Tag Archives: adeso

Kenya: Finance Intern – NEAR

Organization: Adeso
Country: Kenya
Closing date: 09 Sep 2018

VACANCY ANNOUNCEMENT: FINANCE INTERN – NEAR

Organization: NEAR – Network for Empowered Aid Response www.near.ngo

(Hosted by Adeso – African Development Solutions, www.adesoafrica.org )

Position Title: Finance Intern

Reporting To: Finance and Grants Manager – NEAR

Working With: NEAR and Adeso Staff

Program/Duty Station: Nairobi, Kenya

Duration: Three (3) Months

Starting Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

POSITION SUMMARY

Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.

POSITION PURPOSE

The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.

SPECIFIC ROLES AND RESPONSIBILITIES

• Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.

• Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.

• Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.

• Allocation of expenses to the relevant programs and department.

• Tracking the employee advances on monthly basis and following up on the recovery process or management action.

• Undertaking monthly closeout procedures such as bank accounts reconciliations etc.

• Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.

• Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.

• Supporting all Adeso program and non-program audits.

Administrative Roles

• Filing statutory deductions in a timely manner with the relevant authorities.

• Ensuring systematic filing of all supporting documentation for the project.

• Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.

SKILLS AND QUALIFICATIONS

• Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).

• CPA (II).

• Minimum of 1 year of relevant experience of accounting and/or book-keeping

• Basic knowledge of accounting systems

• Basic administrative skills.

• Computer skills – MS Word, Excel and Outlook;

• Effective communication skills – proficiency in written and spoken English and Swahili a must;

• A strong team-player and committed to diversity, equal opportunity and capacity building;

• Ability to work under pressure and meet tight deadlines;

• Ability to establish and maintain harmonious working relationships with co-workers;

• Ability to legally work in Kenya.

• Strong morals, honesty, transparency, and respect.

• Pro-activeness, creativity, assertiveness and analytical skills.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@near.ngo, quoting “Finance Intern” in the email subject matter, by 9th September, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV; and

• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

Kenya: HR Assistant – Maternity Cover

Organization: Adeso
Country: Kenya
Closing date: 06 Sep 2018

VACANCY ANNOUNCEMENT: HUMAN RESOURCES ASSISTANT (HRA)

Organization: Adeso – African Development Solutions, www.adesoafrica.org

Position Title: Human Resources Assistant – Maternity Cover

Line Manager: HR Coordinator

Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff

Program/Duty Station: Nairobi, Kenya

Duration: 4-5 Months

Starting Date: 10th September, 2018

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.

SPECIFIC ROLES AND RESPONSIBILITIES

1. Recruitment

· Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.

· Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.

· Leading the creation of recruitment plans for open positions.

· Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.

· Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.

· Acting as liaison with advertising agencies.

· Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.

· Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.

· Performing in-person and telephone interviews with candidates.

· Communicating employer information/benefits during screening process.

· Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.

· Documenting interview summaries and hiring decisions.

· Performing reference/background checks for successful candidates.

· Sending job offer emails and answer queries about compensation and benefits.

· Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee's starting date etc.

· Organizing the induction programs/schedules for new employees.

· Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.

· Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.

· Monitoring and applying HR recruiting best practices.

· Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.

· Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

2. Employee and Consultancy Contract Database Management

· Updating the employee and consultancy contract database on regular basis.

· Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

3. Employee Leave Management

· Notifying staff of their accrued/usage of leave days.

· Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.

· Updating the employee Leave Database on a regular basis.

· Filing employee Leave Request Forms in the appropriate physical files.

· Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

4. Payments

· Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.

· Updating the HR payments physical file on regular basis.

5. Exit and Separation

· Notifying exiting staff of the Organization’s acceptance of resignation.

· Providing guidance on the exit and clearance process and documentation.

· Conducting interviews with employees during the exit process.

· Computing staff final dues for review and approval by the HR Manager.

6. Records Management

· He/she will be the custodian of all personnel and consultancy physical files.

· Receiving, verifying and filing monthly employee time sheets.

· Updating time sheet trackers.

· Scanning and uploading documents to the available cloud platforms.

· Preparing HR files and other relevant documents for audits.

7. Others

· Providing information and feedback on general HR queries from staff and external parties.

· Participating in employee performance management review meetings when necessary.

· Making new staff ID card requests from the vendor.

· Supporting and assisting in coordination of HR communication.

· Administrative tasks as instructed from time to time.

· Any other duties as may be assigned.

SKILLS AND QUALIFICATIONS

· Diploma in HR, Business Management/Administration or equivalent;

· At least one (1) years’ experience in HR or administration, preferably with an INGO;

· Substantial knowledge of HR administrative procedures and systems;

· Familiarity with Kenya and South Sudan;

· Experience with employee-benefits administration;

· Computer skills – MS Word, Excel and Outlook;

· Effective communication skills – proficiency in written and spoken English and Swahili a must;

· A strong team-player and committed to diversity, equal opportunity and capacity building;

· Ability to work under pressure and meet tight deadlines;

· Ability to establish and maintain harmonious working relationships with co-workers;

· Ability to legally work in Kenya.

