Tag Archives: management

Kenya: Finance & Grants Officer

Organization: Life and Peace Institute
Country: Kenya
Closing date: 06 Aug 2018

Position: Finance & Grants Officer.

Closing date: August 6th, 2018 – 2300 EAT.

Contract duration: 1+ years renewable, with probation.

Location: Nairobi, with possible travel in Kenya, Somalia and Sudan.

The Life & Peace Institute (LPI) is an international centre that supports and promotes non-violent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace. LPI’s office in Nairobi is looking for a Finance & Grants Officer.

Purpose of the job: You are responsible for all the finance, human resources (HR) and grant management of LPI operations in Kenya, Somali and Sudan, as well as for essential supervisory tasks within the Finance Unit staff.

Key tasks and responsibilities:

Financial Management

  • Post and review all expenditures and every transaction in the Infor SunSystem software V6.3, according to programme and projects budgets, and ensure that reports produced from the accounting system reflect the true position of LPI financial performance
  • Process payments and ensure that each payment/transaction complies with LPI internal financial procedures, programmes and project budgets. This includes checking and ensuring the stamping and filing of all vouchers and documents is done
  • Design programme/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on burn rate
  • Manage staff advances issuance, liquidation and ageing in line with the LPI’s policies and procedures
  • Ensuring that all information required for audit is availed including financial reports
  • Ensure Cash/Fund flow management in liaison with relevant staff
  • Review procurement documents prior to Procurement Committee meetings in liaison with the Logistics & Administration Officer
  • Maintain contact with LPI bankers and monitor all bank transactions to ensure that adequate balances are maintained. This includes ensuring competitive Forex rates
  • Analyze risk areas in internal controls and recommend mitigating measures
  • Responsible for accounts payables and receivables for the organization

Grants & Partner Management

  • Monitor financial performance for all grants and produce reports according to donor reporting requirements
  • Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
  • Support developing/drafting contracts for partners that are compliant to LPI donor regulations
  • Ensuring that partner organizations comply with signed contracts
  • Regularly review of partner organization’s reports and provide them with documented feedback
  • Train and advise on improvements in partner internal controls and related aspects
  • Ensure partner management procedures comply to LPI Grant Management Guidelines

Human Resource Management

  • Prepare the payroll for local staff, ensuring payment of statutory deductions and file tax returns with relevant authorities
  • Keep an up-to-date database of LPI’s staff and consultants
  • Provide support to the recruitment process and ensure that new staff recruitment is done in compliance to LPI policy and Kenyan labour laws
  • Update and keep secure each staff file and ensure that confidentiality levels are maintained
  • Ensure staff training and development plans are designed, budgeted for and implemented
  • Develop a robust new staff orientation procedure and ensure that it is implemented
  • Advise on staff renumeration, benefits and other entitlements
  • Responsible for staff wellbeing such as medical insurance, WIBA, maintenance of the leave schedule and time sheets management
  • Liaise with other relevant staff on management of staff complaints, staff disciplinary proceedings and other HR related practices
  • Advise and support on staff separation procedures in compliance with Kenyan labour laws and LPI policies
  • Ensure the staff appraisal tool is regularly updated, scheduled staff appraisals are completed, filed and outcomes actualized

Execute other tasks and responsibilities assigned by the Finance & Administration Manager

The position has supervisory responsibilities. It also requires close working relationship with the Kenya, Somalia and Sudan Programme teams.

The following qualifications are required for the post holder:

● Certified Public Accountant in Kenya and a registered member with ICPAK in good standing

● A holder of university degree in Business Administration, Commerce or any other equivalent qualification

● At least four years of experience in similar functions in an international non-governmental organization

● Advanced book-keeping skills, including the ability to analyze financial information and prepare complete financial statements.

● Experience in enforcing internal financial procedures

● Human Resource experience is required

● Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements

● Command of Management Information Systems, in particular info SunSystems V6.3 and exposure to one or more computerized accounting packages

● The candidate must be accurate, thorough, and able to consistently meet deadlines.

● Proficiency in English language, both written and spoken

● Possess a certificate of good conduct from the Kenya Police

How to apply:

Please send a complete application including a detailed CV and a cover letter, with reference ‘Finance Officer’ no later than 6 August 2018, 23:00 East Africa Time, to nairobi@life-peace.org Only shortlisted candidates will be notified. The successful candidate is expected to start work as soon as possible.

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Kenya: Knowledge Management, Research and Learning Coordinator – REF: KMRLC-07-2018

Organization: CARE
Country: Kenya
Closing date: 01 Aug 2018

CARE International in Kenya is looking for well-organized and highly motivated Kenyan National who is result-oriented to fill the position above

JOB SUMMARY & PURPOSE:

The CARE Kenya’s Adolescent Empowerment Program aims at effectively empowering marginalized adolescent girls expand life choices through access to quality learning; equip them with knowledge and skills to be engaged citizens in the 21st Century. The program will use a multi sectoral approach to lifelong learning to capitalize on opportunities to learn about the intersection of quality education, life and leadership skills development, adolescent sexual and reproductive health (ARSH), economic empowerment and utilization of Information, Communication and Technological (ICT) to support and enhance learning. The purpose of the Knowledge Management, Research and Learning Coordinator position is Coordinate MERL to ensure the Program achieves its goals and corresponding objectives and targets. In addition, the KMRLC will be providing data management support to the MEAL Officer on a day to day basis, to help strengthen data checks and ensure that data is of high quality and supporting project officers to carry out onsite data verifications and mainly drive the learning agenda (generating evidence, documentation of innovations and their outcomes at all levels) of the project.

