewable with an initial probationary period of six months.

    JRS remuneration policy is in keeping with the JRS ethos to offer effective and professional services and at the same time express solidarity with the people served.

    How to apply:

    Please note that due to an urgent need, candidates are encouraged to apply as soon as possible and applications will be screened on an ongoing basis.

    Only shortlisted candidates will be contacted.

    To apply, please follow the instructions through this link.