Desirable

· Fluent spoken and written Somali language will be an added an advantage;

· Knowledge and experience of Somalia, South Sudan, US and UK labor laws;

· Experience administering employee benefits including medical insurance and pension;

· Experience working with remote teams in a multicultural environment;

· Ability to travel/valid passport.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting “**HR Assistant – Maternity Cover**” in the email subject matter, by 6th September, 2018.

Each application should be addressed to the Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

Kenya: HR Assistant

Organization: Adeso
Country: Kenya
Closing date: 06 Sep 2018

VACANCY ANNOUNCEMENT: HUMAN RESOURCES ASSISTANT (HRA)

Organization: Adeso – African Development Solutions, www.adesoafrica.org

Position Title: Human Resources Assistant

Line Manager: HR Coordinator

Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff

Program/Duty Station: Nairobi, Kenya

Duration: 4-5 Months

Starting Date: 10th September, 2018

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.

SPECIFIC ROLES AND RESPONSIBILITIES

1. Recruitment

· Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.

· Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.

· Leading the creation of recruitment plans for open positions.

· Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.

· Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.

· Acting as liaison with advertising agencies.

· Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.

· Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.

· Performing in-person and telephone interviews with candidates.

· Communicating employer information/benefits during screening process.

· Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.

· Documenting interview summaries and hiring decisions.

· Performing reference/background checks for successful candidates.

· Sending job offer emails and answer queries about compensation and benefits.

· Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee's starting date etc.

· Organizing the induction programs/schedules for new employees.

· Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.

· Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.

· Monitoring and applying HR recruiting best practices.

· Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.

· Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

2. Employee and Consultancy Contract Database Management

· Updating the employee and consultancy contract database on regular basis.

· Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

3. Employee Leave Management

· Notifying staff of their accrued/usage of leave days.

· Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.

· Updating the employee Leave Database on a regular basis.

· Filing employee Leave Request Forms in the appropriate physical files.

· Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

4. Payments

· Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.

· Updating the HR payments physical file on regular basis.

5. Exit and Separation

· Notifying exiting staff of the Organization’s acceptance of resignation.

· Providing guidance on the exit and clearance process and documentation.

· Conducting interviews with employees during the exit process.

· Computing staff final dues for review and approval by the HR Manager.

6. Records Management

· He/she will be the custodian of all personnel and consultancy physical files.

· Receiving, verifying and filing monthly employee time sheets.

· Updating time sheet trackers.

· Scanning and uploading documents to the available cloud platforms.

· Preparing HR files and other relevant documents for audits.

7. Others

· Providing information and feedback on general HR queries from staff and external parties.

· Participating in employee performance management review meetings when necessary.

· Making new staff ID card requests from the vendor.

· Supporting and assisting in coordination of HR communication.

· Administrative tasks as instructed from time to time.

· Any other duties as may be assigned.

SKILLS AND QUALIFICATIONS

· Diploma in HR, Business Management/Administration or equivalent;

· At least one (1) years’ experience in HR or administration, preferably with an INGO;

· Substantial knowledge of HR administrative procedures and systems;

· Familiarity with Kenya and South Sudan;

· Experience with employee-benefits administration;

· Computer skills – MS Word, Excel and Outlook;

· Effective communication skills – proficiency in written and spoken English and Swahili a must;

· A strong team-player and committed to diversity, equal opportunity and capacity building;

· Ability to work under pressure and meet tight deadlines;

· Ability to establish and maintain harmonious working relationships with co-workers;

· Ability to legally work in Kenya.

Desirable

· Fluent spoken and written Somali language will be an added an advantage;

· Knowledge and experience of Somalia, South Sudan, US and UK labor laws;

· Experience administering employee benefits including medical insurance and pension;

· Experience working with remote teams in a multicultural environment;

· Ability to travel/valid passport.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting “**HR Assistant**” in the email subject matter, by 6th September, 2018.

Each application should be addressed to the Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

Kenya: Logistics and Admin Assistant – NEAR

Organization: Adeso
Country: Kenya
Closing date: 01 Aug 2018

VACANCY ANNOUNCEMENT: LOGISTICS AND ADMIN ASSISTANT – NEAR

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo,

(Hosted by Adeso – African Development Solutions www.adesoafrica.org)

Position Title: Logistics and Admin Assistant

Reporting To: Executive Director – NEAR, with technical guidance from the Adeso/NEAR Operations Manager.