Tasks and Responsibilities

Roles and Responsibilities

  • Coordinate MERL to ensure the Program achieves its goals and corresponding objectives and targets
  • Oversee the update and implementation of the Performance Monitoring Plan (PMP), MEAL framework to capture Program performance and results, including routine service delivery data reporting, mid and end line assessments, and all monitoring for process/fidelity of implementation and outcome evaluations
  • Lead tools the development, testing, and management of data capture systems and oversee data flow pattern for the Program that will ensure timely data collection and reporting
  • Lead results reporting by providing written documentation on MERL activities and indicator results for progress, Monthly, bi annual and annual reports, as appropriate
  • Ensure high-quality implementation, consistent with CARE/Donors monitoring and evaluation guidelines, protocols, information and reporting systems
  • Lead strategic collaboration activities with key stakeholders to learn from Program data and adapt interventions as appropriate
  • Lead efforts to utilize training monitoring systems to track and monitor trainers and participants at training events to facilitate follow-up and documentation
  • Use data to contribute towards strategic decision-making, Knowledge management, sharing best practices and program planning with program team
  • Oversee and/or conduct targeted evaluations, including design, support in data collection, management and analysis
  • Ensuring data is entered, analyzed, documented and written, and disseminated
  • Promote and support the dissemination of Program information among the Program team
  • Work with program and financial staff to prepare/review and track progress of Program
  • Coordinate and Supervise all MERL capacity-building activities with Program staff and implementing partners
  • Lead in the recruitment and management of the consultants responsible for undertaking project evaluations
  • Lead in development of research protocols and seeking for ethical review and approval
  • Lead in quantitative and qualitative methodologies, Longitudinal tracking of beneficiaries, reporting, data quality assessments, data analysis and presentation
  • Lead in processing and analyze data using one or more statistical software packages, including at least one of the following: SPSS, Epi-Info, Stata, MS Access, N-vivo, EPI Data
  • Providing adequate data management support to the project while ensuring that data is of highest quality and there is evidence of adequate support documentation
  • Strengthened Collaboration and Networking
  • Strengthen CAREs performance in Girls Education, Economic Empowerment and Sexual Reproductive Health and related innovations Programming and perform other duties as assigned

AUTHORITY:

  1. Spending Authority: N/A

  2. Supervision: N/A

  3. Decision Making: N/A

CONTACTS/KEY RELATIONSHIPS (internal & external):

Internal: Provides technical support on M&E to Project Officers, Grants Officer, and the Program and policy Manager. Receives support from the Program and policy Manager

External: The position liaises primarily project partners on issues of M&E and external Girls Education and Empowerment project stakeholders including the MoE, MoH, various national ministries and departments, National youth empowerment projects and funding mechanisms Economic and ICT stakeholders.

WORKING CONDITIONS:

Normal working conditions in a city setup. The employee may have to contend with traffic congestion during peak hours. The employee will make frequent field visits covering over 40% of their time, to project partners and locations to carry out M&E and capacity building support; This includes travel to remote areas and therefore has exposure to road and security risks.

QUALIFICATIONS:

  1. Education:

a) Degree in Monitoring and evaluation, Project Management and planning, statistics, social sciences or related field or equivalent experience. Master’s degree is an added advantage

b) Minimum 5 years of work experience in monitoring and evaluating INGO and Education sector development Programs

c) Proven expertise in quantitative and qualitative methodologies, management information systems, reporting, data quality assessments, data analysis and presentation

d) Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple programs in both the public and NGO sectors

e) Experience with and understanding of relevant donor frameworks and reporting systems

f) Strong technical skills, including ability to process and analyze data using one or more statistical software packages, including at least 2 of the following: SPSS, Epi-Info, Stata, MS Access

g) Familiarity with mobile data collection tools – ODK, KOBO Collect, E- recording

h) Experience in supervising personnel, partners and ensuring they acquire the necessary training and skills to meet evolving Program needs

i) Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors and representatives from other key stakeholders such as NGOs, CSOs, and the private sector

j) Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills

k) Expertise in research to practice—identifying and adapting best practices to specific Program contexts

l) Demonstrated skills in facilitation, team building, and coordination

m) Verbal, written interpersonal and presentation skills in English

n) Ability to coach, mentor and develop technical capacity in partner and program staff

o) Proficiency in word processing and Microsoft Office Suite (Excel, Word, Outlook)

p) Ability to travel to Program intervention sites 50% of the time

  1. Competencies:

a) Data and information presentation skills

b) Strong mentorship and partnership skills

c) Analytical capacity

d) Excellent inter-personal, facilitation skills and communication skills

e) Person of high moral character and professional integrity Must expressly be supportive to girls and women’s empowerment

How to apply:

To apply, please click the link below

https://careinternationalinkenya1771152562.has-jobs.com/knowledge-management-research-and-learning-coordinator-ref-kmrlc-07-2018-nairobi/218323/0

Deadline: 1st August, 2018

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process.

Qualified Female candidates are highly encouraged to apply.CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment.

Kenya: Programme Development and Partnership Manager

Organization: Islamic Relief
Country: Kenya
Closing date: 30 Jul 2018

Base Location: Nairobi – 80% and 20% Field

Ref: PDPM/IPD-AF/0718

Contract: 12 months Fixed Term

Salary: £32,756 per annum, separate benefits packages (expats only).

Closing Date: 30th July 2018 11:59 PM

Islamic Relief Worldwide (IRW) is currently recruiting for the position of Programme Development and Partnership Management. The candidate will manage the national finance function and effective control of all financial matters ensuring reporting and compliance with donors and Islamic Relief financial guidelines.

The successful candidate must have or be:

  • Minimum Master’s degree in Social Sciences, Humanities, Development Studies, International Relation/ or other relevant discipline
  • Excellent English language skills (written and spoken)
  • Proven experience with an NGO in a senior programme funding position(s) involving proposal development and donor liaison.
  • Experience of working in a country team and providing support from a distance
  • Strong computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project, SPSS).
  • Sympathetic with aims, values & objectives of Islamic Relief.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

  • screening clearance
  • receipt of satisfactory references

Islamic Relief promotes equality and meritocracy, and seeks individuals who agree with the IR values together with our policy standards on Anti-Bribery, Child Protection and Code of Conduct.

