Tag Archives: financial

Kenya: Finance & Administration Manager

Organization: Akili Dada
Country: Kenya
Closing date: 25 Jul 2018

Akili Dada is an international award-winning leadership incubator cultivating trans-formative leadership in a generation of young African women. Our leadership development model creates the foundation on which girls and young women ages 13-35 acquire the necessary skills to access key decision-making roles and leadership positions. We are seeking to fill the position of Finance & Administration Manager as detailed below;

Position: Finance & Administration Manager

Reports to: Executive Director

Location: Nairobi – In charge of all operations in Kenya

Your challenge

To manage funds, provide periodic reports and any other information to the donors, management and the board.

Your Responsibilities:

Financial management

· Prepare and process the allocation of indirect costs to project budgets in a consistent manner using the organization’s cost allocation method.

· Responsible for cash management and ensures that all financial regulations and policies are respected. You will support the Program Managers in preparing financial project reports.

· Contribute to the organizational Annual plan, with a specific task in preparing the corresponding annual budget and financial sections;

· Responsible for a timely monthly, quarterly & annual closure and prepares periodic financial reports for the Annual Plan.

· Provide on a regular basis solicited and unsolicited financial analysis with project budget vs actuals overviews to the senior Management Team

· Advise and supports actively the Executive Director and Program Managers in the development of budgets of funding proposals.

· Applying and monitoring financial compliance to internal and external (donor and government) rules and regulations.

· Facilitate and manage financial audits and responds to potential findings in audit reports.

Payroll

  • Responsible for a timely monthly payroll accounting in line with the national fiscal regulations and internal accounting policy.

General Ledger

· Manages Financial transactional activity, including; accounts payable, accounts receivable and payroll and ensures that all financial transactions and journal entries are recorded accurately in accordance with organization policies, GAAP and governmental regulations.

· Reviews key monthly account analyses; bank reconciliations

· Maintains structure and ensures maximization of accounting software.

· Ensures monthly closes are completed on a regular and timely basis

Donor Reporting & Fundraising

  • Prepare monthly, quarterly and annual reports to the donors, managerial staff and the board.
  • Designing budgets for fund applications

  • Reconcile financial activities and capture key data and processes in order to demonstrate the relationship between Akili Dada’s goals and resulting fundraising needs.

  • Manage all donations and grant funding using QuickBooks

  • Work hand in hand with fellow senior staff to ensure that budget requirements per donor are met and budget lines are maintained

Administration

  • Ensure smooth functioning of the Administration Function.
  • Asset management
  • Manage procurement of goods and services including: office supplies, transport services, office cleaning and Internet connectivity being the primary contact point with providers

Your profile

  • Fully support the vision and mission of Akili Dada
  • Bachelor’s degree but preferably master in Bachelor of Commerce – Finance or Accounting or a relevant field
  • Professional qualifications i.e. CPA- K
  • At least seven (7) years’ work experience in an Accounting or Finance position with accounting and budgeting responsibilities and at least three (3) to four (4) years in an NGO or similar field.
  • At least three (3) years of demonstrated experience in supervisory/management role, managing, mentoring, and building capacity of direct reports.
  • Proven experience in quick books or any other accounting software.
  • Excellent computer skills in all Microsoft office suite products (Word, Excel, PowerPoint, etc.)
  • Highly organized and detail-oriented with strong analytical and problem-solving abilities; capability to handle sensitive and confidential information.

How to apply:

Send your applications to jobs@careermanagementcentre.com by 25th July, 2018. Indicate the position title in the email subject. Akili Dada is an equal opportunity Employer and does not discriminate applicants on any basis.

PS: WE DON’T CHARGE APPLICANTS ANY FEE AT ANY POINT OF THE RECRUITMENT PROCESS.

Don't Miss Another Job Opportunity !

Join over 15,000 people who get notified daily. Enter your Email Address and subscribe for free.

Kenya: HEAD OF FINANCE & FACILITIES

Organization: Médecins Sans Frontières
Country: Kenya
Closing date: 21 Jun 2018

Médecins Sans Frontières Spain – OCBA (Operational Centre Barcelona-Athens) is looking for a

HEAD OF FINANCE & FACILITIES
FOR THE NAIROBI BRANCH OFFICE (NBO)
(Based in Nairobi)

GENERAL CONTEXT
Médecins Sans Frontières (MSF) is an international independent medical-humanitarian organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, or political affiliation.
The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates. Its operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens, Buenos Aires, Nairobi and decentralised in Dakar and Amman.

The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other Units supporting operations.
MSF’s Nairobi Branch Office (NBO) was endorsed in 2017 with the objective of increasing strategic added value and support to the MSF movement, taking into account the vast potential that Kenya and East Africa have to offer. The NBO is under the management of OCBA but renders services to the MSF movement as a whole.

FUNCTIONAL AND HIERARCHICAL LINES
Hierarchically reports to the Director of NBO. The Head of Finance/Facilities is functionally accountable to the Financial Director of MSF OCBA.
H/She will supervise staff in the unit under Finance/accounting and facilities/services within the NBO.

JOB CONTEXT AND GENERAL OBJECTIVE
As a member of the management team of NBO, the Head of Finance/Facilities provides strong input on strategic developments of the NBO and guidance on financial matters related to the operations.
H/She reports to the Director of NBO regarding the performance of the finance unit.

