Tag Archives: data entry jobs

2 Clerical Officers Jobs in Kenya

Recruitment by Oasis Healthcare Group, Nairobi, Kenya

Oasis Healthcare Group is currently looking for a qualified and dedicated individual to fill the following open vacancy:


Group Human Resources Officer

One Post

Job Location: Nairobi, Head Office

Work Type: Full time

Duties and Responsibilities include but are not limited to:

1.   Recruitment and selection: identify staff vacancies. Prepare notices & advertisements for vacant staff positions. Schedule and organize interviews. Participate in applicant interviews. Conduct reference checks on possible candidates. Prepare, develop and implement procedures and policies on staff recruitment.

2.   Induction and Orientation: To ensure that new candidate fills out the personal data form, submits all requirements needed.

3.   Maintain personnel files: Ensure that all full time employees’ files are updated and information transferred into the system. All doctors’ files are maintained and check for regular update.

4.   Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; sick, and time offs, annual leaves plan, etc.

5.   Attendance Register: Monitor attendance of employees in terms of lateness and absenteeism and give a monthly analysis report to the management.

6.   Maintain and update leave schedule for all employees.

7.   Develop and review HR staff handbook and policies and inform the staff and management of the policies.

8.   Draft & update HR letters/Employee Contracts, i.e. offer letters, promotions, transfers, termination,

9.   Performance management and appraisal: keep track of employees’ contracts, plan for appraisal when appropriate. Prepare Performance Appraisal Reports to the Management.

10.          Training: Conduct Training Needs Assessment. Administer on-the-job training programs. Evaluate the effectiveness of training programs and maintain records of employee participation in all training and development programs

11.          Administer and update payroll: Processing payroll for all Affiliates, ensuring unpaid leaves are tracked in the system. Answering payroll questions and facilitating resolutions to any payroll errors. Draft a payroll summary and submit to the CEO for approval, once approved submit to the chief accountant for payment.

Job Requirements:

1.   Bsc in HRM; Higher Diploma in Human Resource Management

2.   Minimum two years’ relevant experience in a busy HR function

3.   Ability to work with minimum supervision.

4.   Excellent Decision Making abilities and Professional and Moral Integrity

5.   Good working knowledge of Kenyan Labor Laws

6.   Ability to analyze and evaluate data critically.

7.   Working knowledge of Microsoft, Excel, PowerPoint and HRIS

8.   Member of IHRM

9.   Working experience in the Healthcare Industry is an added advantage

Hospital Administrator

One Post

Job Location: Nairobi, Greenhouse Medical Centre

Work Type: Full time

Duties and Responsibilities include but are not limited to:

1.   Overseeing quality, improvement of processes for efficient delivery of services

2.   Guiding in setting operational and administrative standards in the hospital

3.   Preparing, Managing and Overseeing of the hospital budget

4.   Ensuring that the hospital runs efficiently and delivers quality patient care

5.   Creating Financial & Business strategies to ensure viability of the hospital

6.   Recruitment and retention of staff; managing the hospital HR Function.

7.   Addressing doctors’ needs & ensuring patients’ quality of care & well-being

8.   Liaising with all Stakeholders and spearheading resources mobilization

9.   Attending to the local health council meetings & the healthcare conferences

10.         Being in charge of public affairs & community relations overall management

11.         Formulating hospital policies for Board approval & implementation of policies

12.         Preparation of monthly, quarterly and yearly progress reports.

Job Requirements

1.   Diploma/degree in Administration, Finance/Accounts or Human Resource or any other relevant field.

2.   At least 2-3 years’ experience in a similar position in a busy environment.

3.   Proficiency in MS Office applications.

4.   High integrity and confidentiality. Should be highly organized and decisive.

5.   Ability to work with strict deadlines.

6.   Competency in performing multiple functional tasks.

7.   Excellent interpersonal skills and the ability to manage a diverse range of professional relationships is essential.

8.   MUST be flexible, willing to perform assigned and additional duties and work irregular hours under unpredictable conditions.

Medical Officer-In Charge

One Post

Job Location: Nairobi, Greenhouse Medical Centre

Work Type: Full time

Duties and Responsibilities include but are not limited to:

1.   Receive and Clerk Patients; Initiate and monitor treatment;

2.   Manage the OPD/Emergency and assist the consultants;

3.   Conduct medical procedures after getting the consent from patients or their attendants;

4.   Attend to emergencies and informing consultant doctors for further action;

5.   Check and authorize all diagnostic requisition slips at the Medical Centre

6.   Ensure that duties/functions are undertaken prioritizing safety/well-being of patients;

7.   Assess patients as required and write detailed reports in the case notes;

8.   Mentorship & supervision of clinical attachés/Interns

9.   Order and interpret diagnostic tests; and provide information regarding patient conditions; whenever required; Communicate effectively with patients and clients;

10.         Attend clinics and participate in relevant meetings, case conferences; followed by documentation of findings on each patient’s chart;

11.         Represent the department/profession/team at outreaches, meetings, conferences, etc

12.         Participate in multi-disciplinary clinical audit and proactive risk management;

13.         Facilitate production of all data/information for all cases managed with investigations, enquiries or audit relating to the provision of health services;

14.         Maintain professional standards in relation to confidentiality and ethics; abide by the Kenyan Medical Practitioners and Dentist Board

15.         Ensuring compliance with legal requirements.

16.         Providing input in various internal committee meetings on matters relating to clinical services e.g. Quality assurance, infection control, MAC etc.

17.         Participates in developing and monitor implementation of policies and procedures; etc

Job Requirements

1.   Degree in Medicine from a recognized University.

2.   Be registered with Kenya Medical Practitioners and Dentist Board.

3.   Ability to work with minimum supervision.

4.   Having a Current Indemnity Cover of minimum Ksh 5m.

5.   Ability to plan and deliver care in an effective and resourceful manner.

6.   MUST be Computer literate; experienced using an HMIS clerking/managing patients.

7.   Must be focused on developing professional expertise and knowledge by actively engaging in continuing professional education and development.

How to Apply

Qualified and Interested applicants MUST send their detailed CVs, together with their Certificates, licenses, Indemnity Covers and Testimonials; quoting their Expected Salaries to:

OR hand delivered to Oasis Healthcare Group, The Greenhouse, 3rd Fl, Ngong Rd Nairobi

PLEASE NOTE:

·         Applications without this information will not be considered.

