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Intern Opportunity in Kenya – Accounts

Power Governors Limited


Employment Opportunity: Account Intern

Job Ref: HR-PGL-04-2018

Background: Power Governors Limited is the leading supplier and installer of superior car accessories in East Africa. PGL is a member of Road Safety Association of Kenya and wishes to recruit an Accounts Intern.

Location: Nairobi

Contract Time: Full-time

Key Areas of Responsibility

·         Reviews all the financial data before entry into the financial system for completeness

·         Manages data entry into the financial system. This includes preparation of various analysis – including cost allocation – and journals.

·         Prepares monthly bank reconciliation statements for all company accounts

·         Ensures proper functioning of the financial system

·         Supports financial system users in generating system financial reports

·         Assist in other areas within the department/company as directed by the immediate supervisor

Qualifications:

·         Should have previous experience in Sage / QuickBooks

·         Business degree in accounting or finance

·         CPA section 6

·         Member of ICPAK

·         2 Years’ experience in managing the general ledger and operating the financial system for a mid-sized operation

If you wish to apply, please send a detailed resume with a covering letter to hr@powergovernors.co.ke.

Deadline for applications is 2nd April 2018

Power Governors Limited is an equal opportunity employer

Kenya: Consultancy: Delivery of an Orientation Course on Public Finance for Children for UNICEF staff in the Eastern and Southern Africa region (ESAR)

Organization: UN Children's Fund
Country: Kenya
Closing date: 14 Mar 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

Please see attached TOR for background and justification of work.ToR – Delivery of PF4C Course for UNICEF ESAR_final.docx

Objectives and Scope of Work

Objectives

Building on available learning materials and approaches, the objective of this assignment is to develop and deliver an ESAR Orientation Course on PF4C to enhance staff understanding, knowledge and expertise on public financial management (PFM) issues as they relate to investments in children, including to:

  • Strengthen the “budget literacy” of participants (knowledge of basic PFM literature, a conceptual framework for PF4C, budget and PFM reform processes in ESAR, etc.);
  • Improve their ability to develop and apply appropriate PF4C tools, including budget briefs, Public Expenditure Reviews (PERs), Public Expenditure Tracking Surveys (PETS), value for money analyses, fiscal space analyses, etc.;
  • Improve their skills to engage in strategic policy dialogue on PF4C and effectively advocate for more transparent, effective and adquate investments in children; and
  • Develop, with expert guidance, a draft PF4C strategy for their area of work, including a concrete one-year work plan.
  • Rather than being passive recipients of knowledge, the training is expected to encourage participants to brainstorm and identify key PFM bottlenecks and responses in order to move the PF4C agenda forward in their countries and the region.

    Scope of Work

    Under the supervision of the Social Policy Specialist (public finance), the contractor’s key responsibilities are to:

  • Review existing literature on PFM reforms and PF4C practices in ESAR to understand the budget and public finance context and bottlenecks as well as major social and economic challenges faced by children in the region.
  • Review UNICEF’s Strategic Plan 2018-21, UNICEF’s work on PF4C in ESAR, and regional and global learning programmes on PF4C, as well as conduct key informant interviews as required, to identify PF4C knowledge and skills requirements, gaps and solutions.
  • Participate in preparatory meetings by Skype with key UNICEF colleagues in the region already working on PF4C to discuss how training modules can be adapted to the ESAR context.
  • Design a 4-day training programme on PF4C (see Box 1 below for proposed content).
  • Prepare, organize and conduct a 4-day course for UNICEF staff working in ESARO and COs in the region (maximum of 40 participants). The training should balance lectures, discussions, individual work, group activities, etc. and provide ample opportunity for case studies and practical exercises.
  • Produce a workshop report (4-5 pages) that contains a concise analysis of the workshop evaluations as well recommendations on strategic options for UNICEF to further enhance its capacity and strategic positioning on PF4C in ESAR
  • Box 1. Proposed learning content
  • The training is expected to cover the following topics and include practical examples and case studies (the contractor is expected to offer suggestions regarding the proposed content and structure as part of the application process):

    Module I. Introduction

    This module will create a common understanding of the training’s objectives and introduce basic PF4C concepts to participants. The content could include the following:

  • Welcome and training objectives.
  • Brainstorming the reasons for: (a) limited transparency around investments in children; (b) ineffective and inequitable financing of and spending on basic social services, and (c) challenges and opportunities for UNICEF ESAR COs to change this situation.
  • Describing UNICEF’s work on PF4C, including the recent evolution, and initial thoughts on how this can contribute to changing this dynamic.
  • Presenting an overview of the macro-fiscal situation in ESAR and basic features of AAAA (FFD) and child-relevant SDGs.
  • Module II. PFM processes and equity

    This module will provide participants with knowledge on how overall and social sector budget processes work. The content could include the following:

  • Understanding PFM processes and how they influence macroeconomic performance.
  • The linkages between PFM processes and equity in child outcomes, especially in terms of understanding the planning, implementation and M&E of social sector allocations and expenditures; this would introduce influential actors (MoF, line ministries, the Parliament, donors, IFIs, etc.) and budget practices (e.g. results-based budgeting) and how they affect investments in children.
  • The impacts of fiscal decentralization on equity.
  • Module III. PFM systems and reforms in ESAR

    This module will introduce participants to PFM systems in ESAR. The content could include the following:

  • The characteristics of PFM systems in ESAR and how these may help or hinder investments in children.
  • A review of key PFM reforms in ESAR that affect social sector budgets (revising Standard Chart of Accounts, performance-based budgeting, IGTFs, MTEF, etc.).
  • Module IV. PF4C interventions and engagement strategies