OBJECTIVE OF THE POSITION
The Head of Finance/Facilities is fully responsible for all the Branch’s financial activities in Nairobi, providing strategic vision, input, direction on activities and all technical aspects of financial management.
H/She will ensure that the NBO fulfils all requirements necessary of a Branch office in terms of financial management, accountability, analysis and reporting, maintaining a close link with Barcelona Finance, and other platforms necessary in fulfilment of the objectives and tasks.
H/She will ensure that all resources required for the office Facilities that support the NBO operations are well managed and adequately provided for. **

MAIN TASKS & RESPONSIBILITIES**

1. Financial Management, planning and organisation:

Is fully responsible for all aspects of financial management for NBO, ensuring efficiency, financial transparency and integrity, compliance and accountability;

  • Develops, coordinates, follows-up and evaluates the implementation of the finance strategies and activities
  • Defines the financial structure needed by NBO in term of Cost Centres, Orders and WBS elements.
  • Defines the needs in terms of IT for a proper financial management and development of NBO.
  • Assures development, management and implementation of internal control systems, management tools and work flow procedures.
  • Together with Director of NBO Coordinates risk Management within NBO, keeping the Risk management tool (Naris) updated.
  • S/he takes the lead on the definition and improvement of financial management and control tools.
  • Prepares the annual plan of objectives and action plan of the Finance Unit of NBO.

2. Tax, Policy and compliance:

  • S/he defines and tailors the short, mid and long term financial guidelines, policies and procedures of NBO, within the framework of OCBA’s Strategic Plan and local regulations.
  • Ensure strict implementation and adherence of the same with the purpose to assure compliance with ethical standards and mitigation of financial risk and guarantees that all the financial & accounting policies and procedures are in place
  • Monitors risk in policies and procedures to ensure that financial risks are minimized/avoided.
  • S/he oversees the evolution and impact of all tax and legal issues related to the NBO.
  • Ensure compliance with Kenyan legal and tax requirements. S/he liaises with the different tax and legal consultants accordingly
  • Proposes any necessary modifications to MSF OCBA‘s rules, policies and procedures according to local legislation and submitting them, to the unit and to Barcelona HQ for validation.
  • Participate in and provide input on contracts, agreements, projects, procedures and policies that have an impact on Finances.
  • Ensures that all the statutory requirements of Nairobi Branch office are met, including accountability for proper tax and social contributions.
  • Responsible for ensuring that VAT reimbursement and any other financial task related to MSF Protocol Office is properly done.

3. Disbursements and Treasury Management

S/he oversees, within the framework defined by the Board of Directors of MSF OCBA, the NBO’s treasury management and chooses the main banking partners and maintains a fluent relation with them.

  • S/he is a signatory to the accounts and organizes and authorizes all payments, while ensuring that a clear policy is in place for authorisation and signatories to the bank accounts based on proper internal control procedures.
  • Develops and maintain financial accounting system for cash management, accounts payable, accounts receivable, credit control and petty cash.
  • Prepares forecasts cash flow position and ensures that there are sufficient funds to meet on-going operational needs.
  • Responsible for ensuring that cash and Bank reconciliation’s are carried out on a regular basis (weekly/monthly).
  • Approves the Monthly Money Request to be sent to BCN
  • Negotiate with the Bank for financial services as required and appropriate by the unit (good rates, account charges or other).

4. Budget, Audits and Financial reporting
S/he takes the lead in all aspects of budgeting audit and financial reporting for the Branch office;

  • Supervises and consolidates the NBO’s budgeting process and ensures a sound reporting to the NBO MT.
  • Provides timely monitoring and analysis for any changes in the budget and raises attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks.
  • S/he defines and approves the use of resources within the Finance area/Unit of NBO and proposes and follows up the annual budget of the area/Unit.
  • Identifies the external auditors in line with statutory/ MSF guidelines / unit´s requirements to ensure sound financial management and resources of the unit that meet the statutory obligations/laws.
  • S/he supervises the elaboration of the Annual Accounts, the yearly financial audit(s) and the relation with the external auditors.
  • Assures and supervises timely international MSF reporting and consolidation, and prepares all the information needed for the Structural Analysis.
  • Assures adherence and follow up of international Finance agreements (RSA – resource sharing agreement) and provide timely update of financial projections. Report’s projections related to RSA (3) to MSF OCBA (and the broader movement on appropriate platforms).
  • Provides the monthly report for presenting Year-end best estimate in terms of expenses and income.
  • Reports on the cash position (banks & safe) and the monthly income (where applicable).
  • Participates in international finance meetings and working group (as part of Full FinDir meeting).
  • Reports to/updates the Head of NBO regarding the international developments from various platforms.
  • Promotes and advocates for the best use of MSF economical resources and expenses ethics according to MSF values and practices.

5. Team (HR Management)

Inspires, lead and evaluates the finance & facilities staff. Carries out annual reviews through the performance management system (PMS).

  • S/he coordinates and evaluates the Accounting Manager of NBO, other Finance and facilities staff under his/her supervision, building up their competences and capacity by training, coaching and provides opportunity for development and growth.
  • S/he participates in the recruitment, training and evaluation of the different members of the Unit.
  • Ensures that the Finance Unit is adequately staffed, positions are clear and job profiles updated

6. Fundraising and Accountability activities for the NBO

Takes the lead to steer the fundraising strategy/plan and development of concept, and will be the main focal point for the various discussions across to prepare and produce the final implementation plan.

  • Takes the lead on all financial (technical and strategic) considerations of fundraising activities for the NBO, this includes but not limited to:
  • Participates in any reviews, research and desk/external studies or scoping exercises into fundraising activities and potential for the NBO, providing strategic input and guidance in the process.
  • With the Director of Finance (BCN) and NBO, defines/design the financial guidelines, policy and financial system needed to assure/guarantee full accountability of any income receivable for the NBO.
  • Assures that there is full accountability, transparency and integrity of financial transactions in line with legal, structural (in country and international) and institutional (MSF) considerations, and that the integrity and reputation of MSF is upheld at all times.
  • Assures a system of accountability that mitigates and avoids any legal and/or institutional risk for MSF/NBO.