Working With: Programs, Operations and Finance Teams

Program/Duty Station: Nairobi, Kenya

Duration: Three (3) Months with possibility of extension

Starting Date: Immediately

ORGANIZATIONAL BACKGROUND

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

POSITION SUMMARY

Based in Nairobi, under the supervision of the Executive Director – NEAR and technical guidance of the Operations Manager, the Logistics and Admin Assistant will be a full-time member of the NEAR team and will play a crucial role in supporting the global NEAR team with various administrative and logistical duties.

The purpose of the position is to provide logistical and administrative support at the Nairobi office by working with the NEAR team across the globe, while adhering to Adeso policies and procedures.

POSITION PURPOSE

The Logistics and Admin Assistant will be responsible for ensuring quality for both administrative and logistics activities in HQ and across NEAR field offices and projects. S/he will also ensure administrative and logistics functions are delivered in a timely and cost-effective manner with high quality and appropriate standards; and support field teams in achieving and maintaining minimum donor and local regulation standards.

SPECIFIC ROLES AND RESPONSIBILITIES

1. Administrative

· Provide general administrative and clerical support including mailing, scanning, faxing and photocopying documents

· Develop and maintain an electronic and hard copy filing system.

· Perform data entry and scan documents.

· Manage calendar for the Executive Director.

· Assist in resolving any administrative problems.

· Run company’s errands as seen fit

· Prepare and modify documents including correspondence, reports, drafts, memos and emails.

· Schedule and coordinate meetings, appointments and travel arrangements for NEAR staff/consultants.

· Maintain office supplies for various departments.

· Any other duties as may be assigned by the Executive Director

2. Procurement

· Ensuring project procurement is conducted in line with Adeso/donor policies and track procurement on weekly basis.

· Support in ensuring quality and reliable goods and service are purchased while maintaining a record of project purchases.

· Assist the team and the Operations Manager in maintaining and updating files with information relating to procurements undertaken and ensure that they are consistent with Adeso/donor policies.

· Ensuring timely and accurate logistical reporting to the Programs Manager and Operations Manager.

· Ensuring timely delivery of program supplies in line with project implementation.

· Assisting in development, monitoring and review of procurement plans.

· Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.

· Adhering to Adeso procurement policy and specific donor procurement regulations.

3. Warehousing/Assets

· Ensuring that all NEAR assets and equipment used are properly assessed and documented (including physical location, users and condition) to contribute to an updated Country Program Asset Register.

· As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.

· Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.

· Ensure that all items received and issued are tracked and properly recorded in both HQ and field offices in accordance with Adeso Asset policy.

· Plan and conduct the asset verification on a quarterly basis and update the register and report on any variances.

4. Communication/IT

· Assist with logistical support in the event of emergencies and ensure that all necessary advance measures have been taken and communicated to staff.

· In coordination with the ICT Department, support ICT in the management of ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.

· Support ICT department to ensure that NEAR staff adhere to the contracts with the internet service provider and tracking performance and end dates.

· Assist ICT in ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report any defects and maintenance needs to ICT.

QUALIFICATIONS & EXPERIENCE

· Diploma in Business Administration, Procurement/Supply Chain Management or its equivalent in relevant field.

· Minimum of three (3) years’ experience in a similar role (NGO field preferred).

· Knowledge of donor regulations including EU and USAID will be an added advantage.

· Ability to support personnel and cargo transport, fleet management in INGOs

· Excellent planning, coordination, and reporting skills, with the ability to organize priorities.

· Experience in setting up offices and close out of projects.

· Excellent IT skills, with particular proficiency MS Word, MS Excel and email are a must.

· Technical IT skills, such as networking and problem solving is an advantage.

COMPETENCIES

· Honest, openness and transparency.

· Excellent people management skills and good communicator.

· Able to work effectively in multicultural environment.

· Proven ability to work in a team.

· Highly organized and self-motivated.

· Ability to work under high pressure and prioritize tasks.

· High standard of written and spoken English a must.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@near.ngo, quoting “**Logistics and Admin Assistant**” in the email subject matter, by 1st August, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

Kenya: Operations and Partnership Advisor – NEAR

Organization: Adeso
Country: Kenya
Closing date: 31 Jul 2018

TERMS OF REFERENCE: OPERATIONS AND PARTNERSHIP ADVISOR – NEAR

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo,

(Hosted by Adeso – African Development Solutions www.adesoafrica.org)

Project: NEAR Capacity Strengthening Program

Position Type: Consultancy

Study/Assessment Topic: Operations and Program support

Position Location: Nairobi, Kenya with Frequent Travel to Somalia, DRC and South Sudan

Duration: 2-3 Months (May Be Extended)

Reporting To: Programs Manager – NEAR

Working With: The NEAR Secretariat

Starting Date: Immediately

ORGANIZATIONAL BACKGROUND

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

BACKGROUND FOR CONSULTANCY

The Operations and Partnership Advisor will work closely with the NEAR Programs Manager to ensure that adequate levels of operations support are provided to NEAR personnel and partners working in Africa. This position will ensure that partner programmatic milestones are achieved before project closeout and support NEAR in general in ensuring compliance of all programs. S/he will contribute to the Capacity building of CS partners and assist the Executive Director with the design of operations department systems, policies and procedures to ensure efficiency and effectiveness in the implementation of NEAR programs globally.

