Tag Archives: human

Kenya: Human Resource & Administration Manager

Organization: Save the Children
Country: Kenya
Closing date: 30 Apr 2018

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$16 million in 2018.

Role Purpose: This role will support the Awards unit in the planning, securing and managing of both development and humanitarian awards. This role will work collaboratively with Save the Children members and all departments of the Country Office program and support to ensure smooth management of development and humanitarian program awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff, award information management and shares, and coordinates information across departments.

Contract Duration: 1year Location: Nairobi Qualifications and Experience

Essential

  • A first Degree in Human Resource Management in Social Sciences or relevant field.

  • A post-graduate Diploma in Human Resource Management.

  • Must be a practising member of the Institute of HR Management of Kenya.

  • Minimum 7 years' experience as HR generalist, with at least 2 years in a manager role.

  • Strong knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.

  • Experience in directly managing HR teams.

  • Proven ability to influence and negotiate at senior levels and build capacity of managers and management teams.

  • Experience in managing disciplinary a grievance issues, mentoring and coaching HR staff and other managers to handle such cases.

  • Strong customer and quality orientation; solution -focussed and confident in operating in a changing environment.

  • Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.

  • Excellent presentation and facilitation skills.

  • Strong team player, collaborative and capable of building effective relationships across all levels

  • Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and ability to use the internet to obtain data and reference materials.

  • Comply with the requirements of Save the Children's Safeguarding Policy and other Global Policies.

  • A commitment to promoting diversity and equality of opportunity in employment and an empathy with SCI values and objectives.

  • A willingness to travel occasionally to field area offices.

  • Strong results orientation, with the ability to challenge existing mind-sets

  • Problem solving and risk mitigating skills.

  • Fluency in English, both verbal and written.

  • Commitment to Save the Children values.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at .

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy. Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

Only shortlisted candidates will be contacted

How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=bW9uaWNhLjM1NTU2LjM4MzBAc2F2ZXRoZWNoaWxkcmVuYW8uYXBsaXRyYWsuY29t

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Kenya: Human Resources Officer – REF: HRO-04-2018

Organization: CARE
Country: Kenya
Closing date: 16 Apr 2018

CARE International in Kenya is looking for well-organized and highly motivated Kenyan National who is result-oriented to fill the position below:

I: JOB SUMMARY:

Reporting to the Human Resources Coordinator at the Dadaab Sub Office, the HR Officer will participate in recruitment and placement, assist in monitoring performance management, implementation of HR policies and procedures, investigations related to Sexual Exploitation and abuse, awareness and learning sessions to disseminate CARE policies, preparing leave and Personal Activity reports on a monthly basis and submitting them to the HR Manager for action. He/she will strengthen the grievance handling mechanisms by building capacity of staff to understand the procedures they should follow.

II: RESPONSIBILITIES AND TASKS:

R1: Participate in the recruitment, placement and separation process of National Staff in line with the CARE Procedures

1.1 Assist sector heads in preparing Employee Request form, submitting to HRC for review and submitting approved Employment Requests to Nairobi office for HR&D Manager’s signature and appropriate action

1.2 Take lead in shortlist process in liaison with Sector heads and prepare hiring updates and forward to HRC

1.3 Brief interview panelists on requirements and then conduct interviews in line with the laid down procedure.

1.4 Communicate in advance to the receiving sectors/offices about the arrival of new employees and liaise with Administration and assets officer for accommodation and confirm staff booking for travel to Dadaab by the Front Office Assistant.

1.5 Receive all new staff and interns and support them to complete all HR forms and issue them with Identification cards.

1.6 Prepare the orientation program and ensure new staffs have completed the process.

1.7 Advice HR Manager the reporting dates of each new employee for payroll action.

1.8 Monitor probation periods of staff and do reminders to sectors and ensure confirmation forms are submitted on time.

1.9 Receive resignation letters from staff and submit to Nairobi office immediately, and advise staff on the clearing process.

1.10 Prepare a certificate of service for separating staff after clearance.

R2: In liaison with the HR Coordinator, monitor the Performance Management process

2.1 Ensure Staff prepare their Individual Operating Plans (IOPs) and submit to HR office at the beginning of each FY.

2.2 Assist to ensure that the Annual Performance Appraisal is done correctly and that feedback is received on time from all sectors, analyzed and appropriate action taken before the documents are sent to HR Nairobi for final action.

2.3 Advice and support supervisors on performance management process.

R3: Implementation of HR policies and procedures

3.1 Assist with the effective implementation of the internal control and function of the HR Management systems.

3.2 Interpret HR policies and regulations and advice management and staff on their applications, taking into account their particular needs.

3.3 Contribute to the process of reviewing CARE Kenya policies by documenting areas identified for revising, and discussing them with supervisor for way forward.

R4: Conduct investigation into Sexual Exploitation and Abuse

4.1 Educate RAP staff on the Protocols for the Prevention of Sexual Exploitation and Abuse.

4.2 Determine scope, timing and direction of investigation on matters of sexual exploitation and abuse.

4.3 Interview witnesses, complainant/s and subject of complaint/s in the standard investigation format.

4.4 Prepare investigation reports on all sexual exploitation and abuse cases reported and investigated.

4.5 Discuss the findings and recommendations of the investigation with supervisor and determine the direction for managing the matter.