Please note, only shortlisted candidates will be contacted.

Applicants should be sympathetic to the values of Islamic Relief

(Sincerity, Excellence, Compassion, Social Justice and Custodianship)

Islamic Relief is an equal opportunities employer

Please note that CV's will NOT be accepted.

How to apply:

If you are talented, reliable, service minded, resilient and a highly motivated professional looking for a meaningful career, with a strong commitment to IRW’s values and mission, please apply by downloading the application pack under the relevant role on our website http://www.islamic-relief.org/work-with-us and forward the completed form to Expat.Careers@irworldwide.org by the closing date.

Kenya: CONSULTANCY – To Undertake a ‘Media Hits Scoping on Illegal Wildlife Trade in Africa’

Organization: World Animal Protection
Country: Kenya
Closing date: 22 Jul 2018

Background to World Animal Protection

World Animal Protection, formerly World Society for the Protection of Animals (WSPA), is a global animal welfare organization with nearly fifty (50) years’ experience in safeguarding the lives of animals around the world. Our vision is “A world where animals live free from suffering” and we work to end the suffering of animals around the world through strategic campaigning and by providing evidence based lasting solutions. We aim at putting animal welfare on the global agenda and demonstrate that what is good for animals is good for the world. One of our key campaign area is animals in the wild where we take action to stop wild animals suffering: wherever that suffering is most far-reaching and most severe. We influence the decisions people make affecting wildlife on a global scale. We do whatever is needed to protect wild animals from being cruelly traded, trapped, abused or killed – because wild animals belong in the wild.

Scope of Requirement

World Animal Protection is seeking to recruit a qualified Consultant with expertise and experience in the domain of research and data analysis. The goal of the consultancy is to help us understand the trends of illegal wildlife trade in Africa as reported by the mainstream media. It is envisioned that the collated information will assist and guide World Animal Protection in identifying 5-10 most illegally traded wildlife species from Africa as reported in the media and also provide specific insights into trends of information relating to illegal wildlife seizures of live wild animals and their derivatives.

The objectives of the media hits analysis are to help World Animal Protection to:

Phase 1: Focused on the headlines and key search sentences of approximately 6,500 (already identified) media hits.

  1. Identify the top 5-10 species of wildlife that are illegally traded across Africa.
  2. Analyse and document the identified species (from above) in terms of numbers, volumes and frequency.
  3. Document the form in which these wildlife species are traded, whether live or in parts (skins, bones, teeth, skulls, etc)

Phase 2: Focused on the full body of text from the same approximately 6,500 (already identified) media hits.

  1. Identify specific information in relation to seizures of illegal wildlife including live animals and their derivatives.
  2. Analyse and document the identified information (from above) in terms of numbers, volumes and frequency.
  3. List and rank countries in Africa that are most affected by the illegal wildlife trade, the key species involved and the importing countries.

Period: The analysis will prioritise the media hits reported in the year 2017. But if time permits, the hits of previous years (2016-2011) will also be analysed.

Methodological approaches:

  • The methodological approaches for the media hits analysis will be confined to the desktop review through internet searches. World Animal Protection will provide the Consultant with additional information and material relevant to the context of the study. However, the consultant will be at liberty to explore other sources of information that would further enhance and enrich the overall content of the media hit work.
  • Prior to the commissioning of the work, World Animal Protection team will engage the consultant with the view of firming up the inception report. The meeting will provide a platform for discussion and agreement on the parameters and the scope of work.

Academic Qualifications of the Consultant:

The Consultant being sought to undertake the research must have an MSc in either of the following fields; Wildlife Management; Research Methodology; Veterinary Epidemiology; or Environmental Science and/Management, from a recognised institution of higher learning. However, MSc students (or those who have recently completed MSc degree) in the above-mentioned fields are also encouraged to apply.

How to apply:

For details on the complete Request for Proposal (RFP), the scope of the consultancy, and how to apply, follow this link to our website: https://www.worldanimalprotection.or.ke/jobs-and-internships

Kenya: Senior Coordinator, Sexual and Reproductive Health

Organization: International Rescue Committee
Country: Kenya
Closing date: 11 Aug 2018

Requisition ID: req2299

Job Title: Senior Coordinator, Sexual and Reproductive Health

Sector: Health

Employment Category: Fixed Term

Employment Type: Full-Time

Location: Kenya-Nairobi (IHUB)

Job Description Background/IRC Summary: Over the past 81 years, the International Rescue Committee (IRC) has developed unparalleled expertise in helping people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Health programs represent the largest single sector within which IRC currently operates, constituting approximately 45% of the international budget and with activities in 25 countries. IRC health programs worldwide are implemented in partnership with Ministry of Health and/or non-governmental organizations. IRC is also engaged in direct provision of health care, safe drinking water and sanitation support to beneficiaries where needed. Country-based health staff are supported by a health technical unit that contributes to the effectiveness and comprehensiveness of IRC primary health care programs through technical support, staff development, and institutional learning. The Senior Coordinator, will be a core member of the technical unit, working closely to coordinate technical support, monitoring and evaluation, and reporting of IRC's role in a three-year, multi-country consortium project funded by the UK's Department for International Development (DFID) called WISH2ACTION.