7. Financial Support in the office, other units in NBO and external relations.

  • S/he acts as an interlocutor for economic and financial issues.
  • Gives updates, BF and DBF on all key aspects of Finances.
  • Develop/maintain credible relationship with important financial/legal stakeholders relevant to the unit including Kenya Revenue authority, Banks, other sections, suppliers and Finance managers in the sector.
  • Defines the financial support and advice needed by EAA (East African Association) board or by any other MSF related entity under the NBO. This includes assisting the board in budgeting preparation.
  • Assist/facilitate the association’s external audit and advises the board.
  • Responsible for re-invoicing to other entities and guarantees proper allocation and tracking/monitoring of expenses of the NBO and other units.
  • Maintains adequate communication flow with key interlocutors and ensure that credible support in financial matters is provided to the members of NBO and MSF OCBA units based in Nairobi (DU, CELL, etc.)
  • Identify and ensure that NBO provides punctual and relevant financial support to MSF missions.
  • S/he will promote visits to the HQ, and in case of emergencies remain available for field visits to support any operational needs arising.
  • S/he boosts partnership with other MSF sections in the region

8. Facilities management

  • S/he will assure proper management of all systems/processes and staff responsible for office facilities and maintenance for smooth running of operations. This includes but not limited to NBO IT & projects and procurement/supply.
  • Act as the focal point on implementation and management of the data protection regulation (GDPR-2016 Law) closely supported by the IT Manager (NBO) and IT Security manager (Barcelona).
  • Work closely together with the Head of HR/Admin to ensure that contracts for services and supply procedures and systems are updated, in place, well documented and adhered to.

SELECTION CRITERIA

Qualification, Training and experience

  • Higher degree in Business Finance/Accounting, Administration, Economics or the like.
  • Relevant training certification and Professional qualifications, including membership of professional bodies is desirable.
  • Experience of minimum two years in a similar position in Finance Units of large companies, INGO’s or organizations.
  • Previous work experience with MSF for at least 2 years in Finance/fundraising or a similar role is highly desired.
  • Very good command of English.
  • Knowledge of SAP ERP system.
  • Advanced knowledge of Microsoft Office.

Competencies

  • Commitment to MSF’s Principles
  • Cross-cultural Awareness
  • Strategic Vision
  • Results and Quality Orientation
  • Service Orientation
  • Planning and Organising
  • Initiative and Innovation
  • Teamwork and Cooperation
  • Leadership
  • Networking and Building Relationships

Others

  • Highly motivated and interested in the humanitarian sector
  • Availability to travel
  • Flexibility with working hours

JOB CONDITIONS

  • Location: Based in Nairobi, at the MSF Spain Nairobi Branch office/HQ.
  • Full-time position
  • Salary and benefits will be compensated in KES based on the Nairobi Branch Office scale and secondary benefits package.

How to apply:

Applicants should send their curriculum vitae and cover motivation letter as a single file by 21st June 2018, under the reference ‘Head of Finance & Facilities’ to MSFE-RRHH-NBO@barcelona.msf.org

Please note that MSF will only contact short-listed candidates.

Kenya: External Evaluation of Advocacy, Systems strengthening and Capacity Enhancement for Nutrition Transformation (ASCENT) Project in West Pokot…

Organization: Action Against Hunger USA
Country: Kenya
Closing date: 14 Jun 2018

TERMS OF REFERENCE For the External Evaluation of Advocacy, Systems strengthening and Capacity Enhancement for Nutrition Transformation (ASCENT) Project in West Pokot County.

For a detailed Terms of Reference kindly click on the link below.

https://docs.google.com/document/d/1fIMHAb9omZlUAJbZ0g4gx6sJiOt8BolFWGCVbz4Wv2M/edit?usp=sharing

How to apply:

Email address for submission

Note that the financial and technical proposal should be presented on separate documents on the same email.

Prospective applicants should send their detailed applications on or before 14th June 2018 to tenders@ke-actionagainsthunger.org

Action Against hunger reserves the right to accept or reject any bid in part or whole and is not bound to give reason(s) for its decisions.

Kenya: Authorized Certifying Officer (American Citizens ONLY)

Organization: US Agency for International Development
Country: Kenya
Closing date: 06 Jun 2018

  1. POSITION TITLE: Authorized Certifying Officer

  2. MARKET VALUE: $63,600 to $82,680 equivalent to GS-12

Final compensation will be negotiated within the listed market value.

  1. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options Not-to-exceed five (5) subject to funding availability and satisfactory performance or better.

  2. PLACE OF PERFORMANCE: Nairobi, Kenya

  3. SECURITY LEVEL REQUIRED: USAID/W issued clearance level at the Facility/Computer Access Level

  4. STATEMENT OF DUTIES/POSITION DESCRIPTION

Background/Introduction

The Office of Financial Management (OFM) in Nairobi is a regional financial management platform that supports USAID programs within the East Africa Region. Missions served include: Kenya, Somalia and Sudan. The operating year budget for program funds and operating expenses is approximately $560 million. Excluding payroll, approximately 10,000 payment transactions are processed annually, exceeding $200 million. OFM also provides ad hoc support to Eritrea, Mauritius, and Seychelles. Additionally, in the past year OFM has provided certification services to Central African Republic, Rwanda, Tanzania, India, Philippines, and Uganda in excess of $1 million per year, to name a few.

OFM is headed by a Controller, supported by a Deputy Controller, two mid-level Financial Management Officers, an Authorized Certifying Officer (ACO), and an FSN staff complement of 45 personnel organized into four units: Financial Analysis, Financial Assessment, Accounting, and Accounts Payable.

The ACO works under the direct supervision of the Controller or his/her designee, and is an integral senior member of OFM.

Basic Function of Position:

The Authorized Certifying Officer (ACO) is primarily responsible for certifying all payments that emanate from USAID/Kenya and East Africa (KEA) and its client Missions. The ACO is also responsible for the overall supervision of the Accounts Payable staff, the internal control systems that underlie the payment and certification process and the integrity of all payments. He/she ensures compliance with all Federal laws and policies that relate to payments.