4.6 Prepare draft disciplinary letters where applicable for discussion with supervisor.

4.7 Provide feedback to the concerned people about the progress made in conducting investigations and addressing the matter.

4.8 Analyzing time taken to respond to and settle SEA cases.

4.9 Represent CARE Kenya in the Inter-Agency Prevention of Sexual Exploitation and Abuse Working group at Dadaab.

R5: Preparation of Leave and Personal Activity Reports (PARs)

5.1 Educate staff on utilization of their leaves including study, maternity, sick, compassionate and paternity.

5.2 Coordinating completion of the Personal Activity Reports (PAR) and ensuring their accuracy and correctness as relates to hours worked, holiday, leaves, PN and FC.

5.3 Preparing monthly leave status reports and submitting to HR Manager and circulating to all staff.

5.4 Ensuring staff understand their leave allowance and the month such allowances are paid.

5.5 Handle leave queries from staff and sectors appropriately.

R6: Preparation of Monthly HR Reports

6.1 Prepare incentive payroll list and advising HRC on required changes and innovations.

6.2 Monitoring and analyzing employee retention, turnover and absenteeism rates and preparing reports for discussion by the HR team.

6.3 Updating of the staff movement folder in the shared HR folder with changes taking place on continuing basis.

6.4 Prepare and update monthly staff contact lists ensuring new staff are included and separating staff deleted from the list and Submit to Nairobi office as required.

6.5 Prepare daily staff headcount report using information from staff movement, road convoy, flight manifest and staff headcounts.

R7: Medical cover focal point at RAP

7.1 Liaise with HR focal point in Nairobi to ensure staff and their dependents receive their medical cards.

7.2 Check records submitted by new employees for self and dependents to ensure they are correct as per CARE HR manual provisions for medical cover.

7.3 Check medical claims forms and receipts submitted for reimbursement and forward them to the point person in Nairobi HR Office for appropriate action.

7.4 Receive employee medical claims, verify and forward to Nairobi office for processing.

7.5 Make follow up on the medical claims forwarded to Nairobi and give feedback to employees on the status of their claims.

R8: Employee Records

8.1 Open new personal files for each new staff.

8.2 Ensure that all personnel files have all documents as per the checklist.

8.3 Organize the employee personnel files into sections for easy retrieval of documents.

8.4 Ensure HR cabinets are lockable and are safe to keep HR personal files.

8.5 Ensure proper office records are maintained.

8.6 File all documents in the HR office in the relevant files.

8.7 Organize the filing system by ensuring that all files are labeled, and old files are archived.

R9: Coordinate Recruitment & Selection processes of Refugee Community Workers

9.1 Receive RCW’s vacancy announcements from sectors, verify them and sign.

9.2 Peruse the selection interview minutes of RCW’s and ensure their accuracy.

9.3 Verify the RCW Agreements and confirm that all data required (i.e. name, sector, job title, camp, wage rate, gender, age, individual/alien card no, agreement start and end date) are clearly indicated.

9.4 Complete the RCW recruitment tracking template in the shared HR folder.

9.5 Prepare RCW’s payroll list on monthly basis and share the information with finance on time for preparation of payrolls.

III: AUTHORITY:

Spending Authority: N/A

Supervision: Three (3) RCW Human Resources Assistant

Decision Making:

· Decision on all aspects of RCW staff management in consultation with HR Coordinator

· Decision relating to the effective running of HR services including frequency of conducting education sessions for staff,

· Formation of investigative committee on PSEA cases

· Decision on leave management

IV: CONTACTS/ KEY RELATIONSHIPS:

External: UNHCR, Community Leaders

Internal: Administration, MSU, WASH, Education, Finance, Procurement, Logistics & Shelter.

VI: WORKING CONDITIONS:

The position is based at Dadaab Main Office (DMO) with frequent movements to Ifo and Dagahaley camps as well as any other extension camps and program sites. This is a non-family working station. Hot weather is prevalent throughout the year with limited basic amenities. Road movement between work station and Garissa as well as inter-camp movement must be under police escort (scheduled convoys), with strict adherence to safety and security instructions all the time. It is a six days work station with a compensatory time off according to CTO policy. The incumbent will travel to Nairobi office and perform official responsibilities as will be required.

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VII: QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Education: Bachelor’s Degree in Human Resources Management

Diploma/Higher Diploma from IHRM will be an added advantage

IHRM membership is a must

Experience: 3 years demonstrated relevant experience in a busy environment performing HR responsibilities

Competencies:

· Thorough knowledge of the Kenyan labour legislations and sexual and offences act

· Excellent investigation skills

· Excellent interpersonal and report writing skills.

· Computer proficiency in Microsoft Suite. Good Planning and organizing skills, stress tolerance, contributing to team success, proactive problem solving, communicating with impact, initiating action, coaching.

How to apply:

To submit your application, please visit our careers page at http://www.care.or.ke/index.php/aboutcare/current-carrers

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process.

Qualified Female candidates are highly encouraged to apply.CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staff are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment.

Kenya: Grant Coordinator

Organization: Finn Church Aid
Country: Kenya
Closing date: 20 Apr 2018

Oversee the development and marketing of Eastern African proposals by ensuring that project documents are secure, timely and comply with FCA and donor standards.