Job Overview/Summary: WISH2ACTION is a comprehensive, integrated approach to ensure equitable access to family planning and sexual and reproductive health and rights (SRHR), prioritising the most underserved women and girls, particularly youth under 20, the very poor, and marginalized populations (including people with disabilities, people displaced or affected by humanitarian crisis, and people living in hard-to-reach areas). IRC is an implementing partner in the WISH2ACTION project and will be responsible for delivering contraceptive services as part of a package of sexual and reproductive health, to women and girls in Somalia, South Sudan, and in refugee settings in Ethiopia and Kenya. Based in IRC's International Hub (I-Hub) office in Nairobi, the Senior Coordinator, Sexual and Reproductive Health will be responsible for ensuring effective coordination of internal and external stakeholders and monitoring of WISH2ACTION project performance. The Senior Coordinator will ensure that IRC's component of WISH2ACTION is implemented in accordance with DFID regulations, IRC policies and international standards of delivering integrated sexual and reproductive health programs. To achieve these goals, the Senior Coordinator will manage and monitor work plans and deliverables, track spending, identify technical support needs and deploy relevant advisors and specialists to the country programs. The Senior Coordinator will serve as the main focal point for IRC for the project for internal and external representation and manage staff members providing measurement and grants related aspects of project delivery. The position is contingent on the IRC being awarded funding and is anticipated to begin in August 2018.

Major Responsibilities:

Project Management and Monitoring

  • Work with IRC country program staff to develop and actively track project work plans
  • Closely monitor overall program quality and performance in terms of data measurement, spend rate on budgets, staffing at country level, on-time delivery of reports and other products.
  • Coordinate deployment of technical and measurement to provide remote and in-country support to country programs in achieving project deliverables country programs to staff
  • Act as the singular focal point for regular updates to relevant IRC internal stakeholders, including regional leadership, international programs department (IPD) leadership, and program quality unit (PQU) leadership

Partner Coordination and Representation

  • Serve as the focal point with WISH2ACTION consortium partners to develop joint work plans and share IRC-specific progress and lessons learned
    • Represent the IRC at consortium-level meetings and in presenting project results to external actors Reporting
    • Coordinate the production of all narrative reports from IRC country teams team and provide feedback to improve product quality, accuracy, and style
    • Ensure high quality, timely and coherent reporting, both financial and narrative to the consortium lead

Key Working Relationships:

Position Reports to: Senior Technical Advisor, Reproductive Health Position directly supervises: TBD, a grants manager and/or M&E manager Other Internal and/or external contacts: Internal: Country program Technical Coordinators, Deputy Directors for Programs, and Grants Coordinators/

How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=SGVyaW5lLk9jaG9sbGEuMDc1OTEuMzgzMEBpcmNjZC5hcGxpdHJhay5jb20

Kenya: Senior Compliance Officer

Organization: Adeso
Country: Kenya
Closing date: 25 Jul 2018

Vacancy Announcement: Senior Compliance Officer

Organization: Adeso: African Development Solutions, www.adesoafrica.org

Position Title: Senior Compliance Officer

Reporting To: The Executive Director

Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communication & Advocacy, Operations (Logistics & Procurement); Program Directors and Country Directors

Duty Station: Nairobi, Kenya

Start Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Senior Compliance Officer will report to the Executive Director by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso.

The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he will be responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he will be member of the country programme core Senior Management Team responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisational requirements and overseeing information management related to grant and programme implementation.

S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also make recommendations for the Senior Management Team to ensure on-going compliance.

POSITION PURPOSE

The purpose of this role is to work alongside the country and programme management teams and in close co-operation with the Finance, Procurement and Human Resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations

The Senior Compliance Officer will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.

SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

  1. Lead the preparation and implementation of the annual work plan of the Compliance and Oversight Unit to ensure work priorities and objectives, taking into account the most effective use of resources;

  2. Ensure full compliance with Adeso policies and procedures and minimum operating standards for grant management, Internal controls and work with implementing partners when required;

  3. Implement and manage Adeso processes for grant management, equitable cost recovery, grants close out and sub-grant management when required;

  4. Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets;

  5. Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contracts;

  6. Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staff of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;

  7. Verify that financial reports are coherent and adhere to donor and Adeso standards before submission;

  8. Develop models to detect unusual activity; Review processes templates and procedures, including those associated with monitoring and evaluation;

  9. Assess compliance to internal procedures, controls mechanisms of Adeso policies and procedures, donors requirements, and Government regulations, and ensure supporting documentation is exhaustive and consistent.

Risk Management

  1. Document, evaluate and test systems and controls to determine their adequacy and effectiveness towards:

(i) Compliance with rules and regulations,

(ii) Accomplishment of management’s objectives,

(iii) Reliability and integrity of information,

(iv) Efficient use of resources, and

(v) Safeguarding of assets.

  1. Monitor risks related to the achievement of Adeso financial and non-financial objectives and ensure the alignment of risk management framework with the internal control measures;

  2. Mitigate the risk of misuse of donor funds and ensure that an effective internal control mechanism is in place to prevent and detect fraud. Manage cases of reported, suspected, and occurred fraud across Adeso’s operations;

  3. Ensure accurate and timely preparation and submission of periodic reports on issues and any material weaknesses identified during the review period.

Internal Control Review:

  1. Coordinate the development, implementation and review of the organisational internal control strategy;

  2. Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed;

  3. Perform systems audit of Adeso offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures;

  4. Disseminate donor and Adeso standards to relevant personnel at the beginning of the process;

  5. Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist);

6. Submit monthly compliance report to his/her supervisor.

Training:

  1. Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures;

  2. Conduct regular visits to field offices and project sites;

  3. Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases;

  4. Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation;

5. Developing staff and providing guidance and technical advice where necessary.

Audit:

  1. Ensure that all grants are audited as per donor rules and regulations;

  2. Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendation, updating the audit tracking tool;

  3. Assist the Finance Manager and Adeso programs management in responding to internal audit requirements.

Other

  1. Contribute to the country strategic and operational planning and reporting;

  2. Provide regular briefings to the Adeso management regarding programme/operational matters and general systems controls;

  3. Review Funding Agreement Documents (FAD) for approval by management at submission and grant award.

SKILLS AND QUALIFICATIONS

Essential:

· Bachelor’s degree from a reputable university, an advanced degree will be an added advantage;

· Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;

· Experience of managing USAID funds and ensuring compliance with USAID requirements.

· Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.