·         Applications MUST reach us not later than 5pm 30th July, 2018.

·         Only shortlisted candidates will be contacted for interviews.

·         Canvassing will lead to disqualification

·         Interviews will be held on 6th August, 2018 from 9am, at The Greenhouse Head Office

“Oasis Healthcare Group is an Equal Opportunity Employer”

Customer Experience Job in Kenya – Bank

Quality Analyst, Customer Experience 


Reports To: Quality Assurance Manager, Customer Experience

Job Purpose Statement

Responsible for determining if the customer experience services provided by CBA are meeting set quality standards. Assessing quality of service delivery at all customer touch points and making recommendations that translate into superior customer experiences. Close partnering with teams under Quality Assurance Program to positively influence performance that ensures achievement of CBA Customer Experience KPIs.

Key Responsibilities

·         QAP Quality Assurance Partnership Program: Establishing and maintaining constructive and cooperative working relationships with other departments and stakeholders to ensure all customer queries and requests are handled within laid down processes and SLA (30%)

·         Customer Touch Point Quality Conducting Service Audits at all customer touch points so as to safeguard consistency in adherence to and effective application of established policies, processes, procedures and tools in achieving optimal efficiency (20%)

·         Process Improvement Closure of feedback cycle through analysis of customer feedback and provision of recommendations based on gaps identified from internal processes to improve customer experiences (20%)

·         Reporting Developing standardized testing methods and recommending process improvements based on data collected. Periodic preparation and analysis of Customer Experience reports and statistics in conjunction with relevant user departments to ensure implementation of corrective actions aimed at enhancing customer experience. Document quality reports, and effectively communicate the same ensuring uniformity in assessments and acceptability from users, escalating customer issues for further investigations (15%)

·         Risk Management Assist in ensuring all reports and activities comply with bank requirements in terms of rules policies and directives that eliminate any audit finding pertaining to established policies, processes, and tools to achieve optimal efficiency, compliance and cost containment.

·         Minimization of exposures to and impact of risks associated with service provision in line with Bank policies, CBK, BOT and BOU, BOR regulatory guidelines, Consumer protection act (Kenya) and any other consumer guidelines as guided by country of operations (15%)

Competence Requirements

·         Ability to work independently, self-directed and solutions-oriented and should be able to carry him or herself.

·         Excellent interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact performance

·         Knowledge and effective application of all relevant banking strategies, policies, processes, procedures, guidelines and project management methodology and to consistently achieve required compliance standards or benchmarks

·         Knowledge and understanding of emerging industry trends in Customer Experience

·         Should possess the sound organizational and planning skills with a solid an attention to detail.

·         Problem solving skills

·         Innovativeness and root cause analysis

·         Knowledge on internal bank policies, strategies, processes and procedures to consistently achieve required Compliance Standards or benchmarks

·         Planning and organizing skills for effective planning and execution of tasks and projects within timeframes and budget.

·         Excellent written and oral communication skills

·         Quality orientation to ensure consistency in adhering and uphold performance standards for SLAs and quality of documentation.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support performance and customer-service oriented culture.

Qualifications

·         University degree Upper 2nd Class Honors or 3.0 GPA

·         At least 5 years’ progressive working experience in a Customer Service environment, preferably in a Service supervisory role

·         Proficient in use of relevant MS Office applications and statistical packages.

·         Certification in quality Assurance an added advantage

·         Lean Six Sigma an added advantage

How to Apply

2 Customer Care Jobs in Kenya

Jobs and Vacancies in Jaffery Academy, Kenya

Head Teacher – Nursery


Jaffery Academy, Mombasa is a welcoming friendly school with a vibrant learning space incorporating the latest technology to engage and inspire students. The school provides high quality education from the ages of 3 to 18 and follows the UK Curriculum (IGCSE, AS & A Levels).The Academy is seeking to recruit inspirational and innovative leaders who will be required to work in a fast paced environment.

Nursery school –one position

Roles

·         The role requires an ambitious and talented leader with a passion for teaching and learning, who will maintain and develop ambitious standards in a rich curriculum, striving for excellence in every aspect of school life.

·         As the Head of School, you will be accountable for overseeing the growth and strategic development of the education programmes provided in the specific school as well as ensuring linkages with the other schools across the entire academy.

·         Leading a very capable and experienced team, and working in collaboration with the Senior Management Team you will be monitoring, assessing and implementing systems and processes to raise standards and increase the overall performance of the students.

·         You will develop and mentor the staff and recognise the professional development needs of the staff to maintain a high performance culture in the school.

Qualifications

·         Masters degree in Education, Educational Leadership/Administration or a related field with equivalent relevant professional experience

·         Successful experience in leading a whole school or section

·         Must be registered with Teachers Service Commission.

·         Teaching experience of more than five years.

·         Knowledge of quality assurance and accountability systems

·         Knowledge and understanding of current trends in teaching and learning practices

·         Excellent interpersonal and communication skills, and the ability to form effective relationships with all stakeholder groups

Head Teacher

Jaffery Academy, Mombasa is a welcoming friendly school with a vibrant learning space incorporating the latest technology to engage and inspire students. The school provides high quality education from the ages of 3 to 18 and follows the UK Curriculum (IGCSE, AS & A Levels).The Academy is seeking to recruit inspirational and innovative leaders who will be required to work in a fast paced environment.

Junior school – one position

Roles

·         The role requires an ambitious and talented leader with a passion for teaching and learning, who will maintain and develop ambitious standards in a rich curriculum, striving for excellence in every aspect of school life.

·         As the Head of School, you will be accountable for overseeing the growth and strategic development of the education programmes provided in the specific school as well as ensuring linkages with the other schools across the entire academy.

·         Leading a very capable and experienced team, and working in collaboration with the Senior Management Team you will be monitoring, assessing and implementing systems and processes to raise standards and increase the overall performance of the students.

·         You will develop and mentor the staff and recognise the professional development needs of the staff to maintain a high performance culture in the school.

Qualifications

·         Masters degree in Education, Educational Leadership/Administration or a related field with equivalent relevant professional experience

·         Successful experience in leading a whole school or section

·         Must be registered with Teachers Service Commission.

·         Teaching experience of more than five years.