SCOPE OF WORK

Support to Capacity Strengthening (CS) Program

· Support the development and review of policies, procedures and systems for partners and ensure that the partners have proper systems for documentation and compliance with donor requirements.

· Lead the coordination with the CS Program team.

· Receive, track, and document programmatic reporting for Africa-wide CS activities.

· Support consultants on the development and implementation of Financial, Procurement and Human Resources (any other policies & procedures) procedures and systems.

· Work with partners to ensure that the developed trainings and strategies are well understood and appropriate for their organization and capacity.

· Monitor and further develop capacity development plans for partners, together with all departments, including Finance, Logistics, M&E etc.

· Provide support to partners on any organizational development aspects, based on capacity development plans.

· Understanding of and demonstrated commitment to upholding NEARs’ Core Values.

Operations and Donor Contractual Management

· Conduct an analysis of NEAR program income and cost share in coordination with Finance.

· Develop an expense plan for available program income.

· Conduct an analysis of existing contracts and strategy for payment.

· Conduct an analysis on partnership and hosting MoUs.

· Propose innovative solutions utilizing new technologies to enhance the asset certification process.

· Support the NEAR monthly expense review and projection process.

· Contribute to the proposal development process.

· Review alternative systems for requisition and purchase order management.

· Ensure proper documentation of program income in close coordination with Adeso.

· Manage international and regional travel requests and bookings.

· Develop a transition plan for NEAR to become an independent institution

· Any other duties as assigned.

CONSULTANCY PERIOD

2-3 months (may be extended)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

· At least 5+ years relevant experience;

· Previous experience coordinating logistics in Sub Saharan Africa – strongly desired;

· Proven ability to handle sensitive, confidential materials in an appropriate manner;

· Proven ability to develop and monitor work plans and training plans.

· Understanding of and experience with the administration of USAID and ECHO grants, cooperative agreements and contracts.

· Excellent analytical, operations and financial management skills.

· Excellent oral communication and presentation skills.

· Excellent writing and editing skills.

· Experience with MS Excel and Word.

· Must have initiative and attention to detail.

· Proven ability to multi-task and prioritize within a shifting workload.

· Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS

In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.

Please note: This ToR is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, the ToR is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

How to apply:

All applications should be sent to jobs@near.ngo by 31st July 2018 with “Operations and Partnership Advisor” on the subject line. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Each application package should include the following:

  • An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
  • A sample of recent work;
  • Updated CV including relevant work experience and qualifications;
  • Contact details of 2 references.

Applications not including all the above information will not be reviewed. NEAR is an equal opportunity employer.

Kenya: Consultancy Services for Design Thinking and Human-Centered Design

Organization: Adeso
Country: Kenya
Closing date: 17 Jul 2018

TERMS OF REFERENCE: CONSULTANCY SERVICES FOR DESIGN THINKING AND HUMAN-CENTERED DESIGN

Organization: Adeso – African Development Solutions, www.adesoafrica.org

Project: DEPP – Disasters and Emergencies Preparedness Program

Position Type: Short-Term Consultancy

Study/Assessment Topic: Consultancy Services for Design Thinking and Human-Centered Design

Position Location: Nairobi, Kenya with travel to Marsabit and Garissa Counties

Duration: One (1) Month

Reporting To: Project Director – DEPP Lab

Working With: The Innovations Lead

Starting Date: Immediately

Application Deadline: 17th July, 2018

Vacancy Contact: Please send applications to consultancy@adesoafrica.org – Adeso will only respond to short-listed applicants.

ORGANIZATIONAL BACKGROUND

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

PROJECT SUMMARY

Adeso is leading in the Implementation of the Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab, a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.

The Consortium has formed Maarifa Kona community innovation labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.

BACKGROUND FOR CONSULTANCY

Adeso is leading in the Implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.

The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.

OBJECTIVES OF THE CONSULTANCY

· To provide Innovators with basic design thinking process skills;

· To inspire change at all stages of the Innovators’ product development through the delivery of exciting written, oral, and visual presentations;

· Help the Innovators approach problems from a human perspective, with the objective of designing innovative and desirable products, services or experiences;

· To design basic design thinking curriculum guide for the Innovators on financial literacy and entrepreneurship skills development;

· To help the Innovators generate practical results through prototyping so that potential users can test them and provide feedback – long before the completion or launch.