· Understanding of risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;

· High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents

· Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels

· Demonstrated ability to develop and maintain effective project files for accountability and audit purposes

· Professional qualifications; ACCA or CPA;

· Certification in Internal audit or Risk management will be added advantage.

Desirable:

· Extensive experience of managing grants with donors and working with civil society organisations.

· Advanced skills in coaching, mentoring, capacity building, team development, around management of accountability and compliance in relation to donor funding.

· Ability to work as a team with program staff at all levels without holding any direct line management authority.

· Demonstrated ability to lead teams with members of extremely varied skills, experience and backgrounds.

· Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners

· Demonstrated ability to remain positive and productive in a harsh climatic environment.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org , quoting “**Senior Compliance Officer**” in the email subject matter by 25th July, 2018.

Each application should be addressed to HR Director and include the following:

  • An updated CV with updated contact details: Phone No., Email Address and Skype ID; and
  • An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.

Kenya: CENTER MANAGER

Organization: Marie Stopes International
Country: Kenya
Closing date: 25 Jul 2018

Marie Stopes Kenya (MSK) provides comprehensive SRH services through its branch network of 23 clinical facilities, called Centers of Excellence.

These facilities provide a wide range of services including: medical consultation, specialist gynaecological consultations; comprehensive FP services including LAPM; pre- and post-natal care; child welfare services; comprehensive laboratory services; 24 hour maternity services; free condom distribution; school health education; voluntary medical male circumcision; PMTCT and VCT services; STI diagnosis and treatment; post abortion care and safe delivery and associated services.

The Center Manager position is within the Marie Stopes Kenya (MSK) Programme Operations Department.

The holder of this position reports to the Senior Coordinator MSK Centers, but also engages other department’s heads as and when need arise.

The Center manager is responsible for the smooth running of a MSK Center. He/she is expected to ensure clinical quality, delivery of high quality services, as well as client safety. He/she assists the Senior Coordinator with budget management to make sure they are all consistent with organizational goals and objectives. He/she will also provide leadership and manage support staff for the Center.

He/she will also provide professional services – if his/her profile is clinical – that complement the Service provider’s role of delivering primary health care services at the allocated center or any other center as the need arises.

  1. Technical and clinical service provision

Activities include:

· To provide all of the following clinical services to a consistently high standard and in accordance with clinical guidelines and protocols: All methods of short and long-term contraceptive methods, including injections, implants and IUDs.
Cervical screening, STI screening and treatment and VCT.
Removal of implants and IUDs where required.
Assistance with tubal ligation and vasectomy procedures.
To conduct weekly checking of essential equipment, promptly inform the Team Leader of their current status, and following up repairs or maintenance as required.
To carry out all nursing procedures (as laid down in the procedure manual).
To maintain high standards of cleanliness and infection control measures.
To ensure instruments are appropriately sterilised and stored in compliance with infection control protocols.
To order medical supplies and consumables in good time to avoid shortage.
To ensure proper storage of medical supplies.
To support clients through the provision of vocal local techniques during procedures.
To attend clinical training and supervision as required.
To promote and ensure proper use of the Client Information Centre (CLIC)
To support new team members in their induction & orientation and assist with training as required.

2.Business Management

· Business planning and development: Prepare annual business plans with SMART objectives and strategic plans of how to achieve them. Continually assess all areas of the service provided to clients to ensure continued financial viability and take tough decisions where services are deemed non-viable.

· Increasing productivity and product margin: Continually review the efficiency of the centre, especially with regards to the core services in MSK

· Financial Management: Monitor income and expenditure, seeking support from Finance as required, and take appropriate action to ensure financial KPIs are met. · Marketing: Instill a marketing culture with teams so that everyone is aware of their individual responsibility for the success of their centre. Agree marketing activities with the centre marketing champion and the MSK Marketing team. Strengthening appropriate referrals with other RHN providers, CHWs and pharmacies within the region.

3.Operational Management

· Optimise client numbers: Optimise capacity within the centre by efficiently managing human resources; continually reviewing the effectiveness of systems and working practices; and maintaining an effective client flow to minimise client wait times.

· Compliance to the national healthcare guidelines and MSI protocols: Ensure compliance with national minimum healthcare standards taking immediate action where appropriate on any areas identified for improvements as a result of internal or external audits or inspections.

· Contingency planning: Ensure there is an appropriate plan in place which anticipates any risks to your centre and MSK and outlines appropriate action to be taken to minimise impact.

· Stock management: Ensure no over/under- stocking and also that stock is well handled. · Health and Safety: Take overall responsibility for team, client and general safety in the Centre and as a consequence of its activities. · IT management: Utilisation and close supervision of the Client Information Center software (CLIC)

4 .Quality Management

· Quality management: Promote and maintain the quality management systems as laid out by MSK and MSI. · Client feedback : Ensure client feedback and prompt conclusion to potential clients complaints

5.People Management

· Motivation of team: Engage and motivate all team members within the centre so that they understand and work to achieve centre objectives and KPIs and so that their role has a positive impact on the centre’s success.

· Performance management: Take an active approach to managing the performance of all team members by providing honest feedback on performance; providing formal reviews at least annually; setting appropriate objectives; ensuring appropriate behaviours are discussed and appropriate training plans are put in place.

· Induction: Clearly define structured local induction plans to ensure new team members understand the requirements of their role and have appropriate training to do the job. Ensure that all new team members attend corporate induction within the first 3 months of starting.

· Discipline of team: Take immediate and appropriate action in the event of misconduct or serious underperformance of team members, seeking support from People & Development Department as required and ensuring action is in line with MSK’s HR policies.

· Communication: Put in place mechanisms for effectively communicating with team members ensuring that the approaches used provide opportunities for two-way discussion. Promote a feedback culture within the team.

· Learning and development: Create a learning environment to ensure your team members have the appropriate skills to deliver service excellence; assess and forward plan for training needs, getting appropriate support from the MSK Learning & Development function and ensure attendance on mandatory/planned courses.