    This will be the most substantive module that describes the “how” of doing PF4C in the ESAR context, focusing on recent examples. The content could include the following:

  • PF4C diagnostic
  • PF4C toolbox
  • Measuring and monitoring spending on children

    Budget briefs

    Sectoral or thematic budget analyses, including through BOOST

    Child-focused public expenditure measurement (C-PEM)

    Citizen’s budgets

    Subnational budget monitoring, including performance dashboards

    Budget transparency diagnostics (e.g. Open Budget Survey, PEFA)

    Maximizing the impact of available resources

    Public Expenditure Reviews (PERs)

    Cost-efficiency/cost-effectiveness analyses

    Expenditure incidence analyses (by locations and/or groups)

    Public Expenditure Tracking Surveys (PETS)

    Piloting or modelling evidence-based approaches

    Increasing spending

    Costing exercises

    Fiscal space analyses

    Investment cases (cost-benefit analyses, cost of inaction analyses)

  • PF4C actions
  • Generate evidence

    Applying PF4C tools

    Engage in budget processes

    Operationalizing recommendations from evidence generation activities

    Supporting PFM reforms (Standard Chart of Accounts, PBB, fiscal decentralization, MTEF)

    Training on budget planning (MoF/line ministries) and budget approval Parliament)

    Advocate

    Government: Engaging political and technical counterparts

    Development partners: Working with WB, AfDB, IMF, donors, other UN agencies

    Civil society: Building alliances with civil society groups, think tanks and the media

    Module V. PF4C in the education sector

    This module will provide participants with the basic concept of the economic valuation of education, the estimation of its wider results and an introduction to the estimation of its benefits. The content could include the following:

  • Interpretation of models of monetization of educational impact (e.g. Mincer equation).
  • Interpretation of models of “wider benefits of education” (e.g. financial gains due to positive personal and social impacts gained after an increase of education).
  • Interpretation of value-added models (e.g. hierarchical regression estimations of positive and outlier value from education consumption when specific covariates are present that result on positive gains from the investment in education).
  • Module VI. Communication, advocacy and partnerships for PF4C

    This module will provide participants with knowledge and practice on speaking the “language of finance” and identifying possible partners to support their PF4C efforts. The content could include the following:

  • Effective communication, advocacy and knowledge sharing around budgets and public finance issues.
  • Ideas around leveraging partnerships with IFIs, UN system, academia/research institutions, civil society and other stakeholders active in public finance and/or budgeting processes.
  • Module VII. Developing a PF4C strategy

    This module will allow participants to carry out a rapid PF4C diagnostic to their sector and country context, which will then inform the development of a one-year PF4C action plan.

    A more detailed concept note and agenda, including presentation topics, will be developed in consultation with UNICEF ESARO as per the timeline indicated in this ToR. The training package should suggest pre-training reading materials that can be shared with participants a few weeks in advance, as well as pre-training and post-training knowledge evaluation tools.

    Expected Deliverables and Reporting Requirements

    Deliverables

    Estimated # of working days

    Suggested

    Timeline

  • Draft concept note, workplan and agenda for the course (in line with modules proposed above, with full details on presentation topics, timings, instructors, case studies, etc.)
  • 4 days

    By 08 April 2018

  • Participation by 1-2 experts in a preparatory Skype call with UNICEF ESAR staff
  • 90 minutes

    By 15 April 2018

  • Draft training package (concept note, annotated agenda, modules in power point form, pre and post evaluations, proposed reading materials, hand-outs and exercises, etc.)
  • 12 days

    By 8 May 2018

  • Final training package that incorporates al UNICEF feedback
  • 9 days

    By 29 May 2018

  • Pre-training engagement with participants
  • 2 days

    By 20 June 2018

  • Delivery of course in Nairobi
  • 5 days

    11-15 June 2018

  • Workshop report, including recomendations
  • 2 days

    By 30 June 2018

  • For deliverables where UNICEF feedback is expected (and not indicated yet on this ToR), the contractor is expected to identify this in the proposed concept note and indicate when products will be shared for UNICEF inputs allowing for reasonable time to respond (e.g. one week).
  • The proposed payment schedule is as follows:

  • 08 May 2018: 50% of the payment upon submission of deliverables 1-3
  • 30 June 2018: 50% of the payment upon submission of deliverables 4-7
  • All deliverables will be submitted to ESARO in electronic format (power point presentations, Word documents, video materials, etc.).
  • All products developed in the course of this consultancy are the intellectual property of UNICEF. As a result, the contractor may not use these products for any other purposes without the written consent of UNICEF ESARO.
  • Please note that UNICEF may elect to apply liquidated damages should the contractor fail to complete the services in accordance with the agreed work plan and delivery schedule. UNICEF shall have the right to deduct from any payment due to the contractor the amount of one tenth of a per cent (0.1 %) of the contract price per day of delay up to a maximum of ten per cent (10%) of the total contract price. These liquidated damages shall not relieve the contractor of its obligations or responsibilities that it may have under the contract.
  • Travel

  • A team of 2-4 experts will be expected to travel once to conduct the PF4C orientation training workshop in Nairobi, Kenya.
  • Desired Competencies, Technical Background and Experience

    For the institution:

  • Minimum 10 years of academic/research and training experience on PFM; experience with UNICEF on PF4C viewed as an asset
  • Qualified team of 2-4 PFM and/or PF4C experts with proven record of similar training experience with UNICEF or international development organization in the past.
  • For consultants who will be engaged in the project:

  • Advanced university degree in economics or related area
  • Minimum 7 years of relevant experience in analytical work on PFM and/or social budgeting; specific focus on social budgeting for children an asset – the team leader is expected to have substantive experience in this regard
  • Proven record/previous training experience on PFM (and especially social budgeting for children/PF4C)
  • Previous experience in preparation and delivery of training programmes on PFM topics
  • Good knowledge of the ESAR context an asset
  • Excellent presentation, interpersonal and collaboration skills
  • Excellent spoken and written English; knowledge of French or Portuguese is an asset.
  • Experience of working in developing countries
  • Performance Indicators for Evaluation of Results

  • Timely submission of completed, quality deliverables
  • Responsiveness and flexibility in reverting to requests from UNICEF
  • Timely conveyance of requests for information and feedback (when requesting relevant feedback from UNICEF)
  • Analytical ability to meaningfully factor in feedback received
  • Conditions

  • The contractor will work on its own computer(s) and use its own office resources and materials in the execution of this assignment. The contractor’s fee shall be inclusive of all office administrative costs.
  • Travel will be covered in accordance with UNICEF’s rules and tariffs (economy class rate as per UNICEF policies). Travel costs should be included in the overall fee.
  • The institution/firm selected will be governed by and subject to UNICEF’s General Terms and Conditions for institutional contracts (attached).
  • Payment is made against approved deliverables. No advance payment is allowed unless in exceptional circumstances against bank guarantee, subject to a maximum of 30 per cent of the total contract value in cases where advance purchases, for example for supplies or travel, may be necessary.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=511292

    Kenya: Short-Term Technical Assistance – Resource Tracking Specialist

    Organization: Palladium International
    Country: Kenya
    Closing date: 30 Dec 2017

    USAID funded HP+ will support preparation of Public Expenditure Reviews (PERs) for six deep dive counties to inform resource allocation at county level and next iteration of County Integrated Development Plans. HP+ will collaborate with WHO and World Bank to support MoH to conduct the Public Expenditure Tracking Survey Plus (PETS+), 2018 whose focus would be to link resources and results- Public Expenditure Tracking Survey (PETS) and Service Delivery Indicators (SDI) which will include selected HIV/AIDS service delivery indicators. In particular, the PETS will track availability of key inputs (ARVs, test kits, testing equipment's) for the HIV care and treatment. The desire to focus on results is particularly timely given that service delivery performance is critical to ensuring the public spending is translated into improved outcomes. The PETS+ will also assess the shift in linkage between resources and outcome in a devolved arrangement and will inform counties in the development of the next round of County Integrated Development. In addition, HP+ will support the counties in preparation of the CHAs and County budget analysis to inform resource allocations. Short-Term Technical experts for forthcoming assignment on resource tracking at county and national level

    1 Support Health Resource Tracking including National Health Accounts, Public Expenditure Review, National and county budget Analysis 2 Support preparation of National and County budget analysis 3 Build capacity on MoH and HP+ on application of 2011 System of health Accounts to generate a National health Accounts 4 Build capacity on counties to conduct public expenditure reviews

    1 Master's degree in economics or statistics 2 Experience on application of 2011 System of health Accounts 3 Experience in conducting NHA and other resource tracking tools and in an African country.

    How to apply:

    Please follow this link to apply: http://www.aplitrak.com/?adid=am92b25uYS5tYXJjZWxsZS40NDkxMC4zODMwQHBhbGxhZGl1bS5hcGxpdHJhay5jb20

    Kenya: FINANCE MANAGER – NAIROBI

    Organization: International NGO Safety Organisation
    Country: Kenya
    Closing date: 21 Dec 2017

    Organisation Background

    Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

    INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

    The Organisation has grown from innovative start-up to become a globally recognised charity and a valuable component of the humanitarian safety coordination system.

    Today the Organisation provides daily support to more than 850 NGOs in twelve of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

    INSO SOMALIA Country Office

    INSO started operations in Somalia in April 2015, taking over from the previous safety platform, NSP. INSO Somalia provides services to enhance the delivery of aid and preserve the safety of staff employed by over 160 Somali and International NGOs in the country. Specifically, the program provides the NGO community with tailored safety support through 3 main services: Research & Analysis (provision of regular reports, safety risk assessments and briefings); Capacity building (provision of various safety trainings); and Response (support to crisis management in response to critical incidents). The annual budget of the Somalia office is €2,300,000 per year, funded by ECHO, DFID, SDC, SHF and the German Cooperation.

    We are now seeking a qualified and experienced individual to join our country team as the Finance Manager. The post is to be based in our Nairobi office in Kenya, with travels to Mogadishu, Garowe and Hargeisa (approximately 20% of work time).

    Job Summary:

    The Finance Manager work closely with the Director and has the responsibility to protect the financial health and integrity of the project with enforcing appropriate accounting and financial procedures and policies; providing timely an accurate financial data to enable project orientation, planning and decision; meeting the external reporting and audits requirements; orienting staff in financial management, audits and procedures compliance.

    Main responsibilities

    • Oversees financial record keeping; controls and reconciles the documentation, uploads the financial information in SUN;
    • Maintains a secure filing system of the financial documentation;
    • Gives a clear picture of the financial position of the project with reports on donors’ budget adherence or budget variances;
    • Maintains an adequate project cash flow, prepares cash requests and follows donors’ disbursements,
    • Meets external reporting deadlines; prepares budgets and reports with exactness and compliance; liaises with donors and HQ when necessary;
    • Maintains healthy financial practices across the project; enforces finance working documents and trainings as needed to ensure staff adherence;
    • Acts as a focal point during audits, enforces internal and external audit recommendations in a timely fashion;
    • Reviews and authorizes transactions within his/her threshold; and
    • Manages the finance department, partakes in recruitment, orientation and training of staff with financial functions,

    Mandatory Requirements

    • Kenyan National
    • At least 5 years of experience in similar position within NGO sector;
    • Professional accountancy qualification or master’s degree in finance, accounting, business administration, management or economics;
    • Proficient in the use of accounting software systems (preferably SUNSYSTEM), Q&A reporting tool and excel;
    • Fluent English (written and spoken);
    • Donor/contract management experience and donor policy knowledge (preferably ECHO, DFID, SDC and/or SHF);
    • Understanding of humanitarian principles and practices
    • Ability to process large amounts of data;
    • Ability to handle multi donors and multiyear budgets
    • High attention to detail and accuracy;
    • Ability to direct and supervise;
    • Willingness to work in Somalia.