The ACO is charged with the responsibility of final review and authorization of vouchers for payment and is held accountable for public funds. He/she has no public funds in their physical possession but is personally accountable for and required to make good to the U.S. Government the amount of any illegal or improper payment. The ACO has a serious burden to avoid liability or to qualify for relief from an erroneous payment, and must rely upon the financial controls system in place to ensure the propriety of payments. To avoid personal liability, the ACO must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. The ACO can have a definitive impact on the outcome of vouchers relating to internal (employees) or external (contractors, grantees, vendors) payments. The ACO must use sound judgment and refer to frequently complex government guidelines when examining and reviewing vouchers and considering or disallowing all or parts of payments funded with OE/Program appropriations.

Duties and Responsibilities

The ACO serves as the Mission’s primary certifying officer and ensures that payments are certified in a timely fashion. The ACO is responsible for:

  1. (70%) Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws. Review and analysis includes:

a) Ensuring that the obligation contains appropriate authorizations and administrative approval, and is supported by proper evidence showing that a valid, binding agreement has been executed and properly recorded;

b) Ensuring that the request for payment is in accordance with the provisions, terms, and conditions of the obligating document;

c) Verification that funds are available and that established controls to prevent improper or duplicate payment are in place and effectively working;

d) Ensuring proper application of the Prompt Payment Act by processing vouchers within the correct time frame;

e) Ensuring that disbursements comply with USG and host country laws and regulations such as the Improper Payments Act, and all other rules and regulations described in the relevant chapters of USAID’s Automated Directives System (ADS);

f) Preparing and communicating rationales concerning any portions of a claim where payment is suspended or disallowed;

g) Communicating with payees and other mission staff to provide guidance, interpret the agency’s voucher auditing requirements, and/or request clarifying information regarding proposed payments.

  1. (10%) Function as the primary mission liaison with the Treasury Department and USDO local banks to transmit payment files, provide procedural guidance, identify system issues, operate complex payment system interfaces, and troubleshoot local bank payment issues as they arise.

The ACO is responsible for ensuring the physical security of computers and sensitive banking information. He/She is also responsible for communicating with Citibank and downloading and distributing monthly statements for items procured using the government credit card.

  1. (5%) Projects as assigned by the Controller/Deputy Controller, including identifying and assisting in the development of Phoenix reporting and system applications for use by the OFM Accounts Payable section to maintain financial controls.

  2. (5%) Monitor program and OE advances to ensure conformity to advance aging regulations, and take action as necessary to bring excess amounts into compliance.

  3. (5%) Assist the Deputy Controller and the Controller to review and ensure that appropriate procedures and internal controls are in place and are adhered to, including review and clearance of bank reconciliations and travel authorizations. Ensure all payment reconciliations are prepared and reported in an accurate and timely manner. Continuously monitoring and reviewing operations with an emphasis on suggestions and recommendations for process efficiency, improvement and cost reduction;

  4. (5%) Training and mentoring to new Accounts Payable staff and other duties as assigned.

Position Elements

a. Degree of Responsibility for Decision-making: This position requires the ability to exercise independent professional judgment within the scope of responsibilities based on the policy directives determined by the Controller and/or his designee.

b. Projects as assigned by the Controller/Deputy Controller, including identifying and assisting in the development of Phoenix reporting and system applications for use by the OFM Accounts Payable section to maintain financial controls.

c. Level of Complexity for Work Assignments: Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

d. Knowledge Level required: Familiarity with automated financial management systems, principles, practices, and procedures related to management of the accounts payable function and proficiency in desktop computing are required. Knowledge of federal/USAID acquisition regulations, legislation related to prompt payments and improper payments, and USG foreign affairs manual and travel regulations is highly desirable. Must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. Experience using USAID’s Phoenix financial management system will be an advantage.

e. Supervisory Controls: The ACO works under the direct supervision of the Controller or his/her designee

f. Guidelines for the Required Work: The available guidelines are Automated Directives System (ADS), Foreign Affairs Manual (FAM), Foreign Affairs Handbook (FAH), Department of State Standardized Regulations (DSSR), Mission Orders, etc. but the work s/he provides is in itself providing guidance to and ensuring guidelines are enforced by Mission staff. In many instances, the incumbent will have to rely on his/her knowledge and extensive prior experience to enforce guidelines as s/he carries out his/her duties. The incumbent must be able to use excellent judgment and the ability to deal with ambiguity at all levels.

g. Complexity of the work environment or its potential effect on the position’s responsibilities: Review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

h. Exercise of Judgment: Exercises independent professional judgment within the scope of responsibilities based on the policy directives determined by the Controller and/or his/her designee.

i. Scope and Effect of the Work Performed: The incumbent will review for correctness and certify for payment complex invoices and/or claims for payment involving program funded contracts, grants, host country contracts, PASAs, ILs and Commodity Import Program letters of commitment. Also review and certify a full range of complex administrative claims, including international travel vouchers and other entitlement payments. Claims reviewed include a variety of payment provisions including payroll claims, fixed price, cost reimbursement and variable cost contracts and require judgment in adapting USAID procedures to Kenyan business customs and laws.

j. Level and Purpose of Contacts: There is an expected continuous contact with internal and external customers. He/she functions as the primary mission liaison with the Treasury Department and USDO local banks to transmit payment files, provide procedural guidance, identify system issues, operate complex payment system interfaces, and troubleshoot local bank payment issues as they arise.

The ACO is responsible for ensuring the physical security of computers and sensitive banking information. He/she is also responsible for communicating with Citibank and downloading and distributing monthly statements for items procured using the government credit card.

k. Supervision Exercised: None

l. Security Clearance Requirement: The selected candidate must have a HSPD-12 (Facilities and Computer Access).

m. Travel Requirement: None

n. Support Items: The incumbent will be provided with the support services, equipment, and supplies necessary to perform the work e.g. desktop computer, shared office equipment (such as printer, scanner and shredder), office supplies and support services.**o.** Sunday Pay: Is not authorized.**

10. AREA OF CONSIDERATION:

· U.S. Citizens currently residing in Kenya1.