·         Knowledge of quality assurance and accountability systems

·         Knowledge and understanding of current trends in teaching and learning practices

·         Excellent interpersonal and communication skills, and the ability to form effective relationships with all stakeholder groups

Head Teacher

Jaffery Academy, Mombasa is a welcoming friendly school with a vibrant learning space incorporating the latest technology to engage and inspire students. The school provides high quality education from the ages of 3 to 18 and follows the UK Curriculum (IGCSE, AS & A Levels).The Academy is seeking to recruit inspirational and innovative leaders who will be required to work in a fast paced environment.

Junior school – one position

Roles

·         The role requires an ambitious and talented leader with a passion for teaching and learning, who will maintain and develop ambitious standards in a rich curriculum, striving for excellence in every aspect of school life.

·         As the Head of School, you will be accountable for overseeing the growth and strategic development of the education programmes provided in the specific school as well as ensuring linkages with the other schools across the entire academy.

·         Leading a very capable and experienced team, and working in collaboration with the Senior Management Team you will be monitoring, assessing and implementing systems and processes to raise standards and increase the overall performance of the students.

·         You will develop and mentor the staff and recognise the professional development needs of the staff to maintain a high performance culture in the school.

Qualifications

·         Masters degree in Education, Educational Leadership/Administration or a related field with equivalent relevant professional experience

·         Successful experience in leading a whole school or section

·         Must be registered with Teachers Service Commission.

·         Teaching experience of more than five years.

·         Knowledge of quality assurance and accountability systems

·         Knowledge and understanding of current trends in teaching and learning practices

·         Excellent interpersonal and communication skills, and the ability to form effective relationships with all stakeholder groups

How to Apply

If you are qualified and motivated to work in a school with an international curriculum, we would like to hear from you. Kindly submit your application accompanied by a detailed CV and relevant documents to hr@jafferyacademy.org not later than 3rd August 2018.The subject of the email should be the position you are applying for.

Banking Jobs in Kenya – CBA

IT Support Operations Officer


DEPARTMENT: INFORMATION TECHNOLOGY

REPORTS TO: TEAM LEADER, IT SUPPORT OPERATIONS

JOB PURPOSE STATEMENT

The IT Support Operations Officer role is responsible for the provision of ICT support to the Core Banking Systems and other Business systems by providing technical assistance, analysis and solutions to issues reported or escalated from the service desk and the Daily COB (Close of Business) activities are performed across all Core Banking platforms as per the documented procedures.

The role applies incident and problem management processes to provide resolution to incidents or appropriate workarounds for problems while seeking to proactively and continuously improve support to the bank’s internal and external customers.

Key Responsibilities

·         Daily COB Services: To execute all Daily COB (Close of Business) activities performed across the Core Banking Systems as per the documented procedures. (30%)

·         Incidents Management: To provide 2nd Level Support and ensure the resolution of service incidents escalated to the Support Operations Team, and/or provision of appropriate workarounds for incidents escalated as problems within the agreed SLA. (30%)

·         Problem Management: To escalate problems and continuously engage with the 3rd level and/or 3rd party support vendors to ensure timely resolution of all escalated system faults/bugs on the Core Banking and other Business Systems. (20%)

·         System Administration: Perform day-to-day administration duties across the Core Banking and Business systems platforms so as to ensure system stability and consistent levels of service delivery. (15%)

·         System Reporting: Analysis, design and generation of various reports in an accurate manner and distribute in an effective and timely manner. (5%)

Competence Requirements

·         Technical skills to effectively perform ICT support activities/tasks in a manner that consistently produces high quality of service.

·         Demonstrable track record in the complete systems analysis cycle and relational database design skills.

CBA(K)HR DEPARTMENT 2018

·         Interpersonal skills to effectively communicate with and manage expectations of internal customers and other stakeholders who impact performance.

·         Attention to detail, ability to multi-task, good time management skill, prudent prioritization and effective structuring of work assignments.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

·         Team player and able to work with minimum supervision.

·         Innovative and enterprising in order to identify and accept change opportunities and effectively forecast impact of change and advice/implement interventions to mitigate risk.

·         Highly analytical in problem solving with the ability to apply original and innovative thinking

Qualifications

·         A Bachelor’s degree in Computer Science, Information Technology or related field.

·         Minimum 3 years’ experience with 2 years in an IT service support, systems analyst or service management role within a large highly digitized organization managing mission critical systems.

·         Minimum 3 years working experience in a busy IT environment as a systems analyst with hands on role in enterprise database management, application management and relational database design.

·         Minimum 2 years support of the current core banking system in the bank (T24) and a certification or recognized approved training in the same.

·         ITIL Foundation certificate.

·         One or more IT certifications such as in Microsoft systems, UNIX or Oracle will be an added advantage.

·         Good understanding of the financial services and how IT contributes to the success of the financial institutions.

·         Sound knowledge of Information technology and related support architectures.

How to Apply

Quality Analyst, Customer Experience 

Reports To: Quality Assurance Manager, Customer Experience

Job Purpose Statement

Responsible for determining if the customer experience services provided by CBA are meeting set quality standards. Assessing quality of service delivery at all customer touch points and making recommendations that translate into superior customer experiences. Close partnering with teams under Quality Assurance Program to positively influence performance that ensures achievement of CBA Customer Experience KPIs.

Key Responsibilities

·         QAP Quality Assurance Partnership Program: Establishing and maintaining constructive and cooperative working relationships with other departments and stakeholders to ensure all customer queries and requests are handled within laid down processes and SLA (30%)

·         Customer Touch Point Quality Conducting Service Audits at all customer touch points so as to safeguard consistency in adherence to and effective application of established policies, processes, procedures and tools in achieving optimal efficiency (20%)

·         Process Improvement Closure of feedback cycle through analysis of customer feedback and provision of recommendations based on gaps identified from internal processes to improve customer experiences (20%)

·         Reporting Developing standardized testing methods and recommending process improvements based on data collected. Periodic preparation and analysis of Customer Experience reports and statistics in conjunction with relevant user departments to ensure implementation of corrective actions aimed at enhancing customer experience. Document quality reports, and effectively communicate the same ensuring uniformity in assessments and acceptability from users, escalating customer issues for further investigations (15%)

·         Risk Management Assist in ensuring all reports and activities comply with bank requirements in terms of rules policies and directives that eliminate any audit finding pertaining to established policies, processes, and tools to achieve optimal efficiency, compliance and cost containment.

·         Minimization of exposures to and impact of risks associated with service provision in line with Bank policies, CBK, BOT and BOU, BOR regulatory guidelines, Consumer protection act (Kenya) and any other consumer guidelines as guided by country of operations (15%)

Competence Requirements

·         Ability to work independently, self-directed and solutions-oriented and should be able to carry him or herself.