    Key Personal Competencies:

    • Well organized and capable to deliver work in tight deadlines
    • Excellent analyst
    • People management
    • Excellent interpersonal skills
    • A good listener
    • An effective communicator
    • Able to work in a multicultural environment
    • Team player
    • Quiet demeanour in stressful or crisis situations

    *Terms & Conditions: *12-month contract with expected start date of 01 February 2018**,** KES 500,000 per month salary**,** 24* working days annual leave per annum, medical coverage for the employee and up to 4 dependents.*

    How to apply:

    Interested applicants are requested to send the following to jobs@ngosafety.org before 17h00 GMT on 21 December 2017 and reference “INSO Finance Manager, Somalia/Nairobi-based” in the subject line of the email. Only shortlisted candidates will be contacted.

    • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (1-page maximum).

    • Up to date CV (5-page maximum).

    Please do not send any additional information (such as copies of certificates, copies of diplomas, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

    Assistant Procurement Manager Job in Nairobi Kenya

    Job Vacancy: Asst. Procurement Manager
     

    Location: Nairobi
     

    Salary: 150 K
     

    Nature of Job: Full time
     

    Summary: Our client seeks to recruit an Asst. Procurement Manager with FMCG or manufacturing companies’ experience.

     

    Duties and Responsibilities

    • Responsible for the supervision of the procurement operations
    • Receiving and reviewing all procurement requests for completeness and identification of commodities required
    • Determining priorities, developing work schedules, and assigning work to subordinates based upon available manpower and resources
    • Ensuring accurate completion of all the procurement requests to include the proper documentation of materials and cost expenditures
    • Maintaining a close continuing relationship with vendors, suppliers, and contractors to remain current and keep abreast of market conditions
    • Reviews, revises and/or concurs with purchase orders, bids, price quotations, and other procurement correspondence/documentation
    • Monitors all outstanding purchase orders and requisitions to ensure fulfillment or cancellation without loss of funds
    • Maintains required administrative files and records pertaining procurement

    Key Requirements and Skills

    • Degree in Procurement / Purchasing  Management or any other related  qualification
    • 5-8 years’ experience in a busy working environment.
    • A good team player with excellent communication skills
    • Mature, responsible and well organized
    If qualified send CV stating your experience, skills and qualifications to email protectedgement.com

    Only the shortlisted candidates will be contacted.
     

    Kenya: Head of Region – Isiolo

    Organization: Action Against Hunger USA
    Country: Kenya
    Closing date: 05 Dec 2017

    VACANCY ANNOUNCEMENT

    Name of the position: HEAD OF REGION – ISIOLO

    Country: Kenya

    Base: Isiolo

    Direct line manager: Country Director

    Line management of: Logistics Officer; Base Admin

    Starting date:

    As soon as possible

    Contract Duration: 1 year renewable based on performance and funding

    Founded in 1979, AAH International (Action Against Hunger) is an international humanitarian organization that delivers programs in over 40 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. From crisis to sustainability, AAH tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With Head Offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger.

    AAH has been present in Kenya since 2001. Currently the organization is implementing program activities in West Pokot, Isiolo,Bungoma, Busia, Trans Nzoia and Kakamega.

    The overall role of Head of Region includes developing a vision for the organization suited for the region; developing and maintaining a geographical expertise of the region including what are the priorities, capacities at region-level, opportunities, etc. ; maintaining constant and constructive engagement with local authorities and local actors; overseeing grant management at field level with particular focus on ensuring that the project is on-scope, on-time and on-budget; and ensuring that the program maintains the adequate level of overall coordination of all activities at field level, while ensuring that finance, logistic, HR and security are properly managed at base level.

    Specific responsibilities:

    More specifically, the following tasks shall be performed by the Head of Region:

    1. On developing a vision for the region and developing a geographical expertise, the Head of Region’s responsibilities will be to:

    · Ensure a clear vision for the County that incorporates government, AAH, donor and program needs, plans and strategies at the County level.

    · Ensure close liaison with the Program Managers and senior management team to implement the Country strategy objectives as well as the cross- cutting issues stipulated within the mission documents.

    · Participate in monthly/quarterly program strategic review meetings and ensure that clear vision of programs is articulated in the different areas of implementation, this will involve presenting the analysis of the lessons learnt from field visit, recommendations from various reports and to identify opportunities that will strengthen the program approaches and strategies to support AAH vision.

    · Participate in the reviews of the Country strategy and ensure integration with other sectors and articulation of emerging current issues to maximize on creating impact in AAH programming at the County Level

    · Participate in identifying and developing partnership at the county that will help the vision of the organization to build on each other’s strength and build synergies to maximize impact of programs.

    2. On representation at region level, the Head of Region is responsible to:

    · Support in creation and negotiation of MoUs at the country level where necessary in collaboration with PMs

    · Maintain good relationship with Government Ministries and partners in the county(ies) to ensure good synergies and understanding on programs for complementarity.