· Submit a complete application as outlined in the solicitation section titled APPLYING;

· Be able to obtain a USAID/W issued clearance level at the Facility/Computer Access Level;

· Be able to obtain a medical clearance;

· Employment is subject to funds availability and all the required approvals obtained

11. PHYSICAL DEMANDS:

  1. The primary location of work will be on the U.S. Embassy/USAID compound in Nairobi, Kenya. No special demands are required to perform the work.

SKILLS AND QUALIFICATIONS

1. Education: Bachelor’s degree in accounting or finance from a recognized university is required. Professional certification such as CPA or ACCA is preferred.

2. Prior Work Experience: 10 years or more of experience in accounting/finance in a large for-profit/not-for-profit organization, government department or international NGO is required.

3. Post Entry training: In-house courses, as needed, and on-the-job training

4. Language Proficiency: Good command of the English language (written and verbal) is required.

5. Knowledge: Familiarity with automated financial management systems, principles, practices, and procedures related to management of the accounts payable function and proficiency in desktop computing are required. Knowledge of federal/USAID acquisition regulations, legislation related to prompt payments and improper payments, and USG foreign affairs manual and travel regulations is highly desirable. Must be knowledgeable of financial controls systems and comply with established procedures, and is responsible to ensure that funds are legally available for payment; services for which bills have been presented have been rendered; advancement of funds prior to rendition of services is legally proper; vouchers are correct; computations are correct; and the amount of any illegal, improper, or incorrect payment is not certified for payment. Experience using USAID’s Phoenix financial management system will be an advantage.

6. Abilities and Skills: Excellent communication and interpersonal skills are required to interact with a multitude of stakeholders. Analytical ability and the capacity to interpret and apply rules and regulations with consistency are necessary. The ability to manage people and processes is critical to success in this position.

I. EVALUATION AND SELECTION FACTORS

Applicants meeting the basic requirements will be evaluated based on information presented in the application, an interview process and reference checks as necessary. All applicants must address each qualification detailed above with specific and comprehensive information supporting each item. These qualifications, which serve as the selection criteria, will be evaluated based on the following points below.

Education: Null points; minimum criteria required

Prior Work Experience 40 points

Knowledge 30 points

Skills and Ability 30 Points

Total: 100 points

II. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  • Medical History and Examination (DS 6561)
  • Questionnaire for Non-Sensitive Positions (SF-85P)
  • Declaration for Federal Employment (OF-306)
  • Fingerprint Card(s)

III. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a Local Hire PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

(a) Employer’s FICA Contribution

(b) Contribution toward Health and Life Insurance

(c) Pay Comparability Adjustment

(d) Eligibility for Worker’s Compensation

(e) Annual and Sick Leave

(f) Annual Increase (pending a satisfactory performance evaluation)

*This position is a Local Hire U.S PSC and receives only the limited benefits specified above. Any contract offered under this solicitation will not offer benefits that are available to Offshore Hire U.S PSC. Benefits that the successful candidate will not receive include, but are not limited to:*

1. Access to Embassy medical facilities, Cash Checking, AEA Commissary Access, Pouch Mail Service (DPO/APO)

2. Cost of Travel to and from Post;

3. Shipment and storage of UAB and HHE;

4. Shipment of POV (Private Own Vehicle);

5. R&R and Home Leave Travel; and

6. Housing

1 Resident hire means a U.S. citizen who, at the time of hire as a PSC, resides in the cooperating country as a spouse or dependent of a U.S. citizen employed by a U.S. government agency or under any U.S. government-financed contract or agreement, or for reasons other than for employment with a U.S. government agency or under any U.S. government-financed contract or agreement. A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

How to apply:

Interested applicants are required to submit the following:

(1) Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at https://www.usaid.gov/forms/aid-302-3

(2) An up-to-date curriculum vitae (CV) or resume (no more than five pages)**, cover letter** explaining your qualifications for the position, copies of all relevant certificates and include three (3) to five (5) references, who are not family members or relatives, with working telephone and e-mail contacts.

(3) Offers must be received by the closing date and time specified in Section I, item 3 and submitted following the steps below;

Step 1: Register in Myhotkenyanjobs at www.myhotkenyanjobs.com if not already registered. If already registered, log in and ensure all updated attachments are uploaded.

Step 2: Attach a cover letter, AID 302-3 and copies of all relevant certificates including referee information. Scan and attach them as one attachment on section marked “Upload Certificates” under my profile. Note: All offers MUST be submitted online. Incomplete application packages will not be considered.

Step 3: Search for this position and click on Complete Questionnaire to Apply. Each offeror must answer all the questions in the Questionnaire.

(4) To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission/cover letter.

Kenya: PROJECT ASSISTANT, TECHNICAL ASSISTANCE FOR NUTRITION (TAN)

Organization: Nutrition International
Country: Kenya
Closing date: 25 May 2018

Overall Purpose/Broad Function:

Nutrition International (NI)’s Global Technical Services (GTS) Unit, leads on the quality assurance of NI’s research and programs, and the dissemination and translation of new knowledge to influence and improve national and global policies and practice. The Nutrition-Technical Assistance Mechanism (NTEAM) is a way through which governments and other nutrition stakeholders can access NI’s technical expertise.

With support from UK aid from the UK Government and as a part of NTEAM, the Technical Assistance for Nutrition (TAN) project seeks to improve the capacity of Scaling Up Nutrition (SUN) countries to design, deliver and track the progress of nutrition programs and to generate, learn from and adopt knowledge of what works. Under TAN, NI is providing technical assistance (TA) to help SUN Focal Points, in select countries, overcome gaps in capacity for the design and delivery of multi-sectoral national nutrition plans. Under TAN, NI is also working closely with, and providing TA support to the SUN Movement Secretariat (SMS). TAN taps into its global hub to source and deploy the expertise needed. The project aims to accelerate the achievement of better health and nutrition status of populations by ensuring that governments are better equipped to act swiftly to scale up nutrition in their countries.