·         Excellent interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact performance

·         Knowledge and effective application of all relevant banking strategies, policies, processes, procedures, guidelines and project management methodology and to consistently achieve required compliance standards or benchmarks

·         Knowledge and understanding of emerging industry trends in Customer Experience

·         Should possess the sound organizational and planning skills with a solid an attention to detail.

·         Problem solving skills

·         Innovativeness and root cause analysis

·         Knowledge on internal bank policies, strategies, processes and procedures to consistently achieve required Compliance Standards or benchmarks

·         Planning and organizing skills for effective planning and execution of tasks and projects within timeframes and budget.

·         Excellent written and oral communication skills

·         Quality orientation to ensure consistency in adhering and uphold performance standards for SLAs and quality of documentation.

·         Self-empowerment to enable development of open communication, teamwork and trust that are needed to support performance and customer-service oriented culture.

Qualifications

·         University degree Upper 2nd Class Honors or 3.0 GPA

·         At least 5 years’ progressive working experience in a Customer Service environment, preferably in a Service supervisory role

·         Proficient in use of relevant MS Office applications and statistical packages.

·         Certification in quality Assurance an added advantage

·         Lean Six Sigma an added advantage

How to Apply

Assistant Bursar Job in Kenya

Assistant Bursar


Duma works is recruiting an Assistant Bursar for one of our clients. The Assistant Bursar will beresponsible for the efficient and effective organization and operation of all functions of the billing, collection, deposit, disbursement and record maintenance of student and other related monies.

Duties

·         Billing, receipting, and collection of fees in a timely manner and reconciling students` accounts.

·         Carry out banking, bank reconciliation and update all the ledgers on daily basis.

·         Management of petty cash.

·         Ensuring statutory deductions and all taxes are paid on time.

·         Conversant with iTax system.

·         Monitoring expenditures versus budget set and explain any discrepancies.

·         Assist in the preparation of the payroll.

·         Assist in the preparation of audit documents for the external auditor.

·         Assist in preparation of monthly budgets and financial statements.

·         Maintaining the office files and relevant documents including the filing of financial documents.

·         Carry out monthly stock take for stationeries and office supplies.

·         Prepare as needed weekly, monthly, quarterly and annual reports and analyses.

·         Deal directly with students or others to resolve all problems and complaints concerning student accounts.

·         Manage junior level staffs.

Qualifications

·         A minimum of a CPA Part II and a first degree, preferably with a specialization in Accounting or Business Administration.

·         At least 2 years’ experience working in a busy environment, preferably in a college set up.

·         Must be a self-starter with the ability to organize and coordinate large workloads in a timely and effective manner.

·         Must have strong interpersonal skills.

How to Apply

To apply online click here or send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3432”, Your Full name & Phone number e.g. 3432 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.

Jobs and Vacancies Aga Khan University, Nairobi

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is accredited by the Joint Commission International from USA.


The University Hospital has been providing high quality care for the people of East Africa and beyond for over 50 years.

PET CT Technologist

Ref 07/005

The main purpose of the PET CT Technologist will be to collaborate with Nuclear Medicine and other PET CT Section professionals to perform high quality PET CT and CT procedures based upon approved protocols and guidelines and best international practices.

Key Responsibilities

·         Correctly interpret PET CT request forms and ensure that this has been approved and protocoled by the Nuclear medicine physician/radiologist.

·         Consult with Nuclear Medicine physician and radiologist in case of doubt in any protocol selection.

·         Screen patients for procedure suitability beforehand, explain the PET CT procedure to the patient beforehand.

Requirements

·         Bachelors/Diploma in Nuclear Medicine Technology or Diploma in Medical Imaging Science with relevant training and experience in the field of Nuclear
Medicine.

·         Candidate should have an up to date certification with the Radiation Protection Board of Kenya and a valid Basic Life Support certificate.

Biomedical Technologist

The Biomedical Technologist under moderate supervision, will repair, calibrate, and maintain Medical Equipment, instrumentation, and support systems of moderate complexity used within the AKUH healthcare delivery to support AKUH patient diagnosing and treatment

Responsibilities

·         Implement appropriate repairs, install, maintain, calibrate, and inspect critical care medical equipment and instrumentation, including life support devices.

·         Perform Preventive Maintenance Services (PPM) and electrical safety testing of clinical equipment, devices, and systems, diagnose and correct system and equipment malfunctions.

·         Promptly and properly respond to medical equipment Break-Down Maintenance (BDM) work requests/service calls, complete PPM requests in a timely manner.

Requirements

·         Applicants must have a Diploma in Biomedical Engineering Program with at least two years’ experience in a similar position.

·         The ideal candidate should have knowledge on anatomy, electro mechanical, medical equipment functioning and primarily critical care equipment maintenance.

·         Previous Factory training on ventilators, anesthesia machine, multiparameter monitor, endoscopes, Heartlung machine, baloon pump, plasma sterilizers

and Laparoscopy towers is highly advantages and desirable.

Nuclear Medicine Technologist

Ref 07/007

The Nuclear Medicine Technologist will be to collaborate with Nuclear Medicine and cyclotron Section professionals to perform high quality Nuclear Medicine procedures based upon approved protocols and guidelines and best international practices.

Key Responsibilities

·         Correctly interpret Nuclear Medicine request forms and ensure that this has been approved by the Nuclear Medicine physician/radiologist.

·         Ensure that all Nuclear Medicine examinations performed are recorded and images acquired sent to PACS, perform elution and prepare various
radiopharmaceuticals in the hot lab for Nuclear Medicine procedures.

·         Perform BMD scans on the DXA scanner, perform requisite QC of all radiation equipment in the department.

Requirements 

·         Bachelors/Diploma in Nuclear Medicine Technology or Diploma in Medical Imaging Science with relevant training and experience in the field of Nuclear Medicine.

·         Candidate should have an up to date certification with the Radiation Protection Board of Kenya and a valid Basic Life Support certificate.

Job Vacancies: Instructors – Department of Anaesthesia

Aga Khan University is a private, not for profit, international University established in 1983, with 11 teaching sites ¡n eight countries. Since 2001, AKU has offered academic programmes ¡n nursing, medicine and education for East Africa.

Applications are invited from qualified candidates for the position of Instructor in the Department of Anaesthesia.