METHODOLOGY

This consultancy, through collaborative interaction of multi-disciplinary and decision-capable teams, will provide a flexible work**space** for collaborative work and workflow. Innovators will be subjected to real and one-on-one approach of design thinking strategies in a formal workshop conducted by the Consultant. Each Innovator will be allowed to reflect on their innovation process and involve design thinking approach to evaluate pivots that may arise through feedback.

SCOPE OF WORK

The training will be undertaken in phases within the counties of Nairobi, Garissa and Marsabit on different occasions. This will be an incremental training that is basically meant to provide and build the capacity-design thinking processes of community Innovators.

CONSULTANCY PERIOD

The consultancy period will be based on call basis for specific dates of training schedules based on the counties within a period of up to one (1) Month.

DELIVERABLES

· Design thinking curriculum in both hard and soft copies.

· Basic design thinking process and human-centered design training.

· Training report demonstrating a participatory training approach and a list of post training actions for improving design thinking process.

· Generated practical results from Innovators’ led design.

· Design thinking strategy for the Innovators.

QUALIFICATIONS

· Bachelor’s degree in Business Association, Marketing, Economics, Computer Science, Cognitive Science, Psychology, Information Science, or any other related field. Equivalent work experience is also acceptable for the position.

· Minimum four (4) years of experience in design thinking and human-centered approach and solutions.

· Experience in provision of design thinking approach and human centered design.

· Experience in facilitation/training skills/ especially in adult learning methodologies.

· Knowledge and experience of community engagement.

· Demonstrated excellent training delivery analytical, writing and editing skills.

· Prior working experience with social and humanitarian innovation design thinking methodology is desirable.

· Excellent written and spoken English and Swahili skills.

· Good presentation and communication skills.

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS

In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.

How to apply:

All applications should be sent to consultancy@adesoafrica.org by the 17th July, 2018 with “**Consultancy Services for Design Thinking and Human-Centered Design**” on the subject line. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Each application package should include the following:

  • An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
  • A sample of recent work;
  • Updated CV including relevant work experience and qualifications;
  • Contact details of 2 references.

Applications not including all of the above information will not be reviewed. Adeso is an equal opportunity employer.

Kenya: Senior Compliance Officer

Organization: Adeso
Country: Kenya
Closing date: 25 Jul 2018

Vacancy Announcement: Senior Compliance Officer

Organization: Adeso: African Development Solutions, www.adesoafrica.org

Position Title: Senior Compliance Officer

Reporting To: The Executive Director

Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communication & Advocacy, Operations (Logistics & Procurement); Program Directors and Country Directors

Duty Station: Nairobi, Kenya

Start Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

The Senior Compliance Officer will report to the Executive Director by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso.

The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he will be responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he will be member of the country programme core Senior Management Team responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisational requirements and overseeing information management related to grant and programme implementation.

S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also make recommendations for the Senior Management Team to ensure on-going compliance.

POSITION PURPOSE

The purpose of this role is to work alongside the country and programme management teams and in close co-operation with the Finance, Procurement and Human Resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations

The Senior Compliance Officer will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.

SPECIFIC ROLES AND RESPONSIBILITIES

Donor compliance and Grant Management systems:

  1. Lead the preparation and implementation of the annual work plan of the Compliance and Oversight Unit to ensure work priorities and objectives, taking into account the most effective use of resources;

  2. Ensure full compliance with Adeso policies and procedures and minimum operating standards for grant management, Internal controls and work with implementing partners when required;

  3. Implement and manage Adeso processes for grant management, equitable cost recovery, grants close out and sub-grant management when required;

  4. Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets;

  5. Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grant contracts;

  6. Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staff of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;

  7. Verify that financial reports are coherent and adhere to donor and Adeso standards before submission;

  8. Develop models to detect unusual activity; Review processes templates and procedures, including those associated with monitoring and evaluation;

  9. Assess compliance to internal procedures, controls mechanisms of Adeso policies and procedures, donors requirements, and Government regulations, and ensure supporting documentation is exhaustive and consistent.

Risk Management

  1. Document, evaluate and test systems and controls to determine their adequacy and effectiveness towards:

(i) Compliance with rules and regulations,

(ii) Accomplishment of management’s objectives,

(iii) Reliability and integrity of information,

(iv) Efficient use of resources, and

(v) Safeguarding of assets.

  1. Monitor risks related to the achievement of Adeso financial and non-financial objectives and ensure the alignment of risk management framework with the internal control measures;

  2. Mitigate the risk of misuse of donor funds and ensure that an effective internal control mechanism is in place to prevent and detect fraud. Manage cases of reported, suspected, and occurred fraud across Adeso’s operations;

  3. Ensure accurate and timely preparation and submission of periodic reports on issues and any material weaknesses identified during the review period.