· Personal development: Actively take responsibility for own development including ownership of own training and keeping skills and knowledge up to date, seeking support as required.

Skills and Experience

Qualifications:

· Bachelor Degree in Health or Business Administration (combination of related education and operational experience in a health care organization may be substituted for Bachelor Degree in Health or Business Administration

Experience:

· (5) years experience in healthcare field

· Significant operational, hands on management including team management gained within a customer focused service industry

· Healthcare management experience

· Have held, worked to and/or monitored a budget or business plan

Skills:

· IT literacy: confident using MS Office

· MS Word for reports

· MS Excel

· team leadership skills: effective delegation, supervision, coaching and motivation

· communication skills: to convey message clearly and concisely, in a manner appropriate to the target audience both in writing and verbally

· financial skills: understand and use financial information such as balance sheets and profit and loss accounts to inform business decision making

Attitude / Motivation:

Successful performance at MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MSI encourages in all employees and they are defined below:

· Initiative

Thinking and taking action to make the most of opportunities by finding the optimum solution

· Innovative

Thinking creatively and outside of the box so that ideas generated create a positive outcome

· Effective Communication

Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise. Demonstrating diplomacy and maintaining confidentiality.

· Responsive

Being responsive to changing priorities and demands

· Working Efficiently

Planning, prioritising and organising work to ensure work is accurate and deadlines are met

· Sharing Information

Sharing information and knowledge whilst maintaining confidentiality

· Focus on Learning

Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

· Commitment

Awareness and understanding of MSK’s goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

· Driven

Drive and determination to deliver results

· Accountable

Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate. Demonstrating integrity in all aspects of your work including financial integrity.

· Embracing Change

Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

· Motivated

Motivation towards achieving quality results to maximise potential

How to apply:

· Applications quoting the position title with a detailed CV, contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) should be submitted to: pd@mariestopes.or.ke on or before July 25, 2018.

· Only shortlisted candidates will be contacted.

Kenya: Information and Technology Officer

Organization: International Organization for Migration
Country: Kenya
Closing date: 18 Jul 2018

Position Title : Information and Technology Officer

Duty Station : Nairobi, Kenya

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 July 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Head of Kenya Country Officer, the direct supervision of Senior Resources Management Officer, and in close consultation with Information and Communications Technology (ICT) in Headquarters (HQs) and Manila ICT Service Centre, the successful candidate will be responsible for overseeing the implementation of Information Technology (IT) network and infrastructure projects in the duty station and the coordination of IT assistance to Missions in sub-Saharan Africa ,as well as provide advice to missions on relevant and effective technology to be used in accordance with IOM’s ICT standards and policies.

Core Functions / Responsibilities:

  1. Lead the IT support for The United States Refugee Admissions Programme (USRAP) and Global Health Assessment Projects (GHAPs) funded projects in Sub-Sahara Africa by organizing activities and operations of ICT staff; support recruitment of local ICT staff and oversee the implementation of ICT projects.

  2. Propose, plan, design, implement and maintain an integrated mechanism for data and information management, including various in house and third-party applications across all mission activities to ensure most effective and efficient processes to deliver timely, accurate and reliable information for operational, monitoring and reporting purposes. As applicable, do not duplicate and integrate with corporate and central systems and reporting mechanisms.

  3. Champion and support the implementation of IOM corporate applications in field missions' such as Migrant Management Operational Systems Application (MiMOSA), PRISM and others.

  4. Manage and maintain network WAN and LAN infrastructure, desktops and associated equipment in the IOM Kenya Country Offices and provide technical advice to missions in Sub-Sahara Africa to maintain compliance with IOM standards.

  5. Ensure regularly and in close coordination with the Resources Management Unit in the Kenya Country Office that the budget planning is incorporated in project and mission budgets including IT staffing, infrastructure, replacement, upgrade, and maintenance needs.

  6. Train and supervise national IT staff in the Kenya Country Office including sub offices.

  7. Monitor, propose and implement all necessary modifications in compliance of the information management systems and infrastructure as per IOM IT policies, standards and best practice for high performance, reliability and information security.

  8. Provide technical troubleshooting and configuration of Tele-radiology IT infrastructure to ensure seamless data exchange between the Missions and the Tele-Radiology Hub in Nairobi and Manila.

  9. Coordinate with Logistic and ensure proper technical specification for purchase of IT related equipment and propose most suitable solutions including innovation, recommendations for improvement.

  10. Plan and supervise the installation, operation and administration of security for the various systems and network components including: virus protection and Internet security. Make sure to use innovative approaches to ensure users are educated about phishing, Password Cracking, Malwares, and etc.

  11. Provide Backup and Disaster Recovery Plans for mission databases and Email data.

  12. Organize and administer user support services for all staff in the Kenya Country Office and ensure proper response time in troubleshooting and resolving of all IT related issues.

  13. Build relationships and liaise with local IT partners, suppliers and providers.

  14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Information Systems, Mathematics, Statistics, Electrical Engineering or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Progressively responsible experience in planning, design, development, implementation and maintenance of computer information systems, or related area;

• Effective resource management skills and strategic and creative thinking. Ability to prioritize tasks and strong organizational skills. Ability to develop clear and concise proposals. Ability to supervise and direct staff under critical and stressful situations. Effective problem-solving approach, ability to work in a cross-divisional team and ability to quickly understand IOM business processes;

• Knowledge of Software & Systems Development Life Cycle and experience in managing applications development and/or support teams;

• Experience configuring and working with Microsoft Internet Information Server (IIS) and SQL Server 2008 and Visual Studio 2010, required;

• Extensive knowledge of Windows Active Directory and Messaging Systems;

• Cisco devices, VPN, VoIP, MS Office, Antivirus Software and utilities; holder of CCNA and/or a

Microsoft Certification a distinct advantage;

• Knowledge of IT Service Management frameworks such as ITIL, COBIT.