Position Summary: The Instructors will provide clinical Anaesthesia coverage in the hospital and provided supervision for residents assigned to them. S/he will provide quality support to ensure timely and optimal delivery of efficient patient care.

Requirement

·         Masters of Medicine Degree in Anaesthesia ¡n a reputable institution

·         Certification and registration from the relevant Medical Practitioners and Dentists regulating body

·         Current BLS, ETAT-plus or EPLS certificate

·         S/he should be a good team player with interest in working in an academic institution

·         Excellent communication and interpersonal skills

How to Apply

Applications together with detailed Curriculum Vitae, names of three referees, clearly indicating current & expected pay should be sent to,

the Manager, Recruitment,
Aga Khan University Hospital,
E-Mail: 
hr.recruitment@aku.edu

so as to reach not later than 2nd August, 2018

NGO Jobs in Kenya – World Vision

PO -WASH & Construction Officer


Purpose of the Position:

Ensure successful implementation of Water Supply Systems, Sanitation, Hygiene, all other Construction infrastructures and multiple use of water initiatives contributing to child wellbeing outcomes. S/he will ensure integration with sponsorship management interventions.

To successfully do so, the position holder must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Responsibilities

Effective Project Design, Planning and Implementation 30%

·         Facilitate timely and quality implementation of Water, sanitation and Hygiene projects, other construction infrastructures and multiple use of water initiatives.

·         Ensure that business processes, standards and guidelines related to WASH and Construction initiatives are effectively applied in project implementation.

·         Provide overall construction site management in strict adherence to the approved designs.

·         Facilitate field visit for all respective line ministries to inspect progress of works and validate all the inspection reports (this includes quantified work done)

·         Supervision of contractors during implementation to ensure quality workmanship, safety and value for money is achieved within schedule.

·         Facilitate Site-possession, handing over and commissioning of projects

·         Carry out Technical Design of WASH and Construction projects as need arises

·         Preparation of the tender documents (Technical Specifications, Drawings, Bills of quantities and Terms of Reference).

·         Participate in the ADP tender committee to offer all the technical advice.

·         Facilitates Topographical Surveys, Environmental Impact Assessment and GIS activities

·         Maintain an updated Site Book for all construction works

·         Facilitate communities to identify viable WASH and construction projects and negotiate for way leaves and easement and ensure their participation in the implementation of the same

·         Ensure cross cutting themes are integrated into the WASH project

·         Participate in Child Sponsorship Management

Quality Assurance – Monitoring, Reporting and Documentation 25%

·         Supervise and Monitor WASH and Construction interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.

·         Development of Project Designs and Annual Operation Plans. (4D matrices, DIPs, Annual Budgets).

·         Facilitate WASH project surveys (Assessments & Baselines) and evaluations.

·         Develop quality monthly, quarterly, semi- annual, annual and end of projects reports in accordance with donors and WV Kenya requirements.

·         Document and disseminate best practices on Water, sanitation and Hygiene projects in the ADP.

·         Ensure budgetary utilization is within acceptable limits/range.

·         Facilitate regular WASH & Construction review meetings for the WASH team as well as participate in the ADP review meetings

·         Ensures participatory monthly data collection are conducted (involving communities and partners) using the standardized tools

·         Contextualization and utilization of reporting guidelines

Advocacy, Engagement, Networking & Partnerships 10%

·         Gather and provide quality feedback and data to be used to develop technical papers and recommendations on key issues for external engagement with decision makers

·         Establish and sustain working relationships with Government Departments and Agencies relevant to the Program’s focus area at the Ward, Sub County and County levels

·         Participate in the Annual County Government’s Planning and Budgeting process and influence resource allocation to the priority needs of the most vulnerable groups within the Program Area

·         Ensure that Program participants and partners are kept informed of all the Government laws and policies in respect to the Technical Program being implemented and any changes to government laws, policies and budgets

·         Work with partners and coalitions to engage in advocacy activities with the government structures at the County level, to address the needs of local communities and inform national level advocacy initiatives

·         Work with community groups to utilize advocacy approaches such as Citizen Voice and Action (CVA) and Child Protection Advocacy (CPA) to enable service users and local partners to engage directly with local government service providers to improve the quality of government services for children and to generate information and evidence for use in national level advocacy work.

·         Ensure effective mobilisation of community groups, youth and children, empowering them to hold their governments to account

·         Support communities groups, youth and children to engage constructively with duty bearers and service providers to improve access to, and quality of, essential services

Enhanced Empowerment & Capacity building 10%

·         Capacity Building of CBOs and Water Users Committees to be able to effectively manage WASH facilities

·         Capacity building of WASH staff (WASH officers, Sanitation and hygiene officers, Project accountant, Interns, and drivers) and communities in programming and implementation of WASH and construction projects.

·         Support preparation and conducting training for water Users Associations to empower them to run their own water supply systems on a sustainable way

·         Support preparation and conducting hygiene and sanitation promotion training sessions.

·         Ensure that all WASH staff within the ADP meet or exceed basic professional requirements in relation to WASH initiatives

·         Undertake staff performance management for supervisees

·         Ensure incorporation of economic empowerment and sustainability in all project interventions.

Resource Acquisition 10%

·         Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with APA Manager, other sector specialists

·         Mobilize the community for community contribution for project interventions

Sponsorship Management 10%

·         Ensuring Integrated Sponsorship monitoring

·         Participate in Child Sponsorship Management

·         Provide project data for STEP system & Child monitoring and ensure use of STEP data for projects programming.

Others 5%

·         Effectively manage other assignments as may be delegated to you by the supervisor from time to time.

Qualifications: 

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Degree in Civil Engineering, Water Engineering or a related field.

·         Minimum two years proven experience in working/programming in either relief or development including managing a large scale Community based water project with evidence of successful implementation of similar projects

·         Experience in project design, proposal writing, needs assessments, surveys, and information management.

·         Experience in supervising, training, and coaching staff

·         Good understanding of SPHERE and other international standards.

·         Knowledge of MS Office, Lotus Notes and statistical program (e.g. SPSS).

·         Ability to conduct community WASH needs assessment, program planning, implementation, monitoring and evaluation of WASH activities

·         Knowledge and application of auto/arch CAD and GIS will be an advantage.

·         Proposal/concept paper writing skills for fund raising.

Key Competencies/Attributes:

·         Excellent English communication skills (both oral and written).

·         A team player, capable of building staff and community capacity in Water, Sanitation and hygiene projects through training.