Internal Control Review:

  1. Coordinate the development, implementation and review of the organisational internal control strategy;

  2. Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed;

  3. Perform systems audit of Adeso offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures;

  4. Disseminate donor and Adeso standards to relevant personnel at the beginning of the process;

  5. Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist);

6. Submit monthly compliance report to his/her supervisor.

Training:

  1. Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures;

  2. Conduct regular visits to field offices and project sites;

  3. Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases;

  4. Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation;

5. Developing staff and providing guidance and technical advice where necessary.

Audit:

  1. Ensure that all grants are audited as per donor rules and regulations;

  2. Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendation, updating the audit tracking tool;

  3. Assist the Finance Manager and Adeso programs management in responding to internal audit requirements.

Other

  1. Contribute to the country strategic and operational planning and reporting;

  2. Provide regular briefings to the Adeso management regarding programme/operational matters and general systems controls;

  3. Review Funding Agreement Documents (FAD) for approval by management at submission and grant award.

SKILLS AND QUALIFICATIONS

Essential:

· Bachelor’s degree from a reputable university, an advanced degree will be an added advantage;

· Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;

· Experience of managing USAID funds and ensuring compliance with USAID requirements.

· Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.

· Understanding of risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;

· High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents

· Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels

· Demonstrated ability to develop and maintain effective project files for accountability and audit purposes

· Professional qualifications; ACCA or CPA;

· Certification in Internal audit or Risk management will be added advantage.

Desirable:

· Extensive experience of managing grants with donors and working with civil society organisations.

· Advanced skills in coaching, mentoring, capacity building, team development, around management of accountability and compliance in relation to donor funding.

· Ability to work as a team with program staff at all levels without holding any direct line management authority.

· Demonstrated ability to lead teams with members of extremely varied skills, experience and backgrounds.

· Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners

· Demonstrated ability to remain positive and productive in a harsh climatic environment.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org , quoting “**Senior Compliance Officer**” in the email subject matter by 25th July, 2018.

Each application should be addressed to HR Director and include the following:

  • An updated CV with updated contact details: Phone No., Email Address and Skype ID; and
  • An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.

Kenya: Terms of Reference – Translation Services

Organization: Adeso
Country: Kenya
Closing date: 27 May 2018

TERMS OF REFERENCE: TRANSLATION SERVICES

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo,

(Hosted by Adeso – African Development Solutions, www.adesoafrica.org)

Project: NEAR

Position Type: Consultancy

Study/Assessment Topic: Translation Services

Position Location: Nairobi, Kenya

Duration: 3 – 6 months

Reporting To: Communications Officer

Working With: Programs Team & Adeso Operations Department

Starting Date: Immediately

Application Deadline: 27th May, 2018. Applications will be reviewed on rolling basis.

Vacancy Contact: Please send applications to jobs@near.ngo – Adeso will only respond to short-listed applicants.

ORGANIZATIONAL BACKGROUND

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

BACKGROUND FOR CONSULTANCY

NEAR is a global network that spans across many continents therefore we would like to contract a firm or consultants to provide translation services of various documents related to NEAR’s programs which include a series of humanitarian research reports, membership documents and general communications contents to be disseminated across our network that includes members who speak French, Arabic, Spanish, Nepali and more.

SCOPE OF WORK

· Written translation of NEAR publications in French, Arabic and other languages (as needed).

· Written translation of NEAR programs and membership documents in French, Arabic and other languages (as needed).

· Translation of web content and other communications (as needed).

CONSULTANCY PERIOD

· May to July, 2018 (may be extended).

QUALIFICATIONS

· Relevant experience of delivering quality translation services with NGOs, government agencies or international bodies.

· Excellent communications and writing skills.

· Ability to interpret and translate oral information to written form and vice versa.

· Familiarity with speaking and writing in more than one language, preferably French, Arabic and/or Spanish.

· Ability to interact with clients from diverse background in a multicultural environment.

· Excellent team work and participatory process skills.

· Flexible in working hours-ability to work evening and weekends, if necessary.

· Ability to plan and prioritize work duties as well as work competently under pressure and tight deadlines.

· Consistently approaches work with energy and a positive, constructive attitude.

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS

In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.

How to apply:

All applications should be sent to jobs@near.ngo by 27th May, 2018 with “**Translation Services”** on the subject line. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Each application package should include the following:

  • An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
  • Updated CV including relevant work experience and qualifications;
  • Contact details of 2 references.

Applications not including all of the above information will not be reviewed. Adeso is an equal opportunity employer.