Languages

Fluency in English is required. Working knowledge of Kiswahili is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 July 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 05.07.2018 to 18.07.2018

Requisition: VN 2018/162 (P) – Information and Technology Officer (P3) – Nairobi, Kenya (55555129) Released

Posting: Posting NC55555143 (55555143) Released

Kenya: Project Manager- WASH Kenya Rapid ( MANDERA)

Organization: World Vision
Country: Kenya
Closing date: 12 Jul 2018

To operationalize the overall goal of KENYA Resilient Arid Lands Partnership for Integrated Development (RAPID) program which is aimed at contributing to sustainable and resilient livelihoods for communities in Wajir County whose objectives is to have a responsive, accountable and operational governance framework in place at county government level.

The role will ensure sustainable provision of water and pasture, replicable and scalable business models for sustainable WASH and livestock service delivery developed and operationalized; and Communities have increased access to sustainable WASH services and improved rangeland management.

She/he will also be expected to integrate the grant with other Child Well-being outcomes in line with the WVK Strategic priorities.

Coordination & Management, 40%

  • Manage and coordinate the RAPID team ensuring competent and motivated staff.
  • Manage performance of staff and encourage on-the-job coaching, identify and address learning and training needs and opportunities
  • Monitor and ensure that grant is managed and executed as per plans within time and budgets, meeting donor and community accountability.
  • Ensure the project achieves Child Well-Being Outcomes in line with the organization’s Ministry Framework and Development Approach, and WVK’s strategic priorities and the project designs.
  • Develop and implement strategies for intentional and mutual learning among project staff
  • Provide leadership in branding and profiling the organization in the county
  • Develop a business plan for the project in alignment with the WVK strategy.
  • Provide leadership and support to the staff in the project, for new Programme development, improvement in Programme quality and Programme transition in line with business plan.
  • Ensure planning and budgeting process is aligned and operating smoothly. Provide innovative and technical support for effective implementation of key grant projects.
  • Ensure that business processes related to initiatives developed in coordination with NO WASH team and other related departments are adhered to by the relevant staff and other assigned implementation sites).
  • Coordinate assessments, designs, measurements of construction and in accordance with established standards, policies and procedures in liaison with NO WASH team and other relevant partners.
  • Review relevant surveys, assessments, evaluations, studies, designs and terms of reference and bills of quantities of the project
  • Collaborate with the NO WASH Team to provide the staff with the appropriate technical orientation needed to achieve child wellbeing outcomes.
  • Participate in staff and community capacity building initiatives as stipulated in project designs and guidelines as well as promoting relevant advocacy on WASH, livestock and natural resource management

Project Effectiveness and Budget Utilization 30%

· Oversee quality and effectiveness of project activities as per the design and guidelines in full compliance with GOK,

· WHO, SPHERE and other relevant partnership and international standards and guidelines;

· Ensure relevant projects meet or exceed planned outcomes and targets

· Conduct field monitoring visits to the relevant projects and facilitation of visiting delegations/donors

· Monitor effective and efficient utilization of budgets Work closely with team relevant leads to implement response plans regarding all financial and operational audit findings of the projects initiatives, and take the needed measures to prevent such findings from recurring in the future

· In liaison with the M & E and Capacity Building Officer and NO WASH team and other MWA team members, develop TOR and other tools for projects monitoring and evaluations.

· Consolidate monthly, quarterly, semi- annual, annual, and end of projects reports and ensure that the reports are prepared in a timely manner and in accordance with donors and WV Kenya requirements.

· Document and disseminate lessons learnt and best practices on completed initiatives and projects.

· Ensure the program implemented meets the requisite standards

Engagement, Networking and Fundraising 25%

· Foster linkage with Water, Millennium Water Alliance partnerships and relevant stakeholders

· Collaborate with Ministry of Water and Irrigation, Ministry of Public Health and Sanitation, livestock and other relevant departments in providing technical support and assistance to the project

· Support implementing staff to successfully engage with key internal and external stakeholders, including other WVK entities, Community, church and other civil society representatives in order to maximize the impact of interventions In collaboration with Area Programs team members and NO participate in appropriate donor engagement activities

· Support timely development of funding proposals in line with donor requirements and WVK standards in collaboration with ADP leadership, NO WASH team and PD&GA.

· Build and Maintain effective communications and pro-active relationships with partners at the counties, including visits by donors.

· In coordination with Area Programs manager, develop and maintain pro-active relationships with representatives of the county and other agencies.

· In coordination with the Area Programs Manager and Programme staff, facilitate and participate in county level coalitions on specific advocacy issues.

· Ensure there is an operational accountability framework

Any other duties as assigned by the Supervisor 5%

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Must have a Bachelor’s degree in a relevant field preferably Water and/or Environmental field from a recognized University
  • Minimum 5 years’ experience with regards to the designing, planning, implementation, supervising and reporting on integrated development with bias in WASH and natural resource management projects
  • Proven experience in a supervisory or management role
  • Prior experience in engaging with donors, government and civil societies.

Other Competencies/Attributes:

  • Integrity, commitment and respect for diversity
  • Ability to identify strategic change opportunities and make workable recommendations accordingly.
  • Ability to positively influence others
  • Commitment to continuous learning and willingness to keep abreast of new developments
  • Excellent written and oral communication skills
  • Self-Manager, analytical and critical thinker, able to work with tight deadlines and handle multiple concurrent projects
  • Team worker with excellent interpersonal skills

How to apply:

For more information on the job and application procedure, please visit: http://careers.wvi.org/job-opportunities-in-africa and submit your online application including a detailed CV, current and expected salary, with names of three referees. Application deadline is July 12, 2018 at midnight. Only short-listed candidates will be contacted**.**

World Vision is a child focused organization and upholds the rights and wellbeing of children. Our recruitment and selection procedures include screening and background checking for child abuse related offenses. World Vision is an equal opportunity employer.