Works closely with country director, program coordinators, thematic specialists, GG and finance teams to develop timely, high-quality, and competitive projects proposals and presents proposals to donors.

Works with Eastern African teams to create clear, succinct narrative and financial documents that suggest a course of action or idea to donors.

Determines proposal concept by identifying and clarifying opportunities and needs; studying requests for proposal (RFPs); attending strategic meetings.

Meets proposal deadline by establishing priorities and target dates for information gathering, writing, reviewing, and approval.

Competence and Personal Requirements:

Master’s Degree or equivalent.

Understanding of human rights-based approach and other development and humanitarian work related national and international policies, strategies, UN conventions and international laws.

Over 5 years of working experience in development cooperation and humanitarian assistance programs within an international environment.

Demonstrated experience in programmatic development leading to funded programmes and growing portfolios.

Strong conceptual and analytical skills and demonstrated organizational, management and fundraising skills.

Knowledge and experience of cooperation with governmental and non-governmental agencies in the field of development cooperation and humanitarian assistance.

Conversant in project cycle management, project planning, fundraising and knowledge management.

Knowledge of Eastern Africa context.

Knowledge of FCA’s strategic themes (Quality Education, Livelihoods, Peace).

Ability to work independently under pressure in an organized and responsive manner.

Ability to identify donor intelligence for appropriate timely action.

How to apply:

Interested candidates should submit their motivation letter and CV to**recruitment.esaro@kua.fi** by COB 20th April, 2018. This is a fixed term position to 31st December, 2019

Kenya: OPERATIONS COORDINATOR – Nairobi (Kenyan Nationals Only).

Organization: Center for Victims of Torture
Country: Kenya
Closing date: 24 Apr 2018

Organization:

The Center for Victims of Torture works toward a future in which torture ceases to exist and its victims have hope for a new life. We are an international nonprofit dedicated to healing survivors of torture. We provide direct care for those who have been tortured, train partners around the world who can prevent and treat torture, and advocate for human rights and an end to torture. We are headquartered in Minnesota with offices in Africa and the Middle East. In Kenya we have offices and clinics in Nairobi, Dadaab and Kakuma.

Job Summary

The OC (Operations Coordinator) is responsible for supporting, coordinating and supervising timely and high -quality program implementation, with specific focus in ensuring effective functionality of all the support functions of the program.

The OC (Operations Coordinator) provides leadership, direction and management for the CVT operations in Nairobi and assists the Field Coordinators (Dadaab and Kakuma) in the day-to-day coordination and management ensuring adherence to agreed work plans, reporting schedules as well as full compliance to CVT policies in the areas of Finance, HR ,logistics and security.

Under the direction and support of the Country Director (CD), The Operations Coordinator (OC) will be responsible for:

Country Level.

Senior Leadership

· The OC deputizes CD when absent.

· The OC is responsible, under the direction of the CD, for maintaining country-wide policies (HR, finances, Logistics and security) in coordination with the Dadaab and Kakuma Field Coordinators and the Country Office Support Team to ensure CVT policies are relevant and adapted to the context.

· The OC works closely with the Country Director and Field Coordinators in Dadaab and Kakuma to ensure that strong partnership working is developed and maintained between Support and Clinical staff.

· The OC supports and advises the Country Director when taking key decisions – Country level.

Nairobi Project Level

Coordination and Representation

· The OC ensures coordination, management and implementation of CVT’s Mental Health and Physiotherapy programs in the Nairobi Project in adherence to all CVT and donors policies.

· The OC provides general support, guidance and serves as the focal point during project and strategic planning, grant proposal writing and reporting.

· The OC represents the organization at the regional/county level including meetings with donors, humanitarian actors, local authorities, community leaders, donors, protocol meetings, security meetings as well as sectorial meetings. This might include any other meeting or event deemed necessary by the CD.

Project Management

· The OC oversees project implementation and day-to-day operations in Nairobi project, including management of clinical and support staff and security of CVT staff and premises in Nairobi.

· The OC directly supervises heads of department in the Nairobi project, including co-supervision of lead clinical staff along with headquarters-based Clinical Advisors.

· The OC ensures that deadlines for monthly and quarterly Project Reports are met, including the direct supervision of the Senior M&E Officer.

· The OC ensures compliance with CVT procedures/polices and donor regulations applicable to the project with regards to clinical program, security, Human Resource, Logistics, Finance and Administration.

Budget and Financial Management

· The OC is responsible for overseeing the management of Nairobi project Finances including the direct supervision of the Finance Controller and ensuring adherence to the CVT finance Policy and budget.

· The OC oversees the preparation of the Nairobi financial reports on monthly basis and deadlines are met.

· The OC provides direction in budgetary planning processes and prioritize activities for the finance department in Nairobi.

Logistics Management

· The OC oversees the logistics in the Nairobi project and directly supervises the Logistics Officer.

· The OC ensures the proper setup, maintenance and running of all CVT premises in Nairobi (office and clinics)

· The OC ensures a proper functioning of the procurement and delivery of program supplies.

· The OC ensures the organization, planning and maintenance of the vehicles fleet and all equipment in Nairobi, including the overseeing of the inventory, registration, insurance and use of CVT assets in Nairobi.