·         Ability to take initiative, a team leader able to work with minimum supervision

·         Cross-cultural sensitivity and emotional maturity

How to Apply

Sanitation and Hygiene Officer

Purpose of the Position:

The position supports the WASH Engineer to successfully implement Area development Sanitation and Hygiene (S&H) activities and Interventions to contribute to child wellbeing outcomes.

Specifically the Sanitation and Hygiene Officer will guide and supervise implementation of S&H projects in the ADPs, support development of staff and community capacity building in S&H, participate in mobilization of S&H resources and ensure implementation is done in close collaboration with WV Kenya staff, the local community, the Kenyan government and other relevant agencies.

In order to successfully do so, the S&H Officer must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others

Responsibilities:

Coordinate activity implementation in line with WVK standards and donor requirements 60%

·         Identify and implement viable sanitation and Hygiene promotion technological options within the ADP

·         Develop detailed implementation plans and monitor implementation of Sanitation and hygiene project activities in the ADP.

·         Provide support in implementation of Sanitation and Hygiene projects to ensure quality, effectiveness and timely implementation.

·         Ensure that business processes, standards and guidelines related to WASH initiatives developed in coordination with QA and NO-WASH are effectively implemented by staff within the ADP.

·         Collaborate with QA and the National sanitation and hygiene coordinator to provide the ADP with the appropriate technical orientation needed to achieve proposed child and community wellbeing outcomes through sanitation and hygiene initiatives;

·         Ensure that ADP staff monitor and support the timely and appropriate utilization of budgeted resources for S&H related project activities;

·         Capacity building of staff and communities in programming and implementation of S&H activities.

·         Preparation of bills of quantities for projects e.g VIP latrines and pre – cast sanitation slabs

·         Participate in development of timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with ADP technical staff and other sector specialists in WVK.

To facilitate community entry and mobilization for support in activity implementation. 15 %

·         Provide support in community mobilization towards projects implementation within the ADP

·         Liaise with the village health committees/community health workers in mobilizing the communities towards their participation and contribution toward the project goals and ensuring the same is achieved.

·         Undertake awareness campaigns and carry out participatory training of stakeholders such as Water and Sanitation committees/communities/village health promoters in health aspects, hygiene and environmental sanitation

Facilitate networking and collaboration of the IPA with sector stakeholders 10%

·         Collaborate with Ministry of Health and other relevant departments in implementing the S&H activities

·         Liaise with consultants and government line ministries in providing relevant S&H technical advice to WASH project Manager and Community

·         Promote advocacy on sanitation and Hygiene issues within the programme area.

·         Participate in Sanitation and Hygiene coordination and other meetings as may be required in the programme area.

·         Liaison with the County government in identification of projects

·         Engage with key stakeholders, Community, government, church and other civil society representatives within the ADP in order to maximize the impact of ADP efforts.

·         Any other relevant responsibility as may be assigned by the ADP leadership or other relating supervisors

Facilitate monitoring and evaluation of sanitation and hygiene activities and preparation of timely progress reports.10%

·         Record number of people trained or reached by several hygiene promotion messages.

·         To record all community contributions either in materials, cash form etc and estimate their local monetary value.

·         Develop monthly, quarterly, semi-annual and end of projects reports on Sanitation & hygiene and ensure that the reports are prepared in a timely manner and in accordance with WV Kenya and Donor requirements.

·         Document and disseminate best practices on sanitation & hygiene projects.

Others 5%

·         Effectively manage other assignments as may be delegated to you by the supervisor from time to time.

Qualifications: 

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Degree in Civil Engineering, Water Engineering or a related field.

·         Minimum two years proven experience in working/programming in either relief or development including managing a large scale Community based water project with evidence of successful implementation of similar projects

·         Experience in project design, proposal writing, needs assessments, surveys, and information management.

·         Experience in supervising, training, and coaching staff

·         Good understanding of SPHERE and other international standards.

·         Knowledge of MS Office, Lotus Notes and statistical program (e.g. SPSS).

·         Ability to conduct community WASH needs assessment, program planning, implementation, monitoring and evaluation of WASH activities

·         Knowledge and application of auto/arch CAD and GIS will be an advantage.

·         Proposal/concept paper writing skills for fund raising.

Key Competencies/Attributes:

·         Excellent English communication skills (both oral and written).

·         A team player, capable of building staff and community capacity in Water, Sanitation and hygiene projects through training.

·         Ability to take initiative, a team leader able to work with minimum supervision

·         Cross-cultural sensitivity and emotional maturity

How to Apply

Regional Resource Development Officer

To lead the region and support the National Offices efforts to drive growth in EAR region for private non-sponsorship and public/institutional grants income in alignment with regional and NOs strategy.

To support the National Offices in increasing and diversifying bilateral, multilateral, major foundations, private public partnerships, GIK non-food items, corporates and grants income, by providing over strategic direction in line with Regional and National Offices strategies.

To build relationships, capacity and collaboration to effectively grow the portfolio, ensure effective pipeline and win rate to meet programming needs.

To support productive engagement and retention of governments, multilateral and private sector donors through successful grants implementation and strong donor relations with the aim of maximizing and diversifying the funding base.

Responsibilities

Strategy and Leadership:

·         Provide day to day leadership and management to the Regional Resource Development Function in supporting National Offices (NOs) grants acquisition and management.

·         In conjunction with Regional Office of Strategy Management and the Regional Leader (RL), and National Directors (NDs), provide strategic direction for grants acquisition (both public and private) in the region in alignment with NO needs, strategic initiatives and contribution to Child Well Being (CWB) targets.

·         In accordance with Global GAM processes and the NO Business Planning Cycle, assist the RL and NDs in setting annual grant income projections to be used in the NDs Performance Agreements.

·         Lead team planning, ensuring efficient and effective deployment of time and talent to effectively support NOs.

·         Lead capacity development planning with Regional Office (RO), NO, Suport Office (SO). Lead efficient issue resolution across NO/SO as needed.

Grants Acquisition:

·         Assist NOs in setting up vibrant Grant Acquisition Management (GAM) teams and structures and ensure that competent staff are recruited by NO GAM teams.

·         Enable NOs to manage opportunity pipeline tracking planning (i.e. regional/country level donors mapping, strategic direction and areas of alignment, etc) maintaining an overview of regional grant funding and resource development in aligment with NO strategic directions and Our Promise 2030.