World Vision does not use employment agencies nor does it charge money for recruitment, interviews, or medical checks. More information about vacancies can be found on our official careers page https://careers.wvi.org/.

Kenya: Base Admin Tana River-Emergency Recruitment

Organization: Action Against Hunger USA
Country: Kenya
Closing date: 04 Jul 2018

Background

Founded in 1979, Action Against Hunger is an international humanitarian organization that delivers programs in over 44 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. From crisis to sustainability, Action Against Hunger tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With head offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger. Action Against Hunger has been present in Kenya since 2001 and is currently implementing activities in West Pokot, Mandera, Samburu, Isiolo, Tana River Trans Nzoia, Kakamega, Bungoma and Busia counties.

Objective 1: *MANAGEMENT OF THE FINANCES OF THE BASE*

Activities under this objective include:

Activity 1: General Finance:

• Responsible for finance at base level,

• To ensure proper implementation of Action Against Hunger’s’s financial rules and procedures.

• Responsible for the financial authorization of the expenses done on the base in compliance with financial procedures and monthly cash forecast

• Record all working advances in the advance book and follow up on their clearance by staff on a timely basis.

• To ensure that each cash & bank transaction is justified by an appropriate invoice/receipt, and to ensure the quality of receipts (name, patent no., stamp, description, date, amount, etc.)

• Responsible for proper & regular filing of all finance documents at the base.

Activity 2: Budget Management

• Where required provide inputs to budget proposal design and procurement plan design.

• Check availability of funds for all activities and expenses- validate the procurement requests and SPOs

• Hold monthly Budget Follow Up(BFU) meetings at base level and communicate feedback to Nairobi Finance office

• Ensure that correct budget lines are used for each activity & expenses- link to PFU and BFU

Activity 3: Cash & Bank Management:

• To ensure respect of Action Against Hunger’s finance procedures and Cash Management Policy at the base level.

• Monthly cash and bank reconciliation

• Ensure safekeeping of Action Against Hunger funds and assets

• Make cash count at least once a week and also at the end of each month (in writing )

• Consolidate the base cash forecasts. Ensure liquidity at base level- sending balances to Nairobi , follow up on transfers to bases

• Ensure base expenditures are in line with the approved cash forecast, analyze discrepancy between actual expenditures and cash forecast

Activity 4: SAGA:

• Record all transactions in the SAGA cashbook in full respect of internal saga rules. This cashbook & bank book must be updated on a daily basis to be able to verify the physical bank & cash balance at any time.

• Ensure that correct budget lines are used for each activity & expenses- link to PFU and BFU

• Responsible for the SAGA monthly closing: check all books and transmit all documents before the 4nd of the following month to Nairobi finance team.

Objective 2: *MANAGEMENT OF THE HUMAN RESOURCES AT THE BASE*

Activities under this objective include:

Activity 1:Administration of Employment practices

· To ensure the implementation of the staff regulation in the base,

· To ensure the proper communication within the base concerning administrative issues,

· To implement all HR procedures, projects and initiatives in the base and to propose to the Head of Base on new procedures where required,

· To maintain an accurate staff database of the staff in Tana River, management of leave to include leave plans and leave follow up

· To ensure the Payroll Alteration Forms are remitted to Nairobi HR on the 15th of every month for payroll processing.

· Responsible for all HR filing in the base to include recruitment files, personnel files etc.

Activity 2:Employee Resourcing (HR Planning, Recruitment& Selection, Induction& Orientation

· In collaboration with the HR Manager participate in the recruitment and selection process at the field level to include preparing JD’s, job adverts, receiving and sorting applications, preparing interview materials, interview schedules, contact candidates for interviews and help set up for interviews.

· Working closely with the HR Manager, prepare recruitment documentation to include the recruitment matrix and conducting reference checks.To assist the HR Manager in the orientation and induction of new staff at the base. This includes, preparing an induction schedule for new staff, collecting all documents from new employees as per the employee personnel checklist and opening employee personnel files for all new employees as well as assisting in conducting comprehensive HR induction at base leve.

· Advise on staffing needs including need for new hire and/or reduction.

Activity 3: Employee Relations

· Responsible for staff welfare at the base level to include but not limited to staff meetings, medical, contributions etc.

· To ensure that each disciplinary action is justified, compliant to the law and staff regulation, and validated by HR Nairobi.

· To prepare for the base all proposition regarding changes in the HR policy, i.e. food baskets, organization chart, comments on the salary grading structure and to be communicated to the HR Manager who will liaise with other coordination

· Be a change champion for HR initiatives and projects at the base level

· Working closely with the HR Manager, assist in the implementation of HR projects and initiatives at the base level

Required Education:

· Degree in Finance, Commerce, Business Administration or related studies. Diploma in HR and or CPA will be an added advantage.

· Basic knowledge of and interpretation of the Kenyan labour laws

Preferred Skills/Competencies:

· Excellent analytical and writing skills.

· At least 3 years’ experience in and Administration Management

· Demonstrated flexibilty and or adaptability.

· Excellent organizational and planning skills

· Good writing skills.

· Good management and representation skills.

· Good interpersonal skills

· Strong leadership skills

· Ability to work in a high pressured environment

·

Reporting responsibilities

· Base Treasury and Cash Count,

· Monthly accountancy and supporting documentation

· HR monthly reports

· Payroll Alteration forms

What Action Against Hunger will offer:

· Start date: Immediate.

· Duty station: Tana River

Remuneration package: Very Competitive salary package with additional benefits to include

§ Career development opportunities with Action Against Hunger

§ Training opportunities

§ Comprehensive medical cover for self and dependents

§ Opportunity to work in a good and friendly environment with a dynamic and motivated team

How to apply:

Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to www.myhotkenyanjobs.com/action

Deadline for receiving applications is by COB 4th July 2018..Position opened to Kenyan Nationals only.**