Priority client SUN countries currently include: Burkina Faso, Democratic Republic of Congo, Ethiopia, Kenya, Niger, Nigeria, Malawi, Mozambique, Rwanda, Senegal, Uganda, Tanzania and Zambia in Africa; and Bangladesh, Indonesia, Lao PDR, Myanmar, Nepal, Pakistan, and the Philippines in Asia.

The TAN Regional Project Assistant (PA) will provide financial, programmatic, and administrative support to the TAN team in Nairobi and Dakar for implementation and coordination of the TAN project.

TAN is recruiting a dynamic, collaborative professional keen to join a dedicated and ambitious team. This position will be based in Nairobi.

Key Duties and Responsibilities:

Financial Administration:

· Assist TAN project staff in preparing all necessary documentation related to program activities, including contracts, purchase orders and travel letters

· Assist TAN project staff in the updating of the Contract Database, maintaining relevant entries, and running reports/analyses as needed.

· Assist TAN program staff with the management and tracking of contract budgets, milestones, deliverables and reports

· Assist in administering the consultancy assignments including preparation of contracts, contract amendments, checking invoices, timely submission of reports and other follow-up action.

Project Management Administration:

· In consultation with TAN project staff, liaise with consultants on the submission of technical and financial reports.

· Support regular review of internal TAN processes, information management and support systems; suggest changes/improvement and update guidance document as necessary;

· Prepare and update as needed guidance notes to support standardizing and storing TAN documentation.

General Administration

· Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, and other necessary documentation for project staff, consultants as well as project specific workshop participants and visitors.

· Assist with the organization and logistics of conference calls, meetings and workshops and record draft minutes as needed.

· Complete expense claims reports for project staff.

· Provide general office administrative services to program staff, such as faxing, scanning, printing, photocopying and filing.

Any other related duties, as requested.

Supervisory Responsibilities:

This position does not have supervisory responsibility.

Education/Professional Designations/Experience:

Education

Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience.

Experience:

5 years’ experience working in an office environment in a similar position.

3 years’ experience working in a program-support capacity.

Experience working with databases is an asset.

Language Skills:

Fluency in English and French is mandatory.

Travel Requirements:

No travel requirements for this position.

Other Specific Skill Requirements:

· Ability to plan and organize work to meet deadlines

· Ability to accommodate to new situations within the organization and project (flexibility)

· Ability to work under pressure

· Excellent interpersonal skills

· Excellent communication skills, both orally and in writing

· Attention to details

· Judgment

· Initiative

· Integrity

How to apply:

If you are seeking a challenging role with a growing organization, we want to hear from you. Please log in to https://nutritionintl.bamboohr.com/jobs/view.php?id=44 and submit your resume and cover letter by May 25, 2018.

NOTE: This Post Profile can and will be amended as required from time to time.

Kenya: Animated Video Production

Organization: HelpAge International
Country: Kenya
Closing date: 06 May 2018

HelpAge International is a global network of organisations promoting the right of all older people to lead dignified, healthy and secure lives. Our role is to work with older women and men for better services and policies, and for changes in the behaviours and attitudes of individuals and societies towards old age.

The world we want is one where every older woman and man, everywhere, can say:

“I have the income I need”

“I enjoy the best possible health and quality of life”

“I am safe and secure, free from discrimination and abuse”

“My voice is heard”

The scope of HelpAge International Africa

  1. Health and wellbeing

  2. Income Security

  3. Voice

The Opportunity:

HelpAge International seeks an animation service provider capable of producing a 3-5-minute animated presentation that will highlight the situation of persons with disabilities and older persons accessing social protection and humanitarian programs. The objective is to promote voices of older women, men and those with disabilities for their inclusion in social protection and humanitarian interventions. The video will incorporate infographics, animated characters and narration. The animator/firm should have modern production equipment and qualified creative personnel capable of designing creative concepts with guidance from our internal communications team.

Terms brief

The animator/firm will need to:

  1. Meet with the HelpAge International Disability and Inclusion Lead to understand the narrative and get accurate data to be used for the animation
  2. Develop a Technical and Cost proposal for the production of the animation
  3. Develop detailed story board concept(s) to present to the Lead
  4. Deliver original artwork and video files

The scope of animation will include:

  • Narration of situation faced by older persons (including those with disabilities).
  • Challenges faced by older women, men and those with disabilities while accessing relevant services.
  • What helps the best in ensuring inclusion?

Tasks

  1. Consultants will be facilitated in appointments with selected case stories; they have to travel to the respective locations to cover the pre-identified case studies.
  2. The covered case studies will be then consolidated/edited in a sequence and in a shape of 3-5 minutes of animation by the consultant.
  3. Consultant will prepare script and narration for overall animation in English explaining step-by-step actions.
  4. Capture animation as approved and according to the prepared script.
  5. Consultant will be required to design animation as per requirements determined by HelpAge including (sound, editing, narration, subtitling, dubbing etc.)
  6. Record and use Standard English narration and prepare background music for the animation.
  7. Caption the project beneficiaries' voice into English for subtitles.
  8. Finalize the animation as according to the feedback provided by HelpAge.
  9. Manage all necessary tools and equipment including tapes, DVD etc.
  10. Finalization of the animation
  11. Any type of data e-g Scripts, images, clips, will be finalized in the animation after the consultation and approval.
  12. Consultant must use latest high quality animation software.