Management of Personnel and Human Resource Functions

· The OC oversees the management of the human resources in the Nairobi Office in accordance to the CVT policies and Kenya Labor Laws and directly supervises the HR/Admin Officer.

· The OC provides leadership support to staff and promotes the best human resource practices.

· The OC ensures project staffs observe organization policies, guidelines and work procedures and apply key principles of transparency, accountability and good stewardship.

· The OC oversees an effective and appropriate staff recruitment, induction and appraisal and development practices at all levels to ensure an optimum utilization and development of the team in Nairobi.

· The OC oversees staff development plans through training, coaching and mentoring.

· The OC establishes and maintains regular communication with all Nairobi staffs and discuss operational and management issues.

Security Management

· The OC is a member of the CVT Kenya Security Management Team.

· The OC manages and ensures the security and safety of the staff, premises, materials and assets in the Nairobi Project.

· The OC monitors the political, economic, environmental and social context in the area of operations.

· The OC consults with the CD on decisions regarding security issues, attending all security related meetings.

Education:

· Relevant degree in Business Management or Related area, or Diploma with relevant Previous Professional experience in managing similar responsibilities.

Experiences:

· At least 10 years of professional experience in humanitarian contexts

· At least 10 years of experience in senior management in the NGO sector.

· Experience working in a multicultural environment and engaging with traumatized and/or vulnerable populations.

· Experience establishing security and safety protocols and managing staff in insecure environments

· Previous experience in the region preferred

· Previous experience with CVT preferred

Competencies:

· Excellent oral and written English and Ki-Swahili languages skills, including the ability to quickly synthesize complex technical and programmatic issues into concise communications.

· Good understanding of proposal development and donors’ guidelines

· Strong computer skills (use of MS Word, Excel, Outlook and other relevant software).

Personal qualities:

· Strong leadership and organizational skills & Strong supervisory skills.

· Excellent skills in managing people and programs

· Strong ethics and integrity, as well as an understanding of and compassion for the needs of refugees and survivors of trauma

· Autonomous and able to adjust to shifting priorities

· Extremely rigorous and precise, attention to details

· Strong sense of diplomacy

· Able to work collaboratively in a team

· Strong interpersonal and intercultural skills

· Practical and problem solver

· Ability to summarize, share and consolidate information

DISCLAIMER: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to apply:

Interested candidates should submit CV and a cover letter indicating three professional referees and their contacts (both email and telephone) to cvthrkenya@gmail.com” The subject line of your application should be ‘Operations Coordinator- Nairobi’

Kenya: HR System Associate

Organization: International Rescue Committee
Country: Kenya
Closing date: 03 May 2018

Requisition ID: req1537

Job Title: HR System Associate

Sector: Information Technology

Employment Category: Fixed Term

Employment Type: Full-Time

Location: Kenya-Nairobi

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Overview/Summary:

The primary focus of this position is:

  • Support and maintenance of the Human Resource Management System (Workday) in addition to other systems supported by the HRIS team.
  • Handle the Human Resources Information System (Workday) Tier 1 tickets such as creating reports, system account activation, updating basic configuration data, data clean-up efforts of the HR Systems team. This role will require the need to quickly acquire a working knowledge of HR concepts to support HR transactions within Workday.
  • Support the other HR System Analysts in Kenya and New York with testing, analysis, and another task to support HRIS initiatives.

This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail. Strong proficiency in at least one HRIS system and MS Office, especially Excel, is advantageous.

The position will work under the direction and supervision of the HR Systems team Lead based in Nairobi.

Major Responsibilities

  • Activation of users account in the various HR systems
  • Update basic configuration data, job titles, locations, cost center, etc
  • Create or run canned reports
  • Working with the HR Systems Lead regarding data entry and cleanup plan for Country HR leads to use
  • Accurately perform system support tasks in Workday or other HR systems as directed by the immediate supervisor or HR System Analyst. Such testing is existing or new functionality, data analysis or research.
  • Flexibility in daily schedule and ability to understand and react quickly to changing priorities

Key Working Relationships:

Position Reports to HR System Lead

The position directly supervises: n/a

Indirect Reporting: Dir, HR Systems

Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal: Human Resource, Payroll, Finance, & IT

External: Workday & 3rd party vendors

Job Requirements:

Education: Bachelors Degree

Work Experience: Human Resources background with some experience with HR systems

Demonstrated Skills and Competencies:

  • Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access); Excel ability to create macros, pivot tables, vlookups, analytical capabilities and workbooks required
  • Strong organizational skills are required, with a focus on accuracy and attention to detail
  • Self-motivated with the ability to work both independently and in a team environment
  • Excellent analytical, problem-solving and troubleshooting abilities as well as strong data analysis acumen are considered a plus
  • Demonstrated ability to work professionally and discreetly with confidential information
  • Experience of working in a globally distributed environment a plus
  • Experience in working with a helpdesk ticketing system a plus

Language Skills: French considered a plus

Certificates or Licenses: n/a

Working Environment: Standard office work environment

How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=dmljdG9yLmtvY292aWMuNjYzOTUuMzgzMEBpcmNjZC5hcGxpdHJhay5jb20

Kenya: Head of Human Resources (HR)

Organization: CARE
Country: Kenya
Closing date: 05 Apr 2018

Organization: Care International-Somalia/Somaliland

Job Title: Head of Human Resources (HR)

Department/Project: Program Support

Supervisor: Program Support Director

GRADE: 4C

Objective

Reporting to the Programs Support Director and a member of the Senior Management Team, the overall purpose of the position is to contribute to the attainment of the overall Country Office’s strategic business plans and objectives through effective leadership and management of the HR function in the Country Office.