    · Ensure that the program technical meetings, other relevant working groups and other linkages meetings within the county are attended in collaboration with the PMs .

    · Advocate in ensuring that AAH ideas are integrated in the discussion within the County forum and network during the opportunities AAH has at the county level.

    · Participate in other coordination meetings with partners as the need arises.

    1. On grant management & compliance, the Head of Region is responsible for overseeing grant management and compliance at base level including:

    · Facilitating a good working relationship between the head of departments for different departments and respective checks (of suppliers, beneficiaries) and field visits to ensure accountability of activities.

    · Take lead of ensuring that grant opening, reviews and closure meetings at the base level are undertaken.

    · Ensure implementation of action points raised from meetings and field visit reports at the base level

    · Working closely with HOD Finance to ensure compliance of AAH procedures , donor rules and regulations at base level

    · Working closely with HOD Finance to conduct base internal compliance audits.

    1. On program implementation and coordination, while the Program managers report to the relevant Tech Coordinator, the Head of region role includes:

    · Oversee the work of the program managers in order to ensure good compliance of the activities with the objectives of the mission’s Country strategy, donor’s rules and regulations and program’s proposal objectives. This could be through regular review meeting and field spot checking of planned activities vs achievement.

    · Ensure continuous engagement with the program managers through: induction, follow up, performance appraisal, evaluation, team-building and coaching process to ensure they are motivated to carry out their duties.

    · Together with program managers, ensure timely and quality reporting in the program activities to avoid any delays as per set deadlines.

    · To fully participate in the program design & proposals, the design should ensure that the needs are representative of the community and incorporates County development integrated plans and other views of the communities per the needs.

    · Ensure that information sharing on new program development acquired from the meetings and technical forums is shared adequately with respective members of the team and it is applied accordingly by various recipients.

    1. On finance management, the Head of region is responsible of managing finance at base level including:

    • Validates all the PR, SPOs at the base level by check availability of funds for all activities and expenses

    • Ensuring respect and compliance to Cash Management Policy and Admin Kit at the base level.

    • Ensure safekeeping of AAH funds and assets

    • Carry out period cash count at least once a week and also at the end of each month (in writing ) with the Logistics Assistant

    • Review and validation of base cash forecasts before it’s sent to capital.

    • Review of monthly accountancy before it’s sent to capital to ensure that correct budget lines, account codes and descriptions are used.

    • Provide a key in‐field oversight role ensuring that mandatory checks are carried out, and analyze, and detect any potential sources of financial/material risk in AAHs operations. In consultation with concerned department, take/mitigate action against the identified risks.

    • Supervises the Logistics Assistant

    1. On Logistics, the Head of Region is responsible for ensuring that logistics at base level is properly managed including:

    · Monitor and analyze logistics data in respective base, assessing logistics capacities, supporting PMs in the assessment of their needs; contribute to the logistics mission strategy

    · Participate in project design, participate in the drafting of PPP / SP, and provide appropriate feedback and input

    · Implement and ensure the performance of the supply chain, making sure it complies with AAH procedures at all times; aims at optimal performance in terms of costs, quality and timeliness (purchasing, transport, stock)

    · Reviews and approves Purchase Requests from base and provides quality reporting on Supply Chain (receives PRs and updates/controls PFU/SFU)

    · Conducts periodic market surveys, consolidates information and shares with the Logistics Manager

    · Implement and ensure the performance of facilities management which includes : safety of the working and living environment, provision and maintenance of logistical equipment, security of logistical equipment, training and assistance to users; supervision of the building, rehabilitation and maintenance required for the functioning of the base and living environment; provision of water and energy supplies to all buidlings required for living and office space; accurate and timely reporting

    · Ensure transport and movement procedures for staff, activities and deliveries from/to base are organized and monitored.

    · Ensure proper, efficient and compliant fleet management

    · Ensure that logistics files (including Purchase Dossiers) are correctly filed and sent to capital on monthly basis.

    · Responsible for timely and accurate Monthly Logistics report, as prepared by Base Logistician, (including narrative, and PFUs, Stock Reports, Fleet Cost Report, Base Asset List, in-kind donations, maintenance/ rehabilitation report, communication report, and any other relevant documentation.

    1. On HR management, the Head of Region is responsible of ensuring HR compliancy at base level and generally managing HR including:

    · Implements human resources activities and policies and periodically recommends policies that will fit into the organizational culture.

    · Oversees the training function at base level and develop employee training schedules in collaboration with the Head of Human Resources.

    · Oversees handling of the disciplinary matters ensuring that the disciplinary process is followed according to the AAH disciplinary policy and in line with the Kenya Labor laws.

    · Analyzes employee benefits options and cost alternatives for providing employee benefits and recommends the same to the Head of HR. Recommends benefits program modifications and implements approved benefits modifications.

    · Compiles HR data and analyzes complex information, researches and develops solutions to complex HR issues working closely with Head of HR.

    · Addresses employee safety issues and ensures a conducive working environment for staff at base level

    · Work closely with Head of HR to conduct HR compliance audits at base level as per the compliance check list.

    · Assists in hiring, including developing job descriptions and job advertisements, screening candidates and conduct exit interviews at base level and also when called upon to assist in recruitments at national level.

    · Oversee regularization of staff meetings at base level as a platform for addressing staff issues, reviewing and sharing ideas affecting each department. The minutes of meetings should be shared with coordination team at capital level.

    8. On security management, the Head of Region is responsible for security management of the region including, in coordination with Log Coordinator and Head of mission:

    · Responsible for the safety and security of the Base, including staff and assets.