Qualifications, Background and Experience:

Animation requires a high level technical/professional expertise and creativity; therefore, successful firm/candidate is required to have the following qualifications:

  • Three examples of past video animation productions they have directly designed and produced.
  • Demonstrated competency with developing and producing video animations and infographics for video infomercials.
  • Fluency in spoken and written English is essential.

Note: The proposal should provide the following information:

  1. Technical proposal: Outline and methodology for undertaking the video animation, as well as, the detailed work plan showing the assignment’s important activities and milestones.
  2. Financial proposal: Including a detailed quotation for the production of the video animation ii) showing all necessary costs.
  3. Contact details of three past performance references.
  4. Updated creative portfolio including relevant creative development work and qualifications.

How to apply:

If you are the creative animation maker we are looking for, submit your interest and at least 2 samples by May 6, 2018 to hr.africa@helpage.org

Kenya: Consultant to conduct Independent Evaluation of LVCT Health/UNICEF Partnership

Organization: LVCT Health
Country: Kenya
Closing date: 29 Apr 2018

Justification
LVCT Health and UNICEF partnership is critical in delivering adolescent-responsive
services for most at risk adolescent and adolescents living with HIV. It is therefore
important to have an impartial and independent evaluation to strengthen this
partnership to inform current and future synergistic programming.

Objectives

  • To assess relevance, efficiency, effectiveness, sustainability and impact of the programme in the response to adolescent programmes under this partnership
  • To make recommendations on strengthening the partnership

Scope of the Work & Duration
The consultant will engage UNICEF Team, LVCT Health team, beneficiaries,
partners and stakeholders in the months of April and May 2018 and he or she is
expected to take a maximum of 40 days (from 1st May to 8th June 2018) to complete
the assignment which will entail the following:

  1. Develop a concept and an effective methodology for partnership evaluation agreeable to LVCT Health and UNICEF.
  2. Carry out the partnership effectiveness evaluation focusing on the following:

  3. Linking the partnership to project outcomes

  4. Sustainability of the partnership

  5. Perspectives on decision making processes, involvement and overall partners’ satisfaction

  6. Evaluation on levels of synergy (How well have partners worked together to identify new and creative ways to solve adolescent health challenges and to what extent have the beneficiaries views and priorities been jointly addressed)

  7. Economic evaluation focusing on cost-effectiveness of the partnership (partnership investment versus project’s outcomes; was there value for money?)

  8. PESTEL-based risk analysis

Expected Result

  • LVCT Health-Partnership evaluation report written and submitted in soft and hard copies
  • LVCT Health-UNICEF partnership sustainability model annexed into the evaluation report.

Methodology

The Consultant should furnish LVCT Health with an appropriate concept, methodology and delivery plan that they propose to use to deliver on this task.

How to apply:

We invite interested individuals to submit the following application documents:

  • Technical proposal outlining how they meet the selection criteria and their understanding of the ToR and methodology

  • A proposed activities’ schedule/work plan with clear time frame

  • Copies of CVs and testimonials of the lead and other consultants to be involved

  • Financial proposal detailing consultants’ itemized fees

The consultancy fee will be discussed and agreed upon between the parties.

Persons who meet above requirements and interested in carrying out the
assignment, are requested to send soft copy applications clearly labelled (Consultant
to conduct Independent Evaluation of LVCT Health/UNICEF Partnership) to:
recruitment@lvcthealth.org or in hard copy hand delivered to LVCT Headquarters
located off Argwings Kodhek road
on or before 29th April, 2018

Kenya: Financial Accountant, KEMRI Wellcome Trust, Kilifi, Kenya

Organization: Wellcome Trust
Country: Kenya
Closing date: 04 May 2018

The KEMRI-Wellcome Trust Research Programme is well known internationally for its work in improving global health. The Programme has a diverse clinical research programme that includes clinical trials of disease prevention, vaccines, management of acute illness, basic science and translation of research finding into global health policy.

The Programme is searching for a qualified, dynamic and motivated person to fill the following position:

FINANCIAL ACCOUNTANT

JOB PURPOSE:

  • Statutory reporting ,budgeting, managing tax matters, coordinating internal and external audits, , preparation of board reports and liaising with tax authorities on all tax issues and coordinating tax reviews
  • The Financial accountant will also coordinate the accounting of Fixed Assets.
  • Ensuring all accounting transactions comply with International Financial Reporting Standards (IFRS) as well as compliance with donor and Joint Venture owner requirements.

Description:

REPORTING LINES:

  • Reports to Chief Finance Officer/Head of Finance.
  • Supervise Finance staff – Accountants and Assistant Accountants.

KEY RESPONSIBILITIES:

  • Prepare monthly, quarterly and annual financial statements (balance sheets and income statements, cashflows)
  • Organise internal audits
  • Monitor and report on monthly balance sheet reconciliations and identify and solve any accounting discrepancies
  • Analyse financial trends
  • Perform month-end and year-end close processes and coordinate processing of audit adjustments
  • Coordinate external audits, file income tax returns and coordinate with Company secretaries for filing of annual returns.
  • Supervise the management and accounting of the company’s assets
  • Preparation of the monthly and annual board packs
  • Preparation of the statutory financial statements and liaising with auditors to ensure the statutory accounts are correct
  • Liaising with and reporting to the Chief Finance Officer
  • Managing and developing other accountancy staff
  • Assembling data for tax filings where and when required
  • Keeping abreast of some tax related developments

QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance and / or relevant field professional qualification (e.g. CPA (K), ACCA etc.
  • At least 5 years relevant experience in a similar role.
  • Proven work experience as a Financial Accountant or similar role
  • Experience in coordinating Internal and external audits
  • Knowledge of International Financial Reporting Standards and application thereon
  • Good understanding of month end procedures
  • Knowledge of tax laws and provisions of the Company’s Act 2015. Demonstrated knowledge of Tax filing and calculation of taxable income (if any)
  • Advanced knowledge of MS Excel
  • Strong IT skills

COMPETENCIES:

  • Ability to meet strict deadlines, multitask in a busy office and uphold and develop team spirit
  • Strong supervisory skills
  • Coaching and mentoring skills
  • Analytical and attentive to detail
  • Confidentiality and integrity
  • Good interpersonal and communication skills
  • Team working with the ability to work in a multicultural environment.