Kenya: STREAM M&E Coordinator

Organization: Adeso
Country: Kenya
Closing date: 05 May 2018

Vacancy Announcement: STREAM M&E Coordinator

Organization: Adeso – African Development Solutions,

www.adesoafrica.org

Position Title: Monitoring and Evaluation (M&E) Coordinator

Reporting To: Consortium Coordinator

Working With: STREAM Consortium Team: ACTED/Adeso PDQU Teams in Nairobi

Program/Duty Station: Nairobi, With Frequent Travel to Field Offices

Duration: One (1) Year Renewable

Starting Date: Immediately

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

SOMALIA RESILIENCE ACTION (STREAM) CONSORTIUM

The STREAM Consortium, established in early 2013, aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Lower Juba. Targeted communities will benefit through the delivery of predictable and regular cash transfers to vulnerable households, alongside investment in diverse livelihood bases and the provision of support and community led preparedness, early warning and timely response systems.

Both ACTED and Adeso have extensive experience of and presence in humanitarian programming in Somalia, in particular in South-Central Somalia and Lower Juba.

ACTED has been working in South-Central Somalia since 2009, and has developed strong relationships with communities and local authorities through the provision of food security, WASH and livelihood programming. ACTED Somalia's areas of intervention are located in South Central Somalia, across the Juba’s (Middle and Lower), Bay and Gedo regions supported by an operational area office in Mogadishu. ACTED has operated emergency response programs, most notably offering vital humanitarian assistance during the 2011 drought, and is now moving towards resilience building.

In 2012 the security context and constraints on programming in Dinsoor and Sakow forced the organization to make a decision to close these project sites and relocate activities to Baidoa, El Waq and Kismayo following needs assessments done in both areas. As a result, in 2013 ACTED adapted programming to support urban communities including IDPs, host and minority groups to enhance food security, strengthen livelihoods and improve access to water, sanitation and hygiene.

Adeso, formerly known as Horn Relief, is an African-based organization established in 1991 in response to Somalia’s devastating humanitarian crisis and civil war. Adeso has been working in Somalia since 1994, and in this time has worked in Lower Juba (Dhobley, Afmadow, Kismayo and Badhaade districts) and Gedo Regions (El Waq, Luuq, Belet Hawa and Dollo districts), as well as in Galmadug, Bari, Sanaag, Mudug and Sool Regions in Puntland and Somaliland. The organization was been working with Somalia’s pastoralist groups, particularly women and youth, to prevent, manage and overcome situations that adversely affect a community’s well-being. Adeso’s Somali operations include 10 field offices delivering programs in five thematic areas: integrated food security, education, water and sanitation, natural resource management and humanitarian response interventions.

POSITION SUMMARY

The M&E Coordinator will act as the technical focal point on all aspects of monitoring and evaluation of STREAM Consortium. The M&E Coordinator will be responsible for establishing and implementing an effective system to monitor progress, impacts and successes of project activities and performance at all levels. The M&E Coordinator will be responsible for all MEAL related activities of the STREAM Consortium that aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Dhobley, Afmadow and Kismayo districts of Lower Juba region of Southern Somalia.

The M&E Coordinator will also monitor all grant activities and ensure that the project complies with donor performance reporting requirements. S/he will conduct assessments, baseline studies, surveys and need assessments to identify necessary changes and future opportunities.

POSITION PURPOSE

M&E Coordinator will be line managed by the consortium coordinator and technically work with ACTED and Adeso M&E focal points; and will be responsible for project level activities in relation to monitoring of project activities, data management and analysis. The M&E coordinator will effectively use the available channels and ways to foster learning for sustainable capacity development through using the many innovative approaches that recognize the importance of learning in M&E, improve knowledge and the capacity process as well as recognizing results through making the management of the knowledge more adaptive and responsive.

Working closely with project teams, he/she will support project monitoring and evaluation by providing and managing SSNP consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis. The role involves providing technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.

He/she will have the overall coordination and running of the M&E system at the Nairobi and field level; providing support and oversight for M&E Officers; visiting to assist with monitoring activities and provide technical guidance (particularly training of data collectors and methodology work); managing the project database; undertaking analysis and producing monitoring reports as needed; disseminating monitoring information; working across to bring together data from the two organizations together for analysis and reporting.

The M&E Coordinator will be focal person in developing and managing the Program Measurement system, building the capacity of consortium staff and partners in M&E and supporting all consortium M&E and research-related activities of field projects.

SPECIFIC ROLES AND RESPONSIBILITIES

· Making operational decisions and managing the various components of the program dealing with M&E;

· Managing data collection, analysis and reporting on performance indicators by project team members and project counterparts;

· Developing the Project Management Plan, setting out specific quantifiable performance indicators and targets for overall objectives and activities and establishing monitoring systems to measure project progress;

· Leading writing of quarterly technical and financial reports and assists the consortium coordinator in writing annual work plans;

· Utilizing critical inputs, feedback, and assessments from evaluation partners to inform changes in program approaches and scale-up.