    · Collect and consolidate information for context and risk analysis

    · To actively participate in the update of base security plans in close liaison with the LogCo

    · To regularly update operational handouts/annexes/ communications and movements handbook (as per need)

    · Implement security procedures in compliance with AAH guidelines and policies as well as approved base security plan.

    · Brief AAH staff and visitors on local context and security

    · To prepare/submit incident reports to Log Co/ CD and manage security incidents/evacuations and medical evacuations in collaboration with them.

    QUALIFICATIONS

    · Min. BSc degree in Business Administration, International Relations or related studies.

    SKILLS & EXPERIENCE

    ESSENTIAL

    · 3-4 years in similar position, managing field bases or other similar role.

    · Demonstrated capacity to manage complex programs implemented with diverse teams

    · Demonstrate capacity in constructively engaging local authorities and local partners.

    · PMD-Pro certification (can be passed within the first quarter of the position)

    · Finance, admin, grant management, logistic, HR, security management experience

    · Knowledge on nutrition security, resilience, etc. programming is an advantage.

    COMPETENCIES

    · Integrity

    · Resilience

    · Problem solving

    · Technical credibility

    · Decisiveness

    · Influencing/negotiating

    · Innovation

    · Vision and strategic thinking

    · Capacity to reconcile different and sometime divergent priorities

    What AAH will offer:

    ü Start date: As soon as possible.

    ü Duty station: Isiolo Office.

    ü Remuneration package: Very Competitive salary package with additional benefits to include:

    § Career development opportunities with AAH

    § Comprehensive medical cover for self and dependents

    § Opportunity to work in a good and friendly environment with a dynamic and motivated team

    How to apply:

    Closing Date : 5th December 2017 by Close of Business 5pm. Applications sent after the closing date and time will not be considered.

    Interested candidates should submit their applications through www.myhotkenyanjobs.com/action

    Position opened to Kenyan Nationals only.

    PS Kenya Monitoring & Evaluation Manager Job Vacancy

    PS Kenya

    Job Vacancy: Manager, Monitoring & Evaluation – HIV & TB

    Department:

    Research and Metrics department

    Reports To: Senior Manager, Monitoring & Evaluation

    Supervision: M&E officers – HIV & TB

    Division:
    Research & Metrics

     

    Purpose: Population Services Kenya in collaboration with other partners is implementing of the HCM HIV program whose goal is increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” strategy in the private sector.

    The Manager, M & E – HIV & TB will work directly under the supervision of the Senior Manager, M&E to implement data driven activities to monitor, track and report on progress throughout the HIV continuum of care.
     

    Responsibilities

    • The M & E Manager, HIV/TB will have responsibility for designing and implementing M&E and other strategic information (SI) tasks related to the HIV and TB project activities. The incumbent will also have the responsibility for setting up systems at various levels for tracking of the progress of the program and the achievement of project objectives. The Manager will set up tools and systems to monitor project activities in the field, and supervise the systematic collection, analysis and reporting of data.
    • She/he will be responsible for the implementation of PEPFAR & other data management systems such as facility EMR systems, DATIM & Site Improvement Monitoring systems (SIMS).
    • Guides the project team in planning, designing and implementing the monitoring, evaluation and reporting (MER) plan.
    • Sets up internal data quality assurance systems and develops and implement systems to address gap. Manages all external data quality audits as required
    • Ensures program teams utilize data for decision making at all levels including capacity building and mentorship of program and data staff
    • Utilizes appropriate data management systems to monitor the 90:90:90 objectives and indicators throughout the HIV continuum.
    • Supports the project team in interpreting data on indicators, targets and results
    • Reviews program data on a monthly basis to ensure concurrency with MOH DHIS 2 data.
    • Supporting the program team in preparing program related data and reports for reference by the program team as well as the donors and other stakeholders, data for conference abstracts, program presentations for external and internal meetings as well as supporting best practice of the program using data
    • Other assignments as related to monitoring and evaluating the quality and performance of program efforts.

    Key Performance Indicators

    • High levels of accuracy in reporting of program data from providers, partners and subsequently the prime (PS Kenya). 
    • Successful implementation of audit findings by program teams; 
    • Improved quality of M&E data at provider and partner level 
    • Up-to-date and readily available repository for program data for use on demand 
    • Use of technology for monitoring program performance 
    • Skills transfer /mentorship of program and data teams in the program

    Person Specifications
     

    Academic Qualifications

    • A Bachelor’s degree in Health or Social Sciences, Statistics / Biostatistics, demography, population studies, M&E or related field. Master’s Degree in statistics, demography, or public health an added advantage.
    • Monitoring and Evaluation professional training

    Professional Qualifications

    • Proficiency in Microsoft Office Suite
    • Experience in data analysis software packages such as SPSS, Epi Info, STATA and R.
    • Knowledge and experience with GIS applications and Tableau software is an added advantage.

    Experience

    • Minimum 5 years’ experience in setting up and implementing monitoring and evaluation activities for a major project in HIV/AIDS/TB in a developing country.
    • Strong knowledge of monitoring and evaluation methodology, data quality assurance, analysis and reporting
    • High level of competency in managing data information and evaluations of large scale HIV/AIDS/TB activities
    • Strong writing skills and experience with producing technical reports required
    • Understanding of statistical software and data management required
    • Familiarity with PEPFAR reporting and indicators for HIV Care & Treatment-related data required
    • Experience in health systems support for quality data and use of data for decision making
    • Demonstrable experience in health information management systems engaging with DHIS, electronic medical records (EMR)
    • Experience in training, mentorship and facilitation skills would be an added advantage. 