How to apply:

To apply for this role, please click on the link below

http://jobs.kemri-wellcome.org/job-advert/financial-accountant

Financial Controller Job in Kenya

Financial Controller


Job Location: Nairobi

Job Industry: Retail

Our client, n, is the largest franchisee of French giant retail group CARREFOUR, 2nd retailer across the world.

The Middle East based group is currently operating more than 140 Hypermarkets and Supermarkets in 15 countries, with more than 25 000 employees from 70 nationalities.

They are seeking to recruit a Financial Controller.

Duties and Responsibilities

·         Monitor store financial results and propose corrective measures.

·         Provide the Store and Head Office management with financial and other related information about store functions and performance.

·         Assist the Store management with financial and related analyses to support their day to day operations.

·         Maintain and control internal procedures and policies implementation in order to ensure that all controls are in place in respect of commercial operations of store.

·         Guides financial decisions by establishing, monitoring, and enforcing policies and procedures.

·         Enforce stringent measures in liaison with key parties to Maximize returns and limits risks.

·         Prepares store budgets in liaison with Finance Manager, General Manager and Department Heads by establishing schedules; collecting, analyzing, consolidating financial data and recommending apt plans.

·         Achieves budget objectives in liaison with department Heads and General Manager by scheduling expenditures; analyzing variances; initiating corrective actions.

·         Provides status of store financial condition by collecting, interpreting, and reporting financial data.

·         Prepares special reports by collecting, analyzing, and summarizing information and trends and submitting them to GM/Finance Manager.

·         Comply with government regulations on store financial matters.

·         Completes operational requirements by scheduling and assigning employees; following up on work results.

·         Maintains store financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Qualification and Experience

·         Bachelor of Commerce in Accounting, Finance or related field

·         CPA -K

·         At least 5 years’ experience in a supervisory position

·         Experience in Retail/ Hotel will be an added advantage

How to Apply

CLICK HERE to apply online on or before C.O.B 8th May 2018.

NB: Flexi Personnel does not charge candidates for job placement

Supermarket Jobs in Nairobi, Kenya – CARREFOUR

Job Vacancy: Hygiene Manager

Job Location: Nairobi

Job Industry: Retail

Our client, MAJID AL FUTTAIM CARREFOUR, is the largest franchisee of French giant retail group CARREFOUR, 2nd retailer across the world.

The Middle East based group is currently operating more than 140 Hypermarkets and Supermarkets in 15 countries, with more than 25 000 employees from 70 nationalities.

They are seeking to recruit a Hygiene Manager

Duties and Responsibilities

·         To identify key areas of risk in various food operations for early remedial actions

·         To ensure compliance with the regulations, licensing conditions and codes of practice relating to food businesses

·         To monitor the health condition of food handlers and to arrange medical examination or suspension of work where necessary

·         To provide in-house training for the food handlers

·         To handle complaints or enquiries from customers on food hygiene matters

·         To act as a focal point of contact with the Food and Environmental Hygiene department

·         Regular auditing of site; Hygiene and Health and Safety.

·         Responsible for checking establishments and workplaces to ensure that the place is safe and is not hazardous for the workers.

·         Inspects the buildings and to ensure that the place is safe from diseases or viruses that may harm the workers. They test the air and water of the place to ensure that it is conducive for working.

·         Inform the workers or the owners of the building about the condition and how to maintain cleanliness in the area. They also educate them on how to up the safety and cleanliness level of the place.

Qualifications and Experience

·         Bachelor of Science in Food Science and Technology

·         5-7 years’ experience in the retail sector

·         Certified in food safety/ HACCP or equivalent

How to Apply

CLICK HERE to apply online on or before C.O.B 8th May 2018.

Job Vacancy: Financial Controller

Job Location: Nairobi

Job Industry: Retail

Our client, n, is the largest franchisee of French giant retail group CARREFOUR, 2nd retailer across the world.

The Middle East based group is currently operating more than 140 Hypermarkets and Supermarkets in 15 countries, with more than 25 000 employees from 70 nationalities.

They are seeking to recruit a Financial Controller.

Duties and Responsibilities

·         Monitor store financial results and propose corrective measures.

·         Provide the Store and Head Office management with financial and other related information about store functions and performance.

·         Assist the Store management with financial and related analyses to support their day to day operations.

·         Maintain and control internal procedures and policies implementation in order to ensure that all controls are in place in respect of commercial operations of store.

·         Guides financial decisions by establishing, monitoring, and enforcing policies and procedures.

·         Enforce stringent measures in liaison with key parties to Maximize returns and limits risks.

·         Prepares store budgets in liaison with Finance Manager, General Manager and Department Heads by establishing schedules; collecting, analyzing, consolidating financial data and recommending apt plans.

·         Achieves budget objectives in liaison with department Heads and General Manager by scheduling expenditures; analyzing variances; initiating corrective actions.

·         Provides status of store financial condition by collecting, interpreting, and reporting financial data.

·         Prepares special reports by collecting, analyzing, and summarizing information and trends and submitting them to GM/Finance Manager.

·         Comply with government regulations on store financial matters.

·         Completes operational requirements by scheduling and assigning employees; following up on work results.

·         Maintains store financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Qualification and Experience

·         Bachelor of Commerce in Accounting, Finance or related field

·         CPA -K

·         At least 5 years’ experience in a supervisory position

·         Experience in Retail/ Hotel will be an added advantage

How to Apply

CLICK HERE to apply online on or before C.O.B 8th May 2018.

NB: Flexi Personnel does not charge candidates for job placement