The position holder will provide practical, consistent, and proactive support, direction and advice to the SMT, People Managers and all staff on HR policies, systems procedures and best practices. This position deputizes the Program Support Director in his absence. The Head of HR will work closely with program teams to ensure that CARE’s HR practices are aligned to CARE’s mission and core values, complaint to prevailing legislations and donor requirements to facilitate achievement of the objectives and targets of the organization.

Key Responsibilities:

HR strategy and Policy Management:

  • Linking HR key objectives and priorities to country strategic objectives; coordinating HR practices and priorities across the country program in order to provide and reinforce the recruitment and ongoing development of a competent and efficient workforce.
  • Develop/ Update HR policies, programs and systems to support the achievement of the country office’s goals.
  • Oversee standardized HR processes throughout the region, assist in the development of localized procedures as required
  • To develop best practices in Human resource management and to ensure implementation in a fair, consistent and transparent manner.
  • Ensure CO HR policies and practices are in line with CARE USA and ECSAR”s policies.
  • Champion Gender Equity and Diversity initiative and staff wellness programs in the country office

HR support to Senior management:

  • Advising senior management on potential HR risks regarding legal and staff management issues.
  • Participating in discussions about structure and organizational development and change and supporting recruitment of senior positions
  • Using HR matrices keep management updated on HR Issues in the country office
  • Ensure talent development and management is instituted and ensure viable succession plans and career plans are in place.
  • Advise the SMT on staff training needs and support the implementation of both formal and non- formal staff training programs

Workforce Planning

  • Contribute to resource mobilization processes, participate in project start up and close out meetings.
  • Lead the country office leadership in understanding the upcoming HR needs and surpluses due to project close outs and rationally reconciling the redundancies with the new hiring.

HR Work planning and monitoring and reporting

  • Provide direction in the annual HR planning process and prioritize activities for the HR department including staffing and organization.
  • Reinforcing HR reporting and planning; developing HR key performance indicators in order to develop an informed and accountable HR management.
  • Develop efficient & effective human resource management systems that support the design and implementation of quality programming without compromising compliance.
  • Oversee the implementation of a performance management system, proposing to the SMT guidelines for an annual salary increase for management’s consideration.
  • Developing the capacity of supervisory staff in managing the performance management system
  • Ensuring an attractive and competitive compensation and benefits package is maintained; developing specific program to attract and retain high performing staff.
  • Ensure that all contracts i.e. employment, insurance and consultancy, adequately protect CO interests.
  • Develop the HR Budget and ensure that the same is adequately provided for in annual.
  • Overseeing all recruitment and salary and benefits administration issues to ensure that relevant policies are being adhered to.
  • Counsel employees on their terms and conditions of service, problems and grievances. Take lead in arbitrating on disciplinary issues and performance management issues.
  • Provides input into regional or global HR projects as requested and is an effective team member of the Regional HR network.
  • Provide excellent and timely support to the Regional Office on all aspects of HR as per the Memorandum of Understanding.

Compliance and HR Risks management:

  • Reviewing and ensuring compliance to HR policies and procedures; coordinating the development of policies, handbooks and supporting their implementation and dissemination;
  • With the assistance of the HR officer, facilitate dialogue with the immigration department and NGO Coordination Board for acquisition of relevant permits and visas to facilitate staff official travel.
  • Manage staff issues (e.g. disciplinary, grievance) in line with the HR policy and in line with the local labour laws (Kenya and Somalia to minimize all associated risks.
  • Track Audit reports, lead the HR team in developing action points and follow up the implementation of the audit actions points.

Staff Management:

  • Provide direction and supervision of the HR staff in Nairobi office and matrix manage field HR staff, including preparations of job descriptions, monitoring and providing feedback on performance and providing coaching for performance results.
  • Building HR management capacities to ensure qualified and trained Human Resources staff across the country office.
  • Champion quality, productivity, and continuous improvement within the HR team
  • Leads and develops CARE Somalia’s Human Resources efforts by ensuring staff understand and apply HR best practices and CARE policy, and engaging staff to foster and implement a creative and productive workplace that actively promotes learning and staff development.