    Skills and Competencies 

    • Good report writing and graphical presentation skills
    • Excellent verbal, interpersonal and written communication skills
    • Strong analytical and decision making abilities
    • Pays attention to detail and writes clear and concise reports
    • Team player with the ability to work in a fast-paced environment with minimum supervision
    • Good planner and observer of timelines

    How to Apply

    Deadline: 10th November 2017

    Kenya: Procurement Assistant(IT)

    Organization: Mercy-USA for Aid and Development
    Country: Kenya
    Closing date: 03 Nov 2017

    POSITION: PROCUREMENT ASSISTANT (IT)

    DEPARTMENT: PROCUREMENT AND LOGISTICS

    REPORTS TO: PROCUREMENT &LOGISTICS COORDINATOR

    NATURE AND SCOPE OF THE POSITION

    The Procurement Assistant will support the Procurement and Logistics Coordinator in the provision of a professional, effective and knowledgeable service for the procurement, logistics and IT division. As part of the Procurement IT Team, the Procurement Assistant will provide accurate, timely and auditable assistance in the administration of Mercy USA procurement process, ensuring that processes are fully compliant with current policies and procedures

    DUTIES AND RESPONSIBILITIES

    • Monitoring and maintaining computer systems and networks
    • Troubleshooting system and network problems and diagnosing and solving hardware or software faults
    • Setting up new users' accounts and profiles and dealing with password issues
    • Installing and configuring computer hardware operating systems and applications
    • Replacing parts as required
    • Testing and evaluating new technology
    • Conducting electrical safety checks on computer equipment
    • Carrying out preventive maintenance exercises for desktops, laptops and printers on a monthly basis
    • Maintain a System of Tracking procurement and Logistics requests and generate status reports
    • Advice the Logistics Coordinator on all issues related to procurement and logistics and ensure transparency and accountability in all activities
    • Maintain a proper record of expenditures, receipts, tracking sheets, supplies request, quotes, tenders, evaluations, waybills etc according to the Logistics Manual
    • Maintain up to date list of major vendors, suppliers, and service providers for all operational locations
    • Assisting in planning, implementing and/or supervise key services in the procurement process including asset management, general supply chain and functioning
    • Assisting in planning, implementing and/or coordinate logistics, procurement (goods &services)
    • Maintains relevant internal databases and files; keeps track of any contractual agreements, framework arrangements, etc. Ensures safe custody of the Purchase Orders, Quotations.
    • Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitions in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.

    JOB SPECIFICATION

    QUALIFICATIONS

    ESSENTIAL

    DESIRED

    Academic

    · Bachelor’s Degree preferably in Information Technology, Procurement or related field

    Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification.

    Experience

    • At least 2 years of experience in Systems Administration, Procurement and Logistics

    Work related skills

    · Outstanding Organizational and time management skills

    · Strong communication skills

    · Ability to multitask and prioritize daily workload

    · Aggressive and Result Oriented

    · Able to meet deadlines

    Personal attributes

    · Ability to work under pressure

    · Trustworthy

    · Team player

    · Responsiveness

    · Strong interpersonal skills

    · Strong customer relation skills

    · Integrity

    This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.

    The jobholder is expected to perform in a manner consistent with the values and philosophy of

    “**Mercy USA for Aid and Development”**

    How to apply:

    About Mercy USA

    Mercy-USA for Aid and Development is dedicated to alleviating human suffering and supporting individuals and their communities in their efforts to become more self-sufficient. Incorporated in the State of Michigan in 1988, Mercy-USA’s projects focus on improving health, nutrition and access to safe water, as well as promoting economic and educational growth around the world.

    The position will close on the 3rd November 2017, the incumbents should send their CV’s and cover letters or motivational letters to hr.eaprogram@mercyusa.org. Only shortlisted candidates will be contacted

    TechnoServe Senior Business Advisor Job in Kenya

    TechnoServe
     

    Recruitment Notice
     

    Job Vacancy: Senior Business Advisor

    TechnoServe Background:

    TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. 

    We are a nonprofit organization that develops business solutions to poverty by linking people to information, capital and markets. With more than four decades of proven results, we believe in the power of private enterprise to transform lives. 
     

     

    Program Description: TechnoServe is supporting the implementation of a pilot program that aims to address shortcomings in financial inclusion primarily, financial literacy training and existing digital payment systems in the dairy sector by tailoring experiential, participative and innovative training tools coupled with digital financial tools for disbursements and input purchases alongside the adoption of improved operations management (DOM) systems to facilitate use of digital transactions to expand credit provision. 
     

    The end goal of this pilot program is to increase the incomes of small-scale dairy farmers and agribusinesses by addressing shortcomings in existing digital financial service systems.  

    The intended outcomes of the pilot are to:

    1. Refine the value proposition of digital financial tools in the dairy sector and define strategies to overcome barriers and risks to adoption (including financial, mobile and product literacy)
    2. Test new digital financial tools as a model to increase access to working capital credit and other tailored financial services (including asset finance, insurance).
    If this pilot program demonstrates that the new digital financial tools can effectively advance rural financial inclusion, there would be numerous opportunities to scale the model across other agricultural sectors.  

    Position Description:
     

    The individual will facilitate the following activities to achieve the project objectives:

    • Provide technical assistance to pilot partner SACCOs in adopting and adapting the financial literacy training tools; including technical assistance to scale.
    • Provide technical assistance to pilot partner SACCOs in developing and implementing their digital financial strategy for the dairy sector.
    • Build partnerships to address key financial service needs of dairy co-ops, processors, input SMEs and farmers (e.g. working capital, asset credit, insurance)
    • Provide technical assistance to pilot partner banks and SACCOs in extending their digital financial solutions into the informal dairy sector.
    • Identify and enable opportunities to work with additional SACCOs
    • Collect relevant data for monitoring and evaluation purposes and support the production of narrative reports and case studies.

