Kenya: Assistant – Finance & Administration

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Organization: Concern Worldwide
Country: Kenya
Closing date: 30 Sep 2018

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified Kenyan nationals for the following position:

Job Title: Assistant – Finance & Administration

Job Location: Marsabit

Reports to: Officer – Finance & Administration

Direct Reports:

Office Cleaner

Security Guard

Contract Details:

One (1) Year Fixed Term Contract Renewable Subject to Availability of Funds and Performance

Salary Grade – 2

Group Pension

Group Medical Cover (Principal + 2 Dependants)

Group Life Assurance Cover

Group Personal Accident Cover

Job Summary:

The incumbent will be responsible for a variety of financial and administrative tasks and responsibilities that ensure the efficient and effective running of Marsabit Office programme support operations in compliance with Concern’s policies and procedures

Main Duties & Responsibilities:

Finance:

a. Petty Cash

· Issuing of cash in line with Concern’s procedures & policies.

· Recording all transactions on an excel cashbook on a daily basis.

· Filing all associated paperwork associated with such transactions.

· Ensure floats are cleared promptly

· Ensuring the cashbox is stored securely during cash hours.

· Ensuring cash is available in various suitable denominations.

· Conducting daily cash counts, reconciliation and reporting in case of any discrepancy

· Preparation of weekly cash counts for each currency at week-end reconciling cash balances to cashbook balances – ensuring all codes are fully input.

b. Mpesa

· Updating mpesa payments in the Mpesa book and Cashbook

Administration:

· Receiving, printing, facilitating review and approvals, scanning and sending/emailing documents between field offices (Maikona, North Horr, Illeret & Moyale)

· Assist in photocopying & scanning of administration and finance documents

· Organizing staff and visitors’ accommodation in Marsabit and preparing payment requests for the same

· Monitoring of office supplies to ensure adequate supply and proper usage including field ordering and updating the stock card

· Warehouse/stores management including ensuring that the store /warehouse are kept clean and tidy

· Monitoring electricity consumption and loading units

· Responsible for office cleanliness and security by supervising the Office cleaner and Security Guards

Responding to Emergencies:

· Participating and contributing as necessary towards Concern’s emergency response as and when necessary

· Complying with Concern’s health, safety and security guidelines during emergencies.

Concern Code of Conduct and Associated Policies:

· Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies

Disclaimer Clause:

This job description is not exhaustive and may be revised by the line manager from time to time

Job Specification:

· Professional certification ACCA/CPA level 2. A Diploma or Degree in Accounting, Finance, Business or Public Administration or relevant field will be an added advantage.

· At least one (1) years’ experience in a similar role

· Knowledge of and competency in common finance/accounting and administration processes and procedures

· Proficiency in the use of MS Office

· Excellent communication, interpersonal, planning and organization skills

· Ability to operate office equipment e.g. printer, scanner, photocopier, shredder etc.

· Fluency in English and Kiswahili. Fluency in the local language is preferred.

· A proactive self-starter and achiever

How to apply:

Interested candidates, who meet the above requirements, should send a

CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘**Administration Assistant -** Marsabit’. The closing date for applications is Sunday, 30th September 2018.

Each application must include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

Follow Concern online: www.concern.net

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRUITMENT

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