·         Ensure in coordination with SOs and the RO, cross functional team support to NOs for proposals development.

·         Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunities.

·         In collaboration with the global center and SO technical and ministry specialists, support the prepositioning of unsolicited proposals and the development of a pipeline of innovative products.

·         In line with Global GAM facilitate and ensure the use of a key grants database for performance monitoring and portfolio management in SAP region in place. This database includes past grant performance (All grants – US, EU, DFID, JICA, Global Fund etc.).

·         Provide background information to facilitate readiness for concept/proposal development.

·         Support NOs to understand and use the Grants Risk Assessment Form to facilitate the Go/No Go Decision.

·         Depending on size of grant, profile and donor requirement, work with P&C and relevant SOs to hire high performing staff (i.e. chief of party, etc).

·         To stimulate and provide strategic direction for NOs to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.

·         Lead engagement with Learning Centers and SOs to build shared ownership and engagement in Resource acquisition.

·         Support local Resource Development and branding, in conjunction with Communications.

Pre-positioning & Donor Engagement:

·         Identify key relationships to strengthen national and regional positioning and elevate WV’s profile with peer agencies, government, foundations, multilateral, private sector and donors.

·         Work with and through National Offices and in collaboration with SOs IPG colleagues, to cultivate and maintain strong donor relationships at regional and country level, developing engagement strategies for each donor or a group of donors.

·         Monitor the donor competitive landscape, and circulate funding forecasts to NOs to enable them to organize prepositioning meetings with donors.

·         Provide support and guidance to NOs in development of capacity statements to be utilized during prepositioning meetings with donors.

·         Maintain an up-to-date record of the requirements of current potential regional donors and be proactive in the lookout for opportunities for regional donors etc.

·         Research, analyze, develop, and track relationships with new and current donors at regional level and share information with NOs.

·         In conjunction with Regional Communications department, develop key marketing material and external audience mapping to assist RO/NOs to preposition WV in East Africa.

·         Participate in strategic regional donor meetings with foundations, bilateral and multilateral institutions etc.

Grants Management & Compliance:

·         Mobilize cross-RO functional support to NOs for GAM performance (RL, finance, operations, P&C, strategy, technical, QA).

·         Ensure significant Grant audit / implementation issue are brought to the attention of NDs, RL/ SDO. Coordinate with SOs, NOs and the ARFDG to ensure key grant document as per the agreement are tracked. (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants.

·         In conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.

Collaboration and Learning:

·         Support capacity building of GAM units at RO/NO level, including technical staff and LCs to build their GAM capacity. Prioritize NOs to support.

·         Strengthen capacities in grants-related and resource mobilization areas at regional and country level through capacity building, mentoring, coaching etc.

·         Lead, manage and provide capacity building support to employees in the RDU department, & seconded staff by ensuring clear goals and accountabilities are established and achieved.

·         Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.

·         Engage in NO GAM staff hiring processes. Depending on size of grant, profile and donor requirement, work with P&C to hire high performing staff (.i.e. chief of party, etc.)

·         Identify capacity gaps at NOs in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with SOs and the RGM to address them.

·         Lead capacity development planning with RO, NOs & SOs (i.e. identification of capacity gaps at NOs in GAM, capacity building initiatives for National Directors in Grants acquisition, grants management training in various government and multilateral donors’ regulations, training in common areas leading to poor grant implementation, as well as partnering and innovative programme design).

·         Lead with the SOs, the roll out of the partnership grants acquisition training software (i.e. Proposal Pro) and the use of Horizon for opportunity tracking.

·         Support/initiative innovative funding streams, e.g. work with global capacities to enhance Local Marketing and fundraising, International contracting and tendering, grants leveraging trough foundations, match (cash or in kind).

Engage in respective working groups to support:

·         NRDs in planning a sustainable funding base.

·         FC, Response offices identify and develop new products to match or bridge grants.

Regional representation at various fora:

·         To ensure appropriate representation of the region at strategic fora that could lead to resource acquisition and enhanced programming collaboration.

·         Represent the region in the grants community fora (internal and external to WV).

·         Participate in WV internal grant communities-GAM Hubs and Global Grants Compliance Unit.

Others:

·         Carry out additional responsibilities as assigned by the Senior Director Operations/Regional Leader (SDO/RL)

·         Attend and participate in devotional meetings.

Qualifications:

·         Master’s Degree in Development, Social Science, Management or other field applicable to developing country context preferred.

·         Bachelor Degree in International Development, International Relations, Rural Development or any related field.

·         Leadership capabilities that includes coaching staff to high level of performance & engaging in effective cross cultural & cross functional working to achieve shared goals and effective indirect line management.

·         Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sector.

·         Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.

·         Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.

·         Strong organization and delegation abilities; high performance and quality standards; negotiation skills; ability to motivate teams and inspire teamwork.

·         Track record of successfully training, developing/mentoring and supervising grant staff.

·         Ability to engage at a strategic level with bilateral and multilateral donors, IO and INGO etc.

·         Ability to manage donor expectations.

·         Strong budgetary and financial management skills.

·         Strong understanding of systems design and implementation protocols.

·         Strong inter-personal skills, and proven team-player.

·         Excellent written and spoken English.

·         Proven ability to manage competing priorities.

·         Able to solve complex problems and to exercise independent judgment.

·         Able to work in a cross-cultural environment with a multi-national staff.

·         Must be a committed Christian, able to stand above denominational diversities.

·         Perform other duties as required.

·         Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.

·         Proven experience in development work with a thorough understanding of sustainable development and sectoral interventions.

·         At least 5 years of team management experience, preferably from a National Office.

Work Environment/Travel:

·         The position requires ability and willingness to travel domestically and internationally up to 35% of the time.

How to Apply

NGO Jobs in Kenya – AERC

The African Economic Research Consortium (AERC) is a not-for-profit Pan-African institution, dedicated for the last 29 years to enabling the advancement of economic policy research and graduate training in sub-Saharan Africa (SSA).

The AERC’s mandate and strategic intent is built on the premise that sustained development in SSA requires well-trained, locally based professional economists.

AERC is seeking to recruit a suitably qualified individual to fill the position of Library Assistant, to assist the Training Programme at the Joint Facility of Electives (JFE).

The JFE is an intensive teaching environment that offers a full range of elective courses at Masters and PhD level for students from various participating universities in SSA. Apart from encouraging a more efficient use of resources, the JFE offers an ideal environment for networking and a structured exchange of people, ideas, materials and methods that reduce isolation and stimulate continued growth and collective improvement in quality.