    Minimum Skills and Experience required

    • Degree in Marketing, Banking, ICT and/or related fields
    • Minimum 5 years relevant experience
    • Training and experience working in M4P projects a must
    • Experience working in the banking sector or in marketing
    • Track record of building and managing strong client and stakeholder relationships with private, public sector and government
    • Confident with project management and reporting
    • Excellent communication, analytical and strategy skills
    • Confident with MS Word, Excel, PowerPoint and Outlook

    Desired Skills

    • Is a self-starter, energetic, and friendly
    • Comfortable with new ways of thinking and working
    • Engages people and empowers them to deliver on promises
    • Maintains integrity and personal reputation
    • Ability to analyse complex issues and propose solutions
    • Reviews information quickly and does not hesitate to try out solutions
    • Is passionate about knowledge learning and sharing

    How to Apply:
     

    Please submit your application (by email only) to email protected  with the position title placed in the subject line. 

    Please include (1) cover letter describing your interest, (2) curriculum vitae.

    Please include all requirements in a single document (pdf). 

    Applications will be treated confidentially. 

    Deadline for applications is 20th October 2017. 

    Note that only short-listed candidates will be contacted.

    TechnoServe is an Equal Opportunity Employer of Minorities, Females and Individuals with Disabilities.

    KVA Short Term Project Co-ordinator (Livestock Identification and Tracebility Project) Job in Kenya

    The Kenya Veterinary Association

    Short Term Project Co-ordinator – Livestock Identification and Tracebility Project 


    The Kenya Veterinary Association (KVA) is a membership professional association for Veterinary Surgeons whose mandate is primarily to promote the economic development and welfare of its members as well as to safeguard the health and welfare of animals with an overall aim of enhancing farmers’ economic welfare. 

     

    Towards this end the Association in collaboration with key partners is involved in identification and traceability project in the Country. 

    The Association is in the process of recruiting a Project coordinator on short contract (4 Months) to spearhead the project on fulltime basis.

    Description: The Project Coordinator will have the ultimate management responsibility for the project and will ensure that the project activities are completed in time in line with budgetary guidelines. 

    The Project coordinator will report directly to the Head of the project steering committee. 

    The overall function of the Project Coordinator will be to implement the strategic goals and objectives of the project.

    The position is based in KVA headquarters office with frequent travels to the project site.

    Responsibilities:
     

    1. Program implementation, oversight and development

    • Leads the implementation of the Livestock identification and traceability project.
    • Organizes trainings, roundtables, networking events and other activities to achieve the goals and objectives of the project.
    • Works together with the project steering team, KVA NEC and management team for success of the project.
    • Develops work plans, budgets and progress reports as required by KVA, donors and other partners
    • Maintains relationships the donor, project partnersand stakeholders in order to create a network in which peer-learning and experience-sharing can occur.
    • Build a strong team and enhance teamwork during the implementation of the project

    2. Communication, Monitoring and Evaluation

    • Represents the project in dealing with partners, government agencies, donor agencies and beneficiaries, and at public appearances.
    • Ensures monitoring and evaluation activities and reports are completed on schedule
    • Establish a baseline and progressively take note a document key findings and lessons learnt.
    • Reviews and finalizes project reports
    • Ensure the project team adheres to all the policies of KVA at all times

    3. Financial management and grant oversight

    • Responsible for implementing activities in accordance with project or activity budgets.
    • As accounting officer ensure sound management of finances, personnel, project facilities and risks in collaboration with finance team.
    • Consults with project accountant and Finance & Administration team regarding best practices for financial administration of project work
    • Develops and monitors the grant agreements and sub-agreements for project partners
    • Ensure all the financial policies are adhered to by the entire project team.

    Minimum Requirements

    • University Degree in Veterinary Medicine from a recognized university.
    • Member of the Kenya Veterinary Association (KVA) of good professional standing.
    • Duly registered & retained by the Kenya Veterinary Board (KVB)
    • Minimum 2 years’ experience in Project Management with demonstrated success in project planning, financial management, program monitoring, report writing, identifying and procuring technical assistance.
    • Computer literacy.

    Selection Criteria

    • Experience in Livestock identification and traceability, beef value chain programs is an added advantage
    • Excellent organizational skills, with the ability to manage multiple responsibilities; comfortable working in a fast-paced, dynamic environment and committed to meeting deadlines and creating and improving processes.
    • Strong presentation, interpersonal and mentoring skills with ability to build relationships and work effectively with myriad stakeholders.
    • A track record that demonstrates energy and creativity, and the ability to successfully prioritize and manage competing priorities.
    • Excellent verbal and written communication skills, including public speaking and presentation skills.
    • Experience in data processing

    How to Apply:
     

    Interested applicants should send their applications together with a detailed CV, stating qualifications, experience, current position and remuneration, phone contact, email address, name and addresses of two (2) referees, enclosing copies of relevant certificates/testimonials, by Friday 16th October2017 to:

    Hon Secretary, Kenya Veterinary Association, 

    Head Office, Veterinary Research Labs, Kabete, 

    P. O. Box 29089 – 00625 

    Kangemi Nairobi Kenya. 

    Applicants must meet the minimum requirements and must be ready to begin work immediately. 

    Only short-listed candidates will be contacted no later than Wednesday 18th October,2017.

    Head Office – Veterinary Research Labs, Kabete
    P.O. Box 28089- 00625 Nairobi, 

    Telephone: +254 (20) 808 5685,
    Mobile: +254 (727) 680 022, 

    Website: www.kenyavetassociation.com