Dimensions:

  • The Head of HR is a key member of the CO Senior Management Team, providing high level recommendations on best practices, HR policies, initiatives and HR strategies.
  • Managing an HR in the CO (directly to the Nairobi team and matrix management to the field HR staff) to ensure quality services to all staff in the CO (International, Regional & National)
  • Effectively identifies monitors and manages HR risks and opportunities

Authority:

  • Sign correspondences regarding human resources and management matters
  • Review and approve Payrolls
  • Approve employees’ salary advance
  • Supervision: Assistant HR Manager and Senior HR Officers

Contacts/Key Relationships:

  • All CARE Staff
  • Government authorities
  • NGO Coordination Board
  • CARE ECSA Regional Office
  • CARE Atlanta

Working Conditions:

  • Based in Nairobi with willingness to spend significant time in Somalia ( 50% travel)

Required Qualifications:

  • Degree in Human Resources Management/ Organizational Behavior/ or related field and a Higher Diploma in Human Resource Management.
  • Three to four years proven experience in a HR senior position, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc.)
  • Substantial knowledge of Human Resource administrative procedures and systems either through experience gained from human resources working experiences or from a similar NGO
  • Substantial knowledge of Kenya and Somalia employment law
  • Ability to influence and persuade decisions at senior management level

Knowledge, Skills and Competencies:

  • Knowledge and understanding of HR issues related to GED (Gender, Equality and Diversity)
  • Ability to demonstrate knowledge and understanding of HR policies and procedures, and HR best practices
  • Capability to relate and work effectively across culture, more specifically the appreciation of the Somali culture.
  • Strong commitment to CARE’s values with reasonable judgement to take independent decisions as well as understanding when to escalate.
  • A strong leader with ability to motivate and inspire team to achieve superior standard in all aspects of human resource management.
  • Ability to positions HR strategically within Country Office.
  • Excellent interpersonal skills with the ability to build strong relationships and networks quickly at every level within the Country Office, Outside, Regional and Global Level.

How to apply:

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to recruit@som.care.org by April 5, 2018. Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.

Kenya: Director of Finance and Administration

Organization: Amref Health Africa
Country: Kenya
Closing date: 21 Mar 2018

Financial management

 Ensure that the project’s financial management systems are accurate, current and give complete disclosure of financial transactions, and are aligned with Amref Health Africa policies and procedures;

 Implement sound internal control systems to safeguard assets, financial records and documents, and monitor proper management of cash flow;

 Work with the Amref Health Africa Finance Unit to prepare accurate financial forecasts and secure adequate and timely financing for activities and procurements;

 Review monthly financial statements and bank reconciliation statements and facilitates and follows-up change of bank signatories and bank procedures;

Administration and Human Resource Management

 Ensures all internal and external recruitments are done according to the Amref Health Africa policies and procedures;

 Ensure that the project administrative and logistical functions are handled efficiently and effectively

Compliance

 Liaise and consults with Amref Health Africa Finance Unit on the status of key financial and administrative systems to ensure that Amref policies and procedures, and donor agency rules and regulations are adhered to;

 Prepare responses to audit findings and follow-up on the implementation of audit recommendations.

Reporting

 Provide financial performance feedback to the Executive Director;

 Oversee the preparation of high quality monthly, quarterly, biannual and annual financial reports;

How to apply:

To apply, please send your resume and cover letter before March 21st, 2018 to recruitment@amref.org with the subject line: REF: Amref/SPARC/2018/03-03.

Note that the job contracts are contingent on us winning the SPARC award.

Kenya: Deputy Finance and Human resources Co-ordinator

Organization: Médecins Sans Frontières
Country: Kenya
Closing date: 03 Apr 2018

Main responsibilities:

Legal management

• Ensures all the, fiscal, social, labour laws are followed and respected in all the administrative issues of the mission;

• Supports the COFIRH and follows the court cases and legal procedures with the lawyer

• When needed, participates in the negotiations for the signature of agreements, MoU, contracts and ensures the legal requirements and the MSF procedures are respected;

• Is involved with the COFIRH on authorities relationships for admin related contacts (Ministries, local authorities for fiscal, legal, labour related issues) and ensures a good communication flow with the FIN/HR coordinator about these contacts;

Field support

He or she Is the support for the fields for all the national staff management related questions:

• Controls the recruitment procedures, vacancies, interviews, contracts’ renewals, amendments, ends of contracts, insurances, end of services contracts …;

• Advice the field admin in ensuring consistency and objectivity for disciplinary measures and dismissal;

• Supervises the administrative management : local tax, vacancy notices and recruitment procedures, working hours, general management of the national human resources and daily workers;

• Follows-up the update of the organization charts, job profiles, local rules with the fields admin;

• Facilitates the communication flow between the fields and the capital for all the legal and administrative procedures, helps to write documents on this subject when needed;

Administrative management

• Ensures, in a proper filing system of the documents; that all agreements (MOU’s), contracts, employees’ files… are properly updated and kept in a safety place.

• Follows the evaluation plan for the national staff and makes the evaluations for the staff depending on the administration;

• Supervises the training plan and proposes/looks for trainings for the identified staff;

• Updates the job profiles for administration staff and helps the other department when needed;

• Keeps regular contact with other NGO’s and others OC’s about the admin procedures implemented by them.

• Compiles sitrep for HR Admin Department

• Supervises the monthly accounting closing

• Together with HR/FIN Co helps to built budget and budged revision and to ensure an accurate budget follow-up

How to apply:

REQUIREMENTS

Education

Minimum Bachelor degree

Diploma in Human Resources Management, Business administration / Finance

Experience

At least 2 years MSF experiences or other international NGO within the HR or/and Finance functions

Languages

English essential; Kiswahili desirable.

Knowledge

Essential computer litteracy : word, excel, internet.

Good working knowledge on Homere and Saga desirable.