Each year, from late June to early November, eligible universities send their post-graduate students to the JFE to be taught elective courses by a team of internationally-recruited visiting lecturers/professors.

The JFE admits approximately 70 Masters and 30 PhD students after their successful completion of core courses in their home universities. This year, the JFE will be held at the Kenya School of Monetary Studies (KSMS) from June 23 to November 4, 2018.

African Economic Research Consortium (AERC)

Job Vacancy: Library Assistant

Short Term Contract (5 Months)

The Library Assistant assists with the day-to-day operation of the JFE library in a manner that is responsive to the information needs of the various JFE programme participants including visiting lecturers/professors, students, AERC staff and other authorized library users.

The Library Assistant ensures that the JFE library circulation, inquiry and stock management functions run effectively and efficiently in meeting the targeted user needs. The holder of the position also assists in the setting up and closure of the JFE programme, and provides administrative support to the programmes.

Key Tasks and Responsibilities

·         Assists in setting up and closure of the JFE programme;

·         Processing of library books (ordering, classifying, bar-coding, cataloguing, indexing and input to electronic library system) for access by JFE programme participants and in updating of JFE Library database;

·         Ordering, cataloguing, storing and retrieval of research, reference and training materials needed for the programme;

·         Updating of signage and book labels, and compilation of reading materials both electronically and in print/hard copy and photocopying of course materials for the participants and the secretariat;

·         Stock-takes and maintains proper records or data about the individual library users and partnering organizations, etc.;

·         Provides reference service and internet-based research assistance to visiting lecturers, students and other authorized library users;

·         Assists with access to journal subscriptions, both print and electronic;

·         Assists with invigilation of JFE examinations and undertakes other tasks assigned by the JFE/SFSE Programme Administrator from time to time.

Qualifications / Requirements:

·         Bachelor’s Degree in Library or Information Sciences;

·         At least 3 years’ relevant experience, preferably in a busy international environment;

·         In-depth knowledge of and hands-on experience with library software systems;

·         Highly skilled in use of databases; with good computer skills in MS Office;

·         Ability to work under pressure and meet strict deadlines;

·         Flexibility and willingness to work for long hours and to reside at the facility for 4 months.

Job Vacancy: Driver

Short Term Contract (5 Months)

Key Tasks and Responsibilities:

·         Undertakes official driving assignments and support services;

·         Provides administrative office assistance to the JFE programme;

·         Liaises with the JFE/SFSE Programme Administrator and the AERC Driver/Office Assistant to ensure that the programme vehicle is well maintained and is taken for servicing whenever due or necessary;

·         Liaises with the JFE/SFSE Programme Administrator, the HRA unit and service providers to ensure that programme participants are transported to and from medical clinics and attended to in a timely manner;

·         Ensures that the programme vehicle is regularly fueled, and that such fueling is appropriately authorized and records well maintained;

·         Ensures that all journeys are appropriately pre-authorized and recorded accordingly;

·         Ensures that the vehicle is kept clean at all times;

·         Assists with the setting up and closure of the JFE;

·         Undertakes other official duties as assigned from time to time.

Qualifications/Requirements:

·         Minimum O-level education;

·         Clean driving license for Class “A” and “E” vehicles;

·         A minimum of 5 years’ driving experience;

·         Ability to communicate effectively in English;

·         Good team player, responsible, of high integrity and able to take initiative;

·         Willingness to reside at the facility for 4 months.

Job Vacancy: Administrative Assistant (Bilingual)

Short Term Contract (1 Month)

Key Tasks and Responsibilities:

·         Assisting in the setting up and closure of the JFE/Bridge Programme;

·         Providing administrative and secretarial support to the JFE/Bridge Programme;

·         Assisting in translation of documents and conversations from French to English or vice versa;

·         Updating and maintenance of the JFE/Bridge Programme records;

·         Issuance of office supplies to JFE/Bridge Programme participants and maintenance of an updated inventory;

·         Assisting in preparation of documentation and/or reports for the programmes;

·         Assisting lecturers in preparation of documents and facilitating their printing or photocopying;

·         Assisting with follow-up of participants’ airline reservations, tickets and ground transfers;

·         Assisting with data entry and analysis of students’ course and lecturers’ evaluations;

·         Assisting in invigilating of examinations;

·         Any other tasks that may be assigned by JFE/SFSE Programme Administrator from time to time.

Qualifications/Requirements

·         Degree in Business Administration or related discipline;

·         Professional qualifications in French language, preferably at a minimum of Diploma level from a recognized institution, with full proficiency in spoken and written French;

·         At least 3 years’ experience in an administrative role; preferably in an international environment;

·         Proficiency in computer applications – MS Office;

·         Good communication, analytical, problem solving and interpersonal skills;

·         A Good team player with ability to work under pressure to meet strict deadlines, and to interact and work effectively in a multi-cultural environment.

·         Willingness to reside at the facility for the duration of the programme.

Job Vacancy: Library Intern

Short Term Contract (3 Months)

The Library Intern supports the Library Assistant with the day-to-day operation of the JFE library in a manner that is responsive to the information needs of the various JFE/Bridge Programme participants including visiting lecturers/professors, students, AERC staff and other authorized library users.

This also includes ensuring that the JFE library circulation, inquiry and stock management functions run effectively and efficiently in meeting the targeted user needs. The holder of the position also assists in provision of general administrative support to the JFE/Bridge Programme.

Key Tasks and Responsibilities:

·         Assisting in processing of library books and materials;

·         Cataloguing, storing and retrieval of research, reference and training materials needed for the programme;

·         Assisting in updating of signage and book labels;

·         photocopying of course materials for the participants and the secretariat;

·         Assisting in stock-taking and records maintenance;

·         Assisting library users with reference service and internet-based research;

·         Assists with access to journal subscriptions, both print and electronic;

·         Undertaking other tasks assigned by the Library Assistant or the JFE/SFSE Programme Administrator from time to time.

Qualifications/Requirements:

·         Bachelor’s Degree in Library or Information Sciences;

·         At least 6 months’ relevant experience, preferably in a busy international environment;

·         In-depth knowledge and hands-on experience of library software systems;

·         Highly skilled in use of databases; with good computer skills in MS Office;

·         Ability to work under pressure and meet strict deadlines;

·         Flexibility and willingness to work for long hours, including weekends.

How to Apply