· Helping standardize program measurement and M&E tools and systems and ensure the project has robust monitoring plan in place.

· Developing and actively managing donor performance monitoring plans, including working closely with external evaluators during donor assessments and evaluation;

· Working with Nairobi and field offices and program staff to ensure adequate M&E systems and quality controls are in place that meet donor requirements and the needs of the program;

· Managing Adeso’s Somalia project monitoring information system to ensure efficient and effective collection, entry, analysis and amalgamation of project data (both quantitative and qualitative) and proper reporting of the outcomes and impacts of all projects.

· Building the capacity of Monitoring and Evaluation staff to analyze and disseminate regional data and conduct data quality audits;

· Building capacity of program staff to conceptualize, collect, use and disseminate MIS data.

· Providing technical assistance in producing quarterly reports of program outputs and accomplishments

· Assisting with management of the Research as required

· Helping refine consortium’s methodologies for ensuring beneficiary accountability.

· Providing technical support to dedicated project staff in the field, through regular telephone/skype meetings, field visits and on-the-job mentoring/coaching.

· Supporting Program Managers and M&E staff with the planning and implementation of baseline surveys, needs assessments, mid-term and end of project reviews/evaluations including preparation of TORs.

· Coordinating with other agencies for learning and sharing of good practices in M&E.

· Helping develop appropriate data management templates and formats for project activities and support project partners on data management systems.

· Help in writing and reviewing the quarterly M&E reports.

SKILLS AND QUALIFICATIONS

· Bachelor’s degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.

· Knowledge and experience in qualitative and quantitative data management techniques including proficient and skillful use of SPSS, STATA, EXCEL, Epi-info software’s.

· Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.

· Experience analyzing quantitative and qualitative data;

· Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation;

· At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.

· Somalia M&E experience will be a plus.

· Excellent written and spoken English.

· Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.

· Ability to work independently and under pressure in a rapidly changing professional environment.

· Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.

· Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems;

How to apply:

APPLICATION PROCESS

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting “M&E Coordinator” in the email subject matter, by 5th May, 2018.

Each application should be addressed to the Regional Human Resources Manager and include the following:

· An updated CV; and

· An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

Kenya: Creative and Digital Production Consultant

Organization: Adeso
Country: Kenya
Closing date: 18 Mar 2018

TERMS OF REFERENCE: CREATIVE AND DIGITAL PRODUCTION CONSULTANT

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo

(Hosted by Adeso – African Development Solutions www.adesoafrica.org)

Project: NEAR

Position Type: Consultancy

Position Location: Nairobi, Kenya

Duration: One (1) Month, Renewable

Reporting To: NEAR Programs Manager

Working With: Executive Office and Programs Team

Starting Date: Immediately

ORGANIZATIONAL BACKGROUND

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

ABOUT NEAR NETWORK

Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.

BACKGROUND FOR CONSULTANCY

NEAR Network and Adeso intends to build a strong partnership with their donors, partners and NEAR members. To pursue this intention, NEAR and Adeso publish a wide range of materials and is planning to contract a Creative/Digital Production Consultant to help the office meet its growing need for various communication productions, marketing and program development. The successful candidate will produce NEAR and Adeso soft and hard copy collaterals and publications. The responsibility of this consultancy is to ensure the implementation and adherence to existing graphic guidelines; layout of reports and publications in mostly English and at times other languages such as Arabic or French development of new graphic solutions; and design of innovative products.

SCOPE OF WORK

· Production & Copy Editing of NEAR/ADESO documents including but not limited to:

• NEAR Quarterly Newsletter

• Innovative Financing Research Publications

• Localization Success Stories

· Support management of the NEAR website, including the Learning Platform, by uploading up-to-date content, localization stories, newsletters (written or video format), resources, webinars among other relevant content.

· Provide design support to ADESO/NEAR global team for various projects.

· Provide program development support ADESO/NEAR.

· Other duties as assigned.

CONSULTANCY PERIOD

March to May 2018, with a possible extension.

DELIVERABLES

Quality design for various assignments from NEAR and Adeso, completed in line with NEAR and Adeso branding requirements and within specified deadlines.

QUALIFICATIONS

· Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.

· Show a clear and mature style of design, demonstrating an understanding of the communication requirements NEAR Network.

· Excellent writing skills; writing in accessible format

· Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS

In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.

How to apply:

All applications should be sent to jobs@near.ngo by the 18th March, 2018 with Creative and Digital Production Consultant**”** on the subject line. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Each application package should include the following:

  • An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
  • A sample of recent work;
  • Updated CV including relevant work experience and qualifications;
  • Contact details of 2 references.

Applications not including all of the above information will not be reviewed. Adeso is an equal opportunity employer.