Good working knowledge of HR management and finance procedures

Competences

Ability to organize and prioritize workload independently, using initiative when appropriate

Good analytical skills

Ability to work as part of a multicultural and multidisciplinary team

Commitment

Flexibility

Results oriented and proactive

Teamwork and strong skills in communication

Adhere with MSF values

These responsabilities may be amended in line with the activities or evolution of the Mission.

CVs and cover letters can be sent to msff-kenya-recruitment@paris.msf.org indicating in the subject ‘Mission DEPUTY COFIRH’. We will not consider applications that will not follow the above instructions.

Closing date is 3 April 2018.

We will not reply to questions about the position.

All necessary information can be found in this vacancy announcement.

We will only contact shortlisted candidates.

Applications must be received by the deadline. Only short-listed candidates will be contacted.

MSF is an equal Employer and does not charge any application/ recruitment fee.

Kenya: Research Fellow – ACTS

Organization: African Centre for Technology Studies
Country: Kenya
Closing date: 30 Mar 2018

ACTS is currently recruiting for the position of Research Fellow under the Climate Resilient Economy (CRE) Programme. The African Centre for Technology Studies (ACTS) is a pioneering development research think tank on harnessing applications of science, technology and innovation policies for sustainable development in Africa.

The candidate will be joining a team and global network of excellent / award winning researchers in the area of science, technology and innovation policies. ACTS was in 2016 rated among the top three global think tanks in Climate Change, and number one in Africa.

Overall role

To provide technical support and project management services to the Knowledge systems project

Specific Responsibilities

Under the supervision on the Climate Change Program Head, the Fellow will support the implementation of two projects

Support the implementation of the understanding knowledge system project in Kenya, Rwanda and Tanzania

  • Undertake literature review and develop background paper(s) on the policy context of knowledge system in Kenya, Rwanda and Tanzania
  • Support the design of fieldwork processes and tools for studying knowledge systems in Kenya, Rwanda and Tanzania
  • Support the Coordination engagements with the country contacts points under the knowledge system project and ensure timely delivery of expected country outputs
  • Produce and synthesise field reports from Kenya Rwanda and Tanzania and produce blogs and news pieces from the empirical date.
  • Design and write high quality technical report and papers – drawing from empirical data, policy information and stakeholder engagement activities.
  • Support the design of the consultative and dissemination workshops and roundtables with policy makers and other stakeholders to disseminate project outputs and outcomes
  • Provide updated information for the project website

Support the implementation of the Climate Relevant Innovation System Builders Project.

  • Assess on-going status of GCF proposal development in East Africa – including Kenya, Uganda and Tanzania
  • Support the process of nominating technocrats from governments across East Africa who are working on GCF activities to receive GCF proposal development fellowships
  • Support the training and capacity building of fellows towards the development of GCF proposals.
  • Design and write high quality policy brief from highlighting lessons learnt from the fellowships and options for carrying such lessons forward.
  • Undertake other tasks as may be assigned by the supervisor

Minimum Qualifications

  • MSc in Innovation Studies, knowledge management’ Agricultural systems, Development studies relevant social science. PhD in related field will be an added advantage
  • 3-5 years experience in relevant research.
  • Experience in project management will be an added advantage
  • Fluency in English. Knowledge of additional UN language(s) preferably French is an added advantage

Key competences

Should demonstrate:

  • Proven ability to Multi-task across research and corporate function
  • Stakeholder engagement skills
  • Ability to work under pressure with minimum supervision

How to apply:

Send us your application including a motivation letter, an updated CV and three references to the Human Resource Manager, ACTS at info@acts-net.org

Please indicate the title of the position "Research Fellow" on the subject of your application email

Application deadline: 30th March 2018.

Only shortlisted candidates will be contacted.

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Kenya: TOR to Develop Strategic Communications and Outreach Framework For Peace Messaging /Campaigns (ACT-SCO-10-2018)

Organization: Act Change Transform
Country: Kenya
Closing date: 15 Mar 2018

1.0 Background

Act! is a not-for profit non-governmental organization that was established in Kenya in September 2001 and registered under the provisions of Non-Governmental Organizations Coordination Act of 1990. With an organizational vision of empowered communities living productive lives in dignity, Act! focuses on building the capacity of individuals and communities, thus empowering them to get involved in the decisions and management of their own development.

Act! approaches its development work through three broad programmatic areas namely; Peace Building and Conflict Transformation, Democracy and Human Rights, Environment and Natural Resources Management.

Act! through its Democracy and Human Rights (DHR) program has since 2017 been implementing the Electoral Conflict and Violence Mitigation Program (ECVMP**)**. The project purposed to enhance the capacity of national and sub national bodies to effectively mediate conflicts; and to enhance the capacity of electoral security forces to ensure credible and safe elections.

In pursuit of the project objectives, Act! undertook a series of interrelated activities across 10 Counties namely; Garissa, Lamu, Tana River, Kwale, Kilifi, Mombasa, Nairobi, Marsabit, Meru and Isiolo. Among the key activities carried out were conflict mapping to identify electoral conflict drivers, conflict early warning early response, electoral conflict mediation, county stakeholder forums on peaceful elections and peace campaigns geared towards disseminating peace messages.

In 2018, Act! has expanded its project interventions to other three Counties namely; Bungoma, Siaya and Migori.

In its efforts to promote non-violent participation and non- discriminatory messaging, Act! intends to engage the services of a consultant/ firm to conduct innovative mapping of key audiences and develop a strategic communication and outreach framework to guide its peace messaging campaigns in the select Counties. The strategic communication and outreach framework will also work to complement other related conflict mitigation and peace building initiatives that Act! is implementing in the country.

2.0 Objectives of the Communications and Outreach Framework

The main purpose of the of the Communications and Outreach Framework is to implement strategic communications that lead to better integrated approaches for conflict mitigation, outreach and communications programming. The framework will offer perspectives and insights on communications and approaches for preventing and reducing conflicts, to engage, motivate and educate people, change their behaviors and attitudes, and increase their peaceful participation in electoral/political processes.

The Strategic Communications and Outreach Framework should include among others:

  • Communication analysis;The Strategic Communications and Outreach Framework should be evidence-based, focused and considered. Act! will provide the selected consultant/firm with programmatic reports and previously designed strategies and communications products. The communication analysis should include a scrutiny of the participant groups, behaviors that may hinder or enable their desired behaviors and an analysis of communication channels.
  • Social and behavioral outcomes for the target audience and communication objectives; These should be linked to the achievement of Act!’s larger program and advocacy goals and will be developed in consultation with Act! The consultant/ firm should establish a comprehensive list of recommended behaviors to be promoted for information/awareness raising/knowledge and will select the few key behaviors for achieving change during the project cost extension period and beyond.
  • An audience analysis; that identifies key participant groups in the communication process as well as networks of influencers of community mobilizers who can be called upon during peace outreach initiatives or support behavior and social change among the key participant groups should be articulated as well as the anticipated audience experience.
  • Communication messages and activities;The consultant/firm will recommend how to focus the communication messages more strategically to respond to underlying causes or the difficult nature of the behavior itself. The stages of behavior change should be outlined with the accompanying role of communication. Behavioral and communication objectives should be clearly articulated as well as suggested accompanying communication activities.

3.0 Proposed Approach

The approach will involve among others literature review, field visits/research and an induction workshop on the developed Communications and Outreach Framework to key Act! program staff

The detailed approach will be as follows:

3.1 Situational or environmental analysis; The consultant is expected to undertake a situational or environmental analysis which includes among others social listening of demographic data, study findings and other contextual information in order to identify and understand specific issues to be addressed. In addition, examine the current environment as well as the social and political context as it exists in Kenya to guide the vision of the communications and outreach framework/ plan.

3.2 Induction workshop: The consultant will submit a Communications and Outreach Framework/Plan and make a presentation to the program staff highlight key areas of messaging, audiences, media and strategies to use to achieve the objectives of the program as far as promoting peaceful co-existence of communities in target Counties**.**

4.0 Reporting and Supervision

The consultant will work under the overall supervision of the Communications Specialist and with support from the Democracy and Human Rights Program Manager, Monitoring and Evaluation Manager and program staff.

5.0 Expected Outputs and Deliverables

The deliverables will be assessed against the provisions of this scope of work set for the assignment. In summary, the following are the key deliverables:

  • Inception statement detailing the how of carrying out the assignment, work plan and budget.
  • Communication and Outreach Framework outlining key strategies, roll out plan and monitoring and evaluation of measuring the effectiveness of the framework in achieving the program objectives.
  • Induction workshop with key project staff on how to apply the proposed communication and outreach framework.

6.0 Expertise Required and Qualifications

To be eligible to apply for this role, the consultant/s should have:

  • Masters degree in Strategic Communications, Development Communications or other relevant fields. Other team members where applicable should also hold relevant qualifications in any of these areas.
  • Experience in developing effective strategic communications strategies and campaign messaging including developing roll out plans.
  • Demonstrated experience in Communication for Development principles and approaches
  • Knowledge of mass media production, communication and dissemination including creating awareness via written, oral, visual messaging strategies.
  • Demonstrate experience in undertaking similar assignments by use of samples of completed work.
  • Have good knowledge of multicultural aspects in Kenya, cultural nuances, gender and crosscutting issues.
  • Clear articulation of capacity and skills, and innovative approaches to carry out the assignment; as well as ·a clear work plan and articulation of expected methodologies and outputs within the tight timeframe.

7.0 Duration and Timing of services

The assignment is expected to take 15 working days from the date of signing the contract.

How to apply:

8.0 Selection Procedure

Interested and qualified consultant(s) should submit a write up interpreting this Terms of Reference elaborating the methodology /approach; specify similar previous experience in developing social and behaviour change strategies and outline how the consultant will inform themselves so that they can deliver the communication and outreach framework. The same should be accompanied with your CVs (3 pages Maximum) containing a comprehensive profile, daily consultancy fees (in Kenya Shillings per day) and referees. The applications should be submitted electronically to hr.admin@act.or.ke with the e-mail subject line clearly marked; Strategic Communications and Outreach Framework -**ACT-SCO-10-2018**.

The deadline for submission of applications is Thursday,15th March, 2018 at 5:00pm East African Time.

Act! is an equal opportunity employer with zero tolerance to corruption.

Note: All materials to be developed under this assignment are property of Act! and may not be cited or reproduced under any circumstances without prior